Parse CVs from emails with OCR & GPT for Notion database

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

It allows you to automate candidate retrieval and onboarding in your HR processes. How it works It monitors a Gmail address for new emails with a PDF attachment It expects the PDF to be a candidate...

Best for

HR automation workflows
AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

@n8n/n8n-nodes-langchain.openai, n8n-nodes-base.httprequest, n8n-nodes-base.if, n8n-nodes-base.gmailtrigger, n8n-nodes-base.code, n8n-nodes-base.stickynote, n8n-nodes-base.set, n8n-nodes-base.notion

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Blue Code.

Original n8n.io source

1.1 Workflow description

Title: Parse CVs from emails with OCR & GPT for Notion database
Workflow name: Parse CVs from emails with OCR & GPT for Notion database

It allows you to automate candidate retrieval and onboarding in your HR processes.

How it works

It monitors a Gmail address for new emails with a PDF attachment
It expects the PDF to be a candidate’s CV, extracts the text using OCR, and then structures the data using ChatGPT
Once the data is processed, it connects to Notion and adds (or updates) an entry in the specified database

How to use

Configure your Gmail account and provide your ChatGPT API key
Provide an API key for the OCR service in a variable named OCR_SPACE_API_KEY
Connect your Notion account
Once everything is configured, the workflow will monitor your inbox for new emails. Just send an email with a PDF attachment to the configured address

Requirements

In addition to Gmail, ChatGPT, and Notion, the system uses a third-party OCR API (OCR SPACE). You’ll need to create an account and obtain an API key
You must map the fields returned by ChatGPT to the Notion database, or use the same field names we are using

Customising

It should be easy to replace Notion with PostgreSQL or another database if needed

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Message a model

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1.8

Block 2 - HTTP Request

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 3 - If1

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 4 - If2

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 5 - Gmail Trigger

Type / Role: n8n-nodes-base.gmailTrigger - gmailTrigger
Config choices: Version 1.2

Block 6 - Code

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 7 - If

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 8 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Map Fields

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 12 - Create entry

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 13 - Get many entries

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

3. Summary Table

Workflow	Parse CVs from emails with OCR & GPT for Notion database
Complexity	intermediate
Nodes	13
Categories	HR, AI Summarization
Author	Blue Code
Published	23 Jul 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/6326/6326.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows AI Summarization workflows

Frequently asked questions

What does Parse CVs from emails with OCR & GPT for Notion database do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR, AI Summarization use case.

Blue Code

1 workflow

Nodes

@n8n/n8n-nodes-langchain.openai n8n-nodes-base.httprequest n8n-nodes-base.if n8n-nodes-base.gmailtrigger n8n-nodes-base.code n8n-nodes-base.stickynote n8n-nodes-base.set n8n-nodes-base.notion

Complexity

intermediate

Published 23 Jul 2025

Likes 0

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Install path: /data/workflows/6326/6326.json

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Parse CVs from emails with OCR & GPT for Notion database

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

How it works

How to use

Requirements

Customising

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Message a model

Block 2 - HTTP Request

Block 3 - If1

Block 4 - If2

Block 5 - Gmail Trigger

Block 6 - Code

Block 7 - If

Block 8 - Sticky Note

Block 9 - Sticky Note1

Block 10 - Sticky Note2

Block 11 - Map Fields

Block 12 - Create entry

Block 13 - Get many entries

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions