Manage employee offboarding with Google Workspace, Slack, HubSpot and Notion

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1. Workflow Overview

Quick Overview This workflow receives an HR offboarding webhook, validates and enriches the employee record, suspends the user in Google Workspace, deactivates the user in Slack, looks up the match...

Best for

HR automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.webhook, n8n-nodes-base.code, n8n-nodes-base.if, n8n-nodes-base.set, n8n-nodes-base.httprequest, n8n-nodes-base.hubspot, n8n-nodes-base.merge

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Avkash Kakdiya.

Original n8n.io source

1.1 Workflow description

Title: Manage employee offboarding with Google Workspace, Slack, HubSpot and Notion
Workflow name: Manage employee offboarding with Google Workspace, Slack, HubSpot and Notion

Quick Overview

This workflow receives an HR offboarding webhook, validates and enriches the employee record, suspends the user in Google Workspace, deactivates the user in Slack, looks up the matching HubSpot contact, logs the event to Notion and Google Sheets, and notifies HR/IT via Gmail and Slack.

How it works

Receives a POST webhook from the HR system with employee offboarding details.
Parses the payload to normalize key fields (name, email, department, manager, last day) and flags invalid requests.
Posts an alert to a Slack IT channel when the record is invalid and stops further processing.
Enriches valid records with an offboarding ID, risk level, revocation deadline, and an actions summary.
Suspends the employee in Google Workspace via the Admin Directory API, deactivates the user in Slack via the Slack API, searches for the contact in HubSpot, and creates an offboarding entry in a Notion database.
Combines the revocation results and appends a compliance log row to a Google Sheets “Offboarding Log” tracker.
Emails an offboarding completion summary to the manager and HR using Gmail and posts a completion digest to the Slack IT channel.

Setup

Copy the n8n webhook URL from the HR offboarding webhook trigger and configure your HR system to POST the offboarding payload to it.
Provide credentials/tokens for the Google Admin Directory API and Slack API (both used via HTTP requests) and replace the placeholder Bearer tokens in the request headers.
Add a HubSpot App Token credential with access to search contacts.
Create a Notion database for offboarding logs, add a Notion API integration, and set the Notion database ID and API key in the Notion request.
Add Google Sheets OAuth credentials, set your Google Sheet ID, and ensure the “Offboarding Log” sheet contains the columns mapped in the append step.
Add a Gmail connection for sending summary emails and set the target Slack channel ID for the invalid-record alert and IT ops digest messages.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Overview Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Section Note 1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Section Note 2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Section Note 3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - HR Offboarding Webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

Block 6 - Parse Employee Payload

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 7 - Valid Offboarding Record

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 8 - Enrich Offboarding Record

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 9 - Suspend Google Workspace Account

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 10 - Deactivate Slack User

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 11 - Find HubSpot Contact

Type / Role: n8n-nodes-base.hubspot - hubspot
Config choices: Version 2

Block 12 - Log to Notion Offboarding DB

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 13 - Merge Revocation Results

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 3

Block 14 - Log to Compliance Sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

Block 15 - Send Offboarding Summary Email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 16 - Slack IT Ops Digest

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.2

Block 17 - Alert Invalid Record

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.2

3. Summary Table

Workflow	Manage employee offboarding with Google Workspace, Slack, HubSpot and Notion
Complexity	advanced
Nodes	17
Categories	HR
Author	Avkash Kakdiya
Published	16 Jun 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/16403/16403.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows

Frequently asked questions

What does Manage employee offboarding with Google Workspace, Slack, HubSpot and Notion do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR use case.

Avkash Kakdiya

115 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.webhook n8n-nodes-base.code n8n-nodes-base.if n8n-nodes-base.set n8n-nodes-base.httprequest n8n-nodes-base.hubspot n8n-nodes-base.merge

Complexity

advanced

Published 16 Jun 2026

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/16403/16403.json

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Manage employee offboarding with Google Workspace, Slack, HubSpot and Notion

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Quick Overview

How it works

Setup

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Overview Note

Block 2 - Section Note 1

Block 3 - Section Note 2

Block 4 - Section Note 3

Block 5 - HR Offboarding Webhook

Block 6 - Parse Employee Payload

Block 7 - Valid Offboarding Record

Block 8 - Enrich Offboarding Record

Block 9 - Suspend Google Workspace Account

Block 10 - Deactivate Slack User

Block 11 - Find HubSpot Contact

Block 12 - Log to Notion Offboarding DB

Block 13 - Merge Revocation Results

Block 14 - Log to Compliance Sheet

Block 15 - Send Offboarding Summary Email

Block 16 - Slack IT Ops Digest

Block 17 - Alert Invalid Record

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions