Provision new hire IT accounts with Google Workspace, Slack, and Gmail

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1. Workflow Overview

Quick Overview This workflow receives new hire records via a webhook, validates and normalizes the data, then provisions a Google Workspace account, creates an onboarding task in Google Tasks, noti...

Best for

HR automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.webhook, n8n-nodes-base.code, n8n-nodes-base.if, n8n-nodes-base.slack, n8n-nodes-base.set, n8n-nodes-base.httprequest, n8n-nodes-base.googletasks

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Avkash Kakdiya.

Original n8n.io source

1.1 Workflow description

Title: Provision new hire IT accounts with Google Workspace, Slack, and Gmail
Workflow name: Provision new hire IT accounts with Google Workspace, Slack, and Gmail

Quick Overview

This workflow receives new-hire records via a webhook, validates and normalizes the data, then provisions a Google Workspace account, creates an onboarding task in Google Tasks, notifies the IT team in Slack, emails the hiring manager via Gmail, and logs the run to Google Sheets.

How it works

Receives a new hire payload from the HR system through an HTTP webhook endpoint.
Parses the payload, standardizes key fields (name, department, manager, start date), and skips records missing required identity data.
If the record is invalid, posts a Slack message to the IT channel for manual review and stops processing.
For valid hires, generates a company email address, username, temporary password, ticket title, and a target ready-by date.
Creates the new user in the Google Admin Directory (Google Workspace) and opens an IT onboarding checklist as a Google Tasks task.
Posts a provisioning summary to the IT Slack channel, emails the manager a day-one checklist via Gmail, and appends the provisioning details to a Google Sheets log.

Setup

Configure your HR system (or source app) to send a POST request to the workflow webhook path /hr/new-hire using the production webhook URL.
Add Google credentials with access to the Admin SDK Directory API (for user creation), Google Tasks, Gmail, and Google Sheets, and ensure the account has the required admin permissions.
Add Slack credentials, set the target channel ID for IT onboarding notifications, and update the channel selection if needed.
Update the email domain in the generated address (currently @yourcompany.com) and confirm how departments map to Google Workspace org unit paths.
Set your Google Sheets document ID and ensure it contains (or can create) a sheet named "Provisioning Log" with matching columns for the appended fields.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - New Hire Webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

Block 6 - Parse Hire Payload

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 7 - Is Valid Hire

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 8 - Slack Invalid Record

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.2

Block 9 - Generate Credentials

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 10 - Create Workspace Account

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 11 - Create Onboarding Ticket

Type / Role: n8n-nodes-base.googleTasks - googleTasks
Config choices: Version 1

Block 12 - Slack IT Notify

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.2

Block 13 - Email Manager Checklist

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 14 - Log to Sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

3. Summary Table

Workflow	Provision new hire IT accounts with Google Workspace, Slack, and Gmail
Complexity	intermediate
Nodes	14
Categories	HR
Author	Avkash Kakdiya
Published	11 Jun 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/16268/16268.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows

Frequently asked questions

What does Provision new hire IT accounts with Google Workspace, Slack, and Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR use case.

Avkash Kakdiya

115 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.webhook n8n-nodes-base.code n8n-nodes-base.if n8n-nodes-base.slack n8n-nodes-base.set n8n-nodes-base.httprequest n8n-nodes-base.googletasks

Complexity

intermediate

Published 11 Jun 2026

Likes 0

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Install path: /data/workflows/16268/16268.json

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Provision new hire IT accounts with Google Workspace, Slack, and Gmail

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Quick Overview

How it works

Setup

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Sticky Note1

Block 3 - Sticky Note2

Block 4 - Sticky Note3

Block 5 - New Hire Webhook

Block 6 - Parse Hire Payload

Block 7 - Is Valid Hire

Block 8 - Slack Invalid Record

Block 9 - Generate Credentials

Block 10 - Create Workspace Account

Block 11 - Create Onboarding Ticket

Block 12 - Slack IT Notify

Block 13 - Email Manager Checklist

Block 14 - Log to Sheet

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions