Approve or reject Dokan marketplace vendors from Telegram

Quick Overview

This workflow polls your Dokan marketplace for vendors awaiting approval and posts each new pending vendor to Telegram with Approve/Reject actions, then updates the vendor status in Dokan via token-protected webhooks and confirms the result back in Telegram.

How it works

1. Runs every 15 minutes on a schedule.
2. Fetches up to 100 Dokan vendors with the inactive status via the Dokan REST API and keeps only vendors that have not already been announced.
3. Posts each newly detected vendor to a Telegram chat with inline buttons to Approve, Reject, or open the vendor profile in wp-admin.
4. When Approve is clicked, receives the webhook request, validates the shared token, and sets the vendor status to active in Dokan.
5. When Reject is clicked, receives the webhook request, validates the shared token, and sets the vendor status to inactive in Dokan.
6. After an approval or rejection, clears the saved de-duplication entry so the vendor can be re-announced if they return to pending, sends a confirmation message to Telegram, and returns an HTML response to close the browser tab.

Setup

1. Create an application password (or Basic Auth user) in WordPress with manage_woocommerce permission and add it as an n8n HTTP Basic Auth credential for the Dokan API requests.
2. Create a Telegram bot and provide its bot token, then set your target Telegram chat/channel ID in the Telegram sendMessage requests.
3. Replace https://your-marketplace.com with your Dokan site URL in the Dokan API requests and the wp-admin “View profile” button link.
4. Replace https://your-n8n-instance.com in the Telegram inline button URLs with your public n8n base URL.
5. Set YOUR_APPROVAL_TOKEN to a long random string and ensure it matches the token query parameter used in the Approve/Reject button URLs.