Lead tracking system for HubSpot with automated notifications via Gmail & Slack

🎯 Project Purpose

This project automates the process of collecting and managing new leads submitted through a web form. It eliminates the need for manual data entry and ensures that each lead is:

• Properly recorded and time-stamped in a structured format
• Automatically communicated to the sales or support team
• Ready for follow-up, with a reminder system in place

It’s a lightweight but effective solution suitable for freelancers, small teams, and growing businesses that want to streamline their lead intake process.

🛠️ Tools & Technologies Used

• Google Forms / Web Form – Frontend for capturing leads
• Google Sheets – Central database for storing lead information
• n8n – Automation platform that connects and coordinates all services
• Gmail – Handles email notifications for new leads
• Slack (optional) – Provides instant team notifications
• Date & Time nodes – Tracks and manages lead response timing
• Conditional (IF) nodes – Filters out duplicate and incomplete entries

🔄 Workflow Overview

✨ Key Features

• ✅ No-code integration using n8n
• ✅ Instant alerts via Gmail and/or Slack
• ✅ Google Sheets as an easily accessible backend
• ✅ Modular design — easy to expand with CRM tools (like HubSpot)
• ✅ Clean JSON structure and logic, beginner-friendly

📈 Possible Improvements

• Add email validation via external API (e.g., NeverBounce, Hunter)
• Integrate with a CRM for deeper automation
• Add lead scoring based on answers
• Include automatic follow-up emails after X days
• Schedule weekly summary reports via email

🧑🏻‍💻 Creator Information

Developed by: Adem Tasin Adem T.

🌐 Website: Dataplusminus+- 📧 Email:[email protected] 💼 LinkedIn: Adem Tasin