Automated meeting attendance tagging for Zoom Webinars with KlickTipp

Community Node Disclaimer: This workflow uses KlickTipp community nodes.

Introduction

This workflow listens to Zoom webinar.ended events, validates the webhook (HMAC), fetches the past webinar details/participants, and tags each participant in KlickTipp based on attendance thresholds (e.g., ≥90%, ≥60%). It supports routing by webinar topic (Anfänger vs. Experten) so you can run differentiated follow-ups automatically.

Benefits

• Hands-off segmentation based on real attendance
• Accurate follow-ups (full, partial, or no attendance)
• Scales to multiple webinars with simple rule extensions

Key Features

• Webhook validation for Zoom URL registration (HMAC SHA256)
• Zoom API calls to retrieve past webinar & participants by UUID
• Routing by webinar name (Beginner/Expert)
• Attendance thresholds via IF nodes (≥90% full, 60–89% partial)
• KlickTipp tagging for engagement-driven campaigns

Tags (KlickTipp Setup)

• Zoom webinar E-Mail Zustellung für Anfänger
• Zoom webinar E-Mail Zustellung für Anfänger attended
• Zoom webinar E-Mail Zustellung für Anfänger attended fully
• Zoom webinar E-Mail Zustellung für Anfänger not attended
• Zoom webinar E-Mail Zustellung für Experten
• Zoom webinar E-Mail Zustellung für Experten attended
• Zoom webinar E-Mail Zustellung für Experten attended fully
• Zoom webinar E-Mail Zustellung für Experten not attended

Important Note

This workflow is based on the companion workflow “Automate Webinar Registration with Zoom & KlickTipp Form Integration”.
➡️ Both workflows must be activated together for the automations to function correctly.

In KlickTipp you should:

• Create a landing page for webinar registration.
• Set up an email campaign for invitations and follow-ups.
• Manually create the necessary tags based on list above

Testing & Deployment

1. End a Zoom webinar tied to this flow.
2. Confirm the webhook triggers and participants are fetched.
3. Verify the correct attendance tags appear on contacts in KlickTipp.

> 💡 Tip: Use test emails and tweak duration to simulate different attendance bands.

Customization

• Adjust thresholds (e.g., 80% for “full”) in IF nodes.
• Duplicate routing/tag blocks to support more webinar topics.
• Add error handling (e.g., retries or alerts) for API edge cases.

Resources:

• Use KlickTipp Community Node in n8n
• Automate Workflows: KlickTipp Integration in n8n