Track leadership hires and send AI outreach using PredictLeads, OpenAI and Gmail

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1. Workflow Overview

Overview Watch target companies for C level and VP hiring signals, then send AI personalized outreach emails when leadership roles are posted. This workflow reads a list of target company domains f...

Best for

Lead Nurturing automation workflows
Multimodal AI automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.scheduletrigger, n8n-nodes-base.googlesheets, n8n-nodes-base.splitinbatches, @predictleads/n8n-nodes-predictleads.predictleads, n8n-nodes-base.code, n8n-nodes-base.if, n8n-nodes-base.slack

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Yaron Been.

Original n8n.io source

1.1 Workflow description

Title: Track leadership hires and send AI outreach using PredictLeads, OpenAI and Gmail
Workflow name: Track leadership hires and send AI outreach using PredictLeads, OpenAI and Gmail

Overview

Watch target companies for C-level and VP hiring signals, then send AI-personalized outreach emails when leadership roles are posted.

This workflow reads a list of target company domains from Google Sheets, checks each one for leadership-level job openings via the PredictLeads Job Openings API, enriches matching companies with additional company data, and uses OpenAI to generate a personalized outreach email referencing the specific leadership hire. The email is sent automatically through Gmail.

How it works

A schedule trigger runs the workflow daily at 8:00 AM.
The workflow reads target account domains from Google Sheets.
It loops through each company and fetches job openings from PredictLeads.
It filters for leadership roles such as CRO, CMO, CTO, VP, Head of, Chief, and Director.
If leadership roles are found, it enriches the company with PredictLeads company data such as industry, size, and location.
It builds a structured prompt combining company context and the detected leadership roles.
It sends the prompt to OpenAI to generate a personalized outreach email.
It sends the AI-generated email through Gmail with a tailored subject line.
It loops back to process the next company.

Setup

Create a Google Sheet with these columns:
domain
company_name
Connect your Gmail account using OAuth2 for sending outreach emails.
Add your OpenAI API key in the Generate Outreach Email HTTP Request node.
Add your PredictLeads API credentials using the X-Api-Key and X-Api-Token headers.

Requirements

Google Sheets OAuth2 credentials
Gmail OAuth2 credentials
OpenAI API account using gpt-4o-mini
PredictLeads API account: https://docs.predictleads.com

Notes

The leadership role filter uses regex matching for roles such as CRO, CMO, CTO, VP, Vice President, Head of, and Chief. You can customize this as needed.
The AI prompt instructs OpenAI to write concise emails with a maximum of 150 words, referencing the specific leadership hire.
PredictLeads Job Openings and Company API docs: https://docs.predictleads.com

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Daily Schedule

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 7 - Load Target Accounts

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

Block 8 - Split Into Batches

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 9 - Retrieve Company Job Openings

Type / Role: @predictleads/n8n-nodes-predictleads.predictLeads - predictLeads
Config choices: Version 1

Block 10 - Filter Leadership Roles

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 11 - Leadership Role Found?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 12 - Detect Sales Hiring Signals

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 13 - Sales Hiring Detected?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.3

Block 14 - Send Sales Hiring Alert

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.4

Block 15 - Calculate Job Count

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 16 - High Hiring Volume?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.3

Block 17 - Send Hiring Spike Alert

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.4

Block 18 - Retrieve Company

Type / Role: @predictleads/n8n-nodes-predictleads.predictLeads - predictLeads
Config choices: Version 1

Block 19 - Store Lead Signals

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 20 - Build AI Prompt

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 21 - Generate Outreach Email

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 22 - Send Outreach Email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

3. Summary Table

Workflow	Track leadership hires and send AI outreach using PredictLeads, OpenAI and Gmail
Complexity	advanced
Nodes	22
Categories	Lead Nurturing, Multimodal AI
Author	Yaron Been
Published	17 Mar 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/14104/14104.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Lead Nurturing workflows Multimodal AI workflows

Frequently asked questions

What does Track leadership hires and send AI outreach using PredictLeads, OpenAI and Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Nurturing, Multimodal AI use case.

Yaron Been

180 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.scheduletrigger n8n-nodes-base.googlesheets n8n-nodes-base.splitinbatches @predictleads/n8n-nodes-predictleads.predictleads n8n-nodes-base.code n8n-nodes-base.if n8n-nodes-base.slack

Complexity

advanced

Published 17 Mar 2026

Likes 0

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Install path: /data/workflows/14104/14104.json

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Track leadership hires and send AI outreach using PredictLeads, OpenAI and Gmail

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Overview

How it works

Setup

Requirements

Notes

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Sticky Note1

Block 3 - Sticky Note2

Block 4 - Sticky Note3

Block 5 - Sticky Note4

Block 6 - Daily Schedule

Block 7 - Load Target Accounts

Block 8 - Split Into Batches

Block 9 - Retrieve Company Job Openings

Block 10 - Filter Leadership Roles

Block 11 - Leadership Role Found?

Block 12 - Detect Sales Hiring Signals

Block 13 - Sales Hiring Detected?

Block 14 - Send Sales Hiring Alert

Block 15 - Calculate Job Count

Block 16 - High Hiring Volume?

Block 17 - Send Hiring Spike Alert

Block 18 - Retrieve Company

Block 19 - Store Lead Signals

Block 20 - Build AI Prompt

Block 21 - Generate Outreach Email

Block 22 - Send Outreach Email

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions