{"workflow":{"id":14104,"name":"Track leadership hires and send AI outreach using PredictLeads, OpenAI and Gmail","views":13,"recentViews":1,"totalViews":13,"createdAt":"2026-03-17T06:12:25.640Z","description":"## Overview\n\nWatch target companies for C-level and VP hiring signals, then send AI-personalized outreach emails when leadership roles are posted.\n\nThis workflow reads a list of target company domains from Google Sheets, checks each one for leadership-level job openings via the PredictLeads Job Openings API, enriches matching companies with additional company data, and uses OpenAI to generate a personalized outreach email referencing the specific leadership hire. The email is sent automatically through Gmail.\n\n## How it works\n\n1. A schedule trigger runs the workflow daily at 8:00 AM.\n2. The workflow reads target account domains from Google Sheets.\n3. It loops through each company and fetches job openings from PredictLeads.\n4. It filters for leadership roles such as CRO, CMO, CTO, VP, Head of, Chief, and Director.\n5. If leadership roles are found, it enriches the company with PredictLeads company data such as industry, size, and location.\n6. It builds a structured prompt combining company context and the detected leadership roles.\n7. It sends the prompt to OpenAI to generate a personalized outreach email.\n8. It sends the AI-generated email through Gmail with a tailored subject line.\n9. It loops back to process the next company.\n\n## Setup\n\n* Create a Google Sheet with these columns:\n\n  * `domain`\n  * `company_name`\n* Connect your Gmail account using OAuth2 for sending outreach emails.\n* Add your OpenAI API key in the **Generate Outreach Email** HTTP Request node.\n* Add your PredictLeads API credentials using the `X-Api-Key` and `X-Api-Token` headers.\n\n## Requirements\n\n* Google Sheets OAuth2 credentials\n* Gmail OAuth2 credentials\n* OpenAI API account using `gpt-4o-mini`\n* PredictLeads API account: `https://docs.predictleads.com`\n\n## Notes\n\n* The leadership role filter uses regex matching for roles such as CRO, CMO, CTO, VP, Vice President, Head of, and Chief. You can customize this as needed.\n* The AI prompt instructs OpenAI to write concise emails with a maximum of 150 words, referencing the specific leadership hire.\n* PredictLeads Job Openings and Company API docs: `https://docs.predictleads.com`\n","workflow":{"meta":{"instanceId":"8980f4ce5b7db7e76727dd2f625ba4d7aabc6d094eca785ea9c23f0a9f67007d","templateCredsSetupCompleted":true},"nodes":[{"id":"b24f6e3c-007b-4d3b-a5a3-69248af3d85d","name":"Sticky Note","type":"n8n-nodes-base.stickyNote","position":[-832,352],"parameters":{"color":5,"width":500,"height":976,"content":"## Leadership Hire Enrichment & Automated Outreach\n\n### How it works\n1. A daily schedule trigger loads target accounts (company domains) from a Google Sheet and processes them in batches.\n2. For each company, the workflow retrieves active job openings from PredictLeads and filters for leadership roles (CRO, CMO, VP, Head of, etc.).\n3. In parallel, it detects sales hiring signals (SDR, AE, BDR titles) and checks whether the company has a high volume of open roles (10+), sending Slack alerts for each signal.\n4. When a leadership role is found, the workflow enriches the company profile via PredictLeads, logs the lead signals to Google Sheets, and uses GPT-4o-mini to generate a personalized outreach email referencing the hiring signal.\n5. The email is sent automatically via Gmail, then the workflow loops to the next batch item.\n\n### Setup\n1. Connect your **Google Sheets** credential and point the input node to a sheet with `domain` and `company_name` columns.\n2. Connect your **PredictLeads API** credential (get one at [predictleads.com](https://predictleads.com)).\n3. Connect your **Slack** credential and select the alert channel.\n4. Connect your **Gmail** credential for outreach delivery.\n5. Set the `OPENAI_API_KEY` environment variable in n8n for the GPT email generation step.\n\n### Customization\n- Edit the leadership title regex in the Filter Leadership Roles node to match your target personas.\n- Adjust the hiring volume threshold in the High Hiring Volume? node (default is 10).\n- Modify the AI prompt in the Build AI Prompt node to match your product and tone."},"typeVersion":1},{"id":"d24eb37f-b18b-49fb-ab56-6a3ff5191592","name":"Sticky Note1","type":"n8n-nodes-base.stickyNote","position":[256,704],"parameters":{"width":504,"height":360,"content":"## Trigger & Input\nRuns daily at 8 AM and loads target company domains from Google Sheets."},"typeVersion":1},{"id":"65986f83-9ce9-46c3-bc21-33330d769727","name":"Sticky Note2","type":"n8n-nodes-base.stickyNote","position":[800,704],"parameters":{"width":1048,"height":376,"content":"## Hiring Data & Leadership Detection\nBatches companies, retrieves job openings from PredictLeads, filters for leadership titles, and routes based on match."},"typeVersion":1},{"id":"c2fbd2e7-d346-426a-a288-eb1a778f8071","name":"Sticky Note3","type":"n8n-nodes-base.stickyNote","position":[1936,512],"parameters":{"width":764,"height":856,"content":"## Sales & Volume Signals\nDetects sales hiring patterns and high job volume in parallel, sending Slack alerts for each signal type."},"typeVersion":1},{"id":"18ecf76b-b72a-4e24-b23b-32d92bb86c9b","name":"Sticky Note4","type":"n8n-nodes-base.stickyNote","position":[2736,560],"parameters":{"width":1052,"height":504,"content":"## Company Enrichment & AI Outreach\nEnriches the company profile, logs lead signals, generates a personalized email with GPT, and sends via Gmail."},"typeVersion":1},{"id":"a0a7402e-99a6-4388-a9b8-c1e6261baeab","name":"Daily Schedule","type":"n8n-nodes-base.scheduleTrigger","position":[304,912],"parameters":{"rule":{"interval":[{"field":"cronExpression","expression":"0 8 * * *"}]}},"typeVersion":1.2},{"id":"bcf5d17a-5d67-4fc2-b411-fbe30783dd0c","name":"Load Target Accounts","type":"n8n-nodes-base.googleSheets","position":[528,912],"parameters":{"options":{},"sheetName":{"__rl":true,"mode":"list","value":"gid=0","cachedResultUrl":"https://docs.google.com/spreadsheets/d/1oKKM8_x41e70cvW4FlZqdd8qWoPcW2gFfx0BofIjR2I/edit#gid=0","cachedResultName":"Sheet1"},"documentId":{"__rl":true,"mode":"list","value":"1oKKM8_x41e70cvW4FlZqdd8qWoPcW2gFfx0BofIjR2I","cachedResultUrl":"https://docs.google.com/spreadsheets/d/1oKKM8_x41e70cvW4FlZqdd8qWoPcW2gFfx0BofIjR2I/edit?usp=drivesdk","cachedResultName":"03"}},"typeVersion":4.5},{"id":"07401318-9ebf-4997-b20f-ab5cc0dc802e","name":"Split Into Batches","type":"n8n-nodes-base.splitInBatches","position":[816,912],"parameters":{"options":{}},"typeVersion":3},{"id":"0506ea26-a4e2-46d5-b730-9951938e06c9","name":"Retrieve Company Job Openings","type":"@predictleads/n8n-nodes-predictleads.predictLeads","position":[1056,928],"parameters":{"domain":"={{ $json.domain }}","resource":"jobOpenings","notClosed":true,"operation":"retrieveCompanyJobOpenings","activeOnly":true,"requestOptions":{}},"credentials":{},"typeVersion":1},{"id":"8b48d461-be39-446d-a877-044325859baa","name":"Filter Leadership Roles","type":"n8n-nodes-base.code","position":[1504,928],"parameters":{"jsCode":"// Filter job openings for leadership roles\nconst leadershipPattern = /\\b(CRO|CMO|CTO|VP|Vice President|Head of|Chief)\\b/i;\n\nconst items = $input.all();\nconst results = [];\n\nfor (const item of items) {\n  const jobOpenings = item.json.data || [];\n const domain = $('Split Into Batches').first().json.domain || '';\nconst companyName = $('Split Into Batches').first().json.company_name || '';\n  \n  const leadershipRoles = jobOpenings.filter(job => {\n    const title = (job.attributes?.title || job.title || '').toString();\n    return leadershipPattern.test(title);\n  });\n  \n  if (leadershipRoles.length > 0) {\n    results.push({\n      json: {\n        domain: domain,\n  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}}","rightValue":true}]}},"typeVersion":2},{"id":"2845bbb0-27b2-4ee9-8a06-23f5c0785140","name":"Detect Sales Hiring Signals","type":"n8n-nodes-base.code","position":[1984,688],"parameters":{"jsCode":"const salesPattern = /\\b(SDR|Sales|Account Executive|Business Development)\\b/i;\n\nconst items = $input.all();\nconst results = [];\n\nfor (const item of items) {\n  const jobs = item.json.data || [];\n\n  const domain = $('Split Into Batches').first().json.domain || '';\n  const companyName = $('Split Into Batches').first().json.company_name || '';\n\n  const salesRoles = jobs.filter(job => {\n    const title = (job.attributes?.title || '').toString();\n    return salesPattern.test(title);\n  });\n\n  results.push({\n    json: {\n      domain,\n      company_name: companyName,\n      sales_roles: salesRoles.map(j => j.attributes?.title),\n      sales_hiring: salesRoles.length > 0\n    }\n  });\n}\n\nreturn results;"},"typeVersion":2},{"id":"4583125e-0833-414b-b38d-7a819952b706","name":"Sales Hiring Detected?","type":"n8n-nodes-base.if","position":[2192,688],"parameters":{"options":{},"conditions":{"options":{"version":3,"leftValue":"","caseSensitive":true,"typeValidation":"strict"},"combinator":"and","conditions":[{"id":"af250130-eb2a-4fd8-9ed0-4050be1106e8","operator":{"type":"boolean","operation":"equals"},"leftValue":"={{ $json.sales_hiring }}","rightValue":true}]}},"typeVersion":2.3},{"id":"b46fac4c-3a96-419e-a468-2ae657281e58","name":"Send Sales Hiring Alert","type":"n8n-nodes-base.slack","position":[2448,672],"webhookId":"51e87bec-8dd9-4a74-bf15-a7a55ada958c","parameters":{"text":"=🔥 Sales Hiring Detected!  Company: {{$json.company_name}} Domain: {{$json.domain}}  Roles: {{$json.sales_roles.join(', ')}}  👉 Potential CRM / sales tool lead","select":"channel","channelId":{"__rl":true,"mode":"list","value":"C0AEEATQQEP","cachedResultName":"buddieslab-umer"},"otherOptions":{},"authentication":"oAuth2"},"typeVersion":2.4},{"id":"944cf064-c3e6-4042-9ce6-4ac4fd6de97e","name":"Calculate Job Count","type":"n8n-nodes-base.set","position":[1984,1216],"parameters":{"options":{},"assignments":{"assignments":[{"id":"94ad73cf-1306-4f53-9abe-72978f506f23","name":"job_count","type":"string","value":"={{ $json.data.length }}"}]}},"typeVersion":3.4},{"id":"ea9adf4a-e05a-4e24-9430-ca34778c1430","name":"High Hiring Volume?","type":"n8n-nodes-base.if","position":[2176,1216],"parameters":{"options":{},"conditions":{"options":{"version":3,"leftValue":"","caseSensitive":true,"typeValidation":"loose"},"combinator":"and","conditions":[{"id":"8a50bba2-d6a5-419a-adad-2458e0f3b3b5","operator":{"type":"number","operation":"gte"},"leftValue":"={{ $json.job_count }}","rightValue":10}]},"looseTypeValidation":true},"typeVersion":2.3},{"id":"a26d3d73-449b-46c8-9941-7c4c9d97c9e6","name":"Send Hiring Spike Alert","type":"n8n-nodes-base.slack","position":[2432,1200],"webhookId":"0e8ec012-806e-4ed7-b658-f10d7eb2e6bf","parameters":{"text":"=🚀 High Hiring Alert!\n\nCompany: {{ $('Retrieve Company Job Openings').item.json.included[0].attributes.company_name }}\nDomain: {{ $('Retrieve Company Job Openings').item.json.included[0].attributes.domain }}\n\nOpen Roles: {{$json.job_count}}\n\n👉 This company is scaling fast — potential high-value lead.","select":"channel","channelId":{"__rl":true,"mode":"list","value":"C0AEEATQQEP","cachedResultName":"buddieslab-umer"},"otherOptions":{},"authentication":"oAuth2"},"typeVersion":2.4},{"id":"73a76559-fbb1-44f1-8866-debf005b9dfe","name":"Retrieve Company","type":"@predictleads/n8n-nodes-predictleads.predictLeads","position":[2784,912],"parameters":{"domain":"={{ $json.domain }}","operation":"retrieveCompany","requestOptions":{}},"credentials":{},"typeVersion":1},{"id":"2635eddd-45f4-4ac3-b694-7825b840478f","name":"Store Lead Signals","type":"n8n-nodes-base.googleSheets","position":[3008,736],"parameters":{"columns":{"value":{"domain":"={{ $json.data[0].attributes.domain }}","job_count":"={{ $('Retrieve Company Job Openings').item.json.data.length }}","timestamp":"={{ new Date().toISOString() }}","signal_type":"={{ $json.leadership_found ? 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References the hiring signal\n2. Connects how our solution could help\n3. Offers a brief call to discuss\n4. Has a compelling subject line\n\nFormat your response as:\nSubject: [subject line]\n\n[email body]\n\nKeep the tone professional but conversational. Do not use generic filler phrases.`;\n  \n  results.push({\n    json: {\n      domain: domain,\n      company_name: companyName,\n      leadership_roles: leadershipRoles,\n      roles_list: rolesList,\n      ai_prompt: prompt,\n      recipient_email: `outreach@${domain}`\n    }\n  });\n}\n\nreturn results;"},"typeVersion":2},{"id":"bc5cc076-0e86-480b-8e35-a3be8611c3ef","name":"Generate Outreach Email","type":"n8n-nodes-base.httpRequest","position":[3200,912],"parameters":{"url":"https://api.openai.com/v1/chat/completions","method":"POST","options":{},"jsonBody":"={\n  \"model\": \"gpt-4o-mini\",\n  \"messages\": [\n    {\n      \"role\": \"system\",\n      \"content\": \"You are a professional B2B sales email writer. 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