Screen resumes & send follow-ups with OpenAI GPT-4o, Google Sheets & Gmail

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This workflow contains community nodes that are only compatible with the self hosted version of n8n. How It Works This workflow automates the process of screening resumes using AI, logging resul...

Best for

HR automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.formtrigger, @n8n/n8n-nodes-langchain.outputparserstructured, @n8n/n8n-nodes-langchain.lmchatopenai, n8n-nodes-base.googlesheets, @n8n/n8n-nodes-langchain.textclassifier, n8n-nodes-base.stickynote, n8n-nodes-base.extractfromfile, @n8n/n8n-nodes-langchain.agent

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Abdulaziz.

Original n8n.io source

1.1 Workflow description

Title: Screen resumes & send follow-ups with OpenAI GPT-4o, Google Sheets & Gmail
Workflow name: Screen resumes & send follow-ups with OpenAI GPT-4o, Google Sheets & Gmail

This workflow contains community nodes that are only compatible with the self-hosted version of n8n.

🧠 How It Works

This workflow automates the process of screening resumes using AI, logging results to Google Sheets, and sending follow-up emails via Gmail.

User uploads their resume via a form (PDF only).
Resume content is extracted and sent to OpenAI for evaluation.
AI scores the resume based on:
- Role-specific must-have qualifications
- Soft skills / strategic fit questions
Based on the score threshold, the candidate is classified as:
- ✅ Accepted → Saved to Accepted sheet + Gmail invite
- ❌ Rejected → Logged to Rejected sheet + Gmail rejection message
Output is stored in Google Sheets with detailed justification.

⚙️ Set Up Steps

🔑 Connect your OpenAI and Google Sheets credentials.
Replace the placeholder tags in the AI prompt:
- COMPANY_NAME
- ROLE_NAME
- ROLE_DESCRIPTION
- CRITERIA_1 to CRITERIA_5
- Q1 to Q5
- THRESHOLD (score to pass)
Customize Gmail messages (optional).
✅ Make sure your sheet has two tabs: Accepted and Rejected.

📌 Notes

Sticky Notes included in the flow explain:

What each node does
Where to replace variables
Tips for improving match scoring

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - On form submission

Type / Role: n8n-nodes-base.formTrigger - formTrigger
Config choices: Version 2.2

Block 2 - Structured Output Parser1

Type / Role: @n8n/n8n-nodes-langchain.outputParserStructured - outputParserStructured
Config choices: Version 1.3

Block 3 - OpenAI 4o

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
Config choices: Version 1.2

Block 4 - Google Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 5 - Google Sheets2

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 6 - Text Classifier

Type / Role: @n8n/n8n-nodes-langchain.textClassifier - textClassifier
Config choices: Version 1.1

Block 7 - OpenAI Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
Config choices: Version 1.2

Block 8 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Extracting CV data

Type / Role: n8n-nodes-base.extractFromFile - extractFromFile
Config choices: Version 1

Block 13 - Screening & Evaluating Resume's

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 2

Block 14 - Gmail

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 15 - Gmail3

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

3. Summary Table

Workflow	Screen resumes & send follow-ups with OpenAI GPT-4o, Google Sheets & Gmail
Complexity	advanced
Nodes	15
Categories	HR, AI Summarization
Author	Abdulaziz
Published	30 Jun 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/5464/5464.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows AI Summarization workflows

Frequently asked questions

What does Screen resumes & send follow-ups with OpenAI GPT-4o, Google Sheets & Gmail do?

This workflow contains community nodes that are only compatible with the self hosted version of n8n. How It Works This workflow automates the process of screening resumes using AI, logging resul...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR, AI Summarization use case.

Abdulaziz

2 workflows

Nodes

n8n-nodes-base.formtrigger @n8n/n8n-nodes-langchain.outputparserstructured @n8n/n8n-nodes-langchain.lmchatopenai n8n-nodes-base.googlesheets @n8n/n8n-nodes-langchain.textclassifier n8n-nodes-base.stickynote n8n-nodes-base.extractfromfile @n8n/n8n-nodes-langchain.agent

Complexity

advanced

Published 30 Jun 2025

Likes 0

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Install path: /data/workflows/5464/5464.json

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Screen resumes & send follow-ups with OpenAI GPT-4o, Google Sheets & Gmail

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

🧠 How It Works

⚙️ Set Up Steps

📌 Notes

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - On form submission

Block 2 - Structured Output Parser1

Block 3 - OpenAI 4o

Block 4 - Google Sheets

Block 5 - Google Sheets2

Block 6 - Text Classifier

Block 7 - OpenAI Chat Model

Block 8 - Sticky Note

Block 9 - Sticky Note1

Block 10 - Sticky Note2

Block 11 - Sticky Note3

Block 12 - Extracting CV data

Block 13 - Screening & Evaluating Resume's

Block 14 - Gmail

Block 15 - Gmail3

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions