Screen CVs against job descriptions with Gmail, easybits, Airtable and Slack

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1. Workflow Overview

How it works A CV arrives by email. easybits extracts structured candidate data from the PDF: same JSON schema every time, regardless of CV layout or language. The workflow then fetches the open jo...

Best for

HR automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.gmailtrigger, n8n-nodes-base.httprequest, n8n-nodes-base.code, n8n-nodes-base.airtable, n8n-nodes-base.if

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Terence Hielscher.

Original n8n.io source

1.1 Workflow description

Title: Screen CVs against job descriptions with Gmail, easybits, Airtable and Slack
Workflow name: Screen CVs against job descriptions with Gmail, easybits, Airtable and Slack

How it works

A CV arrives by email. easybits extracts structured candidate data from the PDF: same JSON schema every time, regardless of CV layout or language. The workflow then fetches the open job description from Airtable, compares the candidate's skills against the role requirements, calculates a match score, saves the candidate record, and sends a Slack notification flagged as shortlist or review.

What makes this different

The scoring is based on the actual job description, not a static keyword list. Upload a new job description, and the scoring updates automatically for every new CV.

Set up steps

Create a free easybits.tech account and set up two pipelines: one for CV extraction, one for job description extraction. Copy the pipeline IDs.
Add your Gmail OAuth2 credential in n8n
Add your easybits API key as a Header Auth credential
Add your Airtable personal access token — create two tables: Jobs and Candidates (schemas in sticky notes)
Add your Slack webhook URL
Run the Job Description Parser workflow first by emailing a job description PDF to your recruitment inbox
Then activate the CV Screening workflow — it reads from the Jobs table automatically

Prerequisites

easybits.tech account (free tier available)
Gmail account with OAuth2 access
Airtable account
Slack workspace with incoming webhooks enabled

Setup time: approximately 20 to 30 minutes

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note — Header

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note — Step 1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note — Step 2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Sticky Note — Step 3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Sticky Note — Step 4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Sticky Note — Step 5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Sticky Note — Step 6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note — Step 7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Gmail: Watch CV Emails

Type / Role: n8n-nodes-base.gmailTrigger - gmailTrigger
Config choices: Version 1.3

Block 10 - Download Email & Attachment

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 11 - Convert PDF to Base64

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 12 - Prepare PDF Payload

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 13 - easybits: Extract CV Data

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 14 - Airtable - Fetch Open Job

Type / Role: n8n-nodes-base.airtable - airtable
Config choices: Version 2.1

Block 15 - Score CV vs Job Description

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 16 - Route by Score

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.3

Block 17 - Airtable: Save Reviewed Candidate

Type / Role: n8n-nodes-base.airtable - airtable
Config choices: Version 2.1

Block 18 - Slack: Notify For Review

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 19 - Slack: Notify For Review1

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 20 - Airtable: Save Review Candidate

Type / Role: n8n-nodes-base.airtable - airtable
Config choices: Version 2.1

3. Summary Table

Workflow	Screen CVs against job descriptions with Gmail, easybits, Airtable and Slack
Complexity	advanced
Nodes	20
Categories	HR, AI Summarization
Author	Terence Hielscher
Published	24 Mar 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/14295/14295.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows AI Summarization workflows

Frequently asked questions

What does Screen CVs against job descriptions with Gmail, easybits, Airtable and Slack do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR, AI Summarization use case.

Terence Hielscher

2 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.gmailtrigger n8n-nodes-base.httprequest n8n-nodes-base.code n8n-nodes-base.airtable n8n-nodes-base.if

Complexity

advanced

Published 24 Mar 2026

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/14295/14295.json

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Screen CVs against job descriptions with Gmail, easybits, Airtable and Slack

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note — Header

Block 2 - Sticky Note — Step 1

Block 3 - Sticky Note — Step 2

Block 4 - Sticky Note — Step 3

Block 5 - Sticky Note — Step 4

Block 6 - Sticky Note — Step 5

Block 7 - Sticky Note — Step 6

Block 8 - Sticky Note — Step 7

Block 9 - Gmail: Watch CV Emails

Block 10 - Download Email & Attachment

Block 11 - Convert PDF to Base64

Block 12 - Prepare PDF Payload

Block 13 - easybits: Extract CV Data

Block 14 - Airtable - Fetch Open Job

Block 15 - Score CV vs Job Description

Block 16 - Route by Score

Block 17 - Airtable: Save Reviewed Candidate

Block 18 - Slack: Notify For Review

Block 19 - Slack: Notify For Review1

Block 20 - Airtable: Save Review Candidate

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions