Screen applicants with AI, notify HR and save them in a Google Sheet

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

What this workflow does This workflow helps HR teams screen CVs with AI, store compatibility ratings in Google Sheets, and send email notifications to candidates and HR. It simplifies the recruitme...

Best for

HR automation workflows
AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

@n8n/n8n-nodes-langchain.lmchatgooglegemini, n8n-nodes-base.gmail, @n8n/n8n-nodes-langchain.chainllm, n8n-nodes-base.extractfromfile, n8n-nodes-base.formtrigger, n8n-nodes-base.googlesheets

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Sarfaraz Muhammad Sajib.

Original n8n.io source

1.1 Workflow description

Title: Screen applicants with AI, notify HR and save them in a Google Sheet
Workflow name: Screen applicants with AI, notify HR and save them in a Google Sheet

What this workflow does

This workflow helps HR teams screen CVs with AI, store compatibility ratings in Google Sheets, and send email notifications to candidates and HR. It simplifies the recruitment process.

CV Submission Form: Candidates submit their details and CV (PDF) through a web form, triggering the workflow in n8n.
PDF Extraction & AI Rating: The submitted CV is processed to extract text, and AI analyzes it to generate a compatibility rating.
Results Storage & Notifications: Ratings are stored in a Google Sheet for easy access and organization.
Confirmation emails are automatically sent to both HR and the candidate.

Setup

Use the provided template to configure your form and connect it to n8n.
Ensure your Google Sheets and email service integrations are active.

Customization Instructions:

Modify the email template to match your organization’s branding.
Adjust the AI compatibility rating thresholds based on your requirements.
Ensure you have updated the prompt for cv screening.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Google Gemini Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatGoogleGemini - lmChatGoogleGemini
Config choices: Version 1

Block 2 - Confirmation of CV Submission

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 3 - Inform HR New CV Received

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 4 - Using AI Analysis & Rating

Type / Role: @n8n/n8n-nodes-langchain.chainLlm - chainLlm
Config choices: Version 1.5

Block 5 - Convert Binary to Json

Type / Role: n8n-nodes-base.extractFromFile - extractFromFile
Config choices: Version 1

Block 6 - Application Form

Type / Role: n8n-nodes-base.formTrigger - formTrigger
Config choices: Version 2.2

Block 7 - Candidate Lists

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

3. Summary Table

Workflow	Screen applicants with AI, notify HR and save them in a Google Sheet
Complexity	intermediate
Nodes	7
Categories	HR, AI Summarization
Author	Sarfaraz Muhammad Sajib
Published	11 Dec 2024

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/2632/2632.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows AI Summarization workflows

Frequently asked questions

What does Screen applicants with AI, notify HR and save them in a Google Sheet do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR, AI Summarization use case.

Sarfaraz Muhammad Sajib

11 workflows

Nodes

@n8n/n8n-nodes-langchain.lmchatgooglegemini n8n-nodes-base.gmail @n8n/n8n-nodes-langchain.chainllm n8n-nodes-base.extractfromfile n8n-nodes-base.formtrigger n8n-nodes-base.googlesheets

Complexity

intermediate

Published 11 Dec 2024

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/2632/2632.json

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Screen applicants with AI, notify HR and save them in a Google Sheet

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

What this workflow does

Setup

Customization Instructions:

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Google Gemini Chat Model

Block 2 - Confirmation of CV Submission

Block 3 - Inform HR New CV Received

Block 4 - Using AI Analysis & Rating

Block 5 - Convert Binary to Json

Block 6 - Application Form

Block 7 - Candidate Lists

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions