Screen and score candidate CVs with Google Gemini and Gmail

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1. Workflow Overview

Quick overview This workflow collects job applications via an n8n Form, extracts text from uploaded PDF resumes, uses Google Gemini to score and summarize candidates against a job description, stor...

Best for

HR automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.formtrigger, n8n-nodes-base.set, n8n-nodes-base.extractfromfile, @n8n/n8n-nodes-langchain.agent, @n8n/n8n-nodes-langchain.lmchatgooglegemini, @n8n/n8n-nodes-langchain.outputparserstructured, n8n-nodes-base.datatable

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Nguyễn Thiệu Toàn (Jay Nguyen).

Original n8n.io source

1.1 Workflow description

Title: Screen and score candidate CVs with Google Gemini and Gmail
Workflow name: Screen and score candidate CVs with Google Gemini and Gmail

Quick overview

This workflow collects job applications via an n8n Form, extracts text from uploaded PDF resumes, uses Google Gemini to score and summarize candidates against a job description, stores the results in an n8n Data Table, and emails HR and the applicant via Gmail based on the score.

How it works

Receives a job application submission through an n8n Form with candidate details and a PDF resume upload.
Applies role-specific context (job title, job description, HR email, score threshold, and submission timestamp) and extracts text from the uploaded PDF.
Sends the job context and extracted CV text to a Google Gemini-powered AI agent to produce a structured evaluation (score, recommendation, strengths, weaknesses, summary, and interview questions).
Upserts the candidate record and AI evaluation into an n8n Data Table keyed by the candidate email address.
Checks whether the AI score meets or exceeds the configured threshold and emails HR a high-priority or standard candidate notification via Gmail.
Emails the candidate a confirmation message via Gmail acknowledging receipt of their application.

Setup

Add a Google Gemini (PaLM) API credential to the Google Gemini chat model node used by the AI agent.
Add a Gmail/Google API credential for the HR notification and candidate confirmation emails, and ensure the sending account is authorized.
Create or select an n8n Data Table and replace YOUR_DATA_TABLE_ID_HERE with your table ID in the Data Table upsert step.
Update the values in the context configuration (HR email, company name, job title, job description, and score threshold) to match the role you are hiring for.
Publish the n8n Form and share the form URL with candidates.

Requirements

n8n Version: Built and tested on n8n 2.9.4+. (Note: You may encounter errors on older versions. It is highly recommended to update to the latest n8n version to use this workflow effectively).
Google Gemini API key.
Gmail account (OAuth2 authentication).
n8n instance with the Data Table feature enabled.

Customization

Change the Trigger: Swap the n8n Form Trigger for a Gmail Trigger to automatically process resumes sent directly to your careers@ inbox.
Change the AI Model: Easily switch the Gemini sub-node for OpenAI or Anthropic Claude depending on your preferred AI provider.
Team Messaging: Prefer chat over email? Replace the HR Gmail node with a Telegram or Slack bot to send candidate alerts directly to your recruitment channel.

Additional info

About the Author

Created by: Nguyễn Thiệu Toàn (Jay Nguyen) Email: [email protected] Website: nguyenthieutoan.com Company: GenStaff (genstaff.net) Socials (Facebook / X / LinkedIn): @nguyenthieutoan More templates: n8n.io/creators/nguyenthieutoan

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Author Message

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - When Form Submitted

Type / Role: n8n-nodes-base.formTrigger - formTrigger
Config choices: Version 2.5

Block 8 - Set HR and Job Details

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 9 - Extract CV Text

Type / Role: n8n-nodes-base.extractFromFile - extractFromFile
Config choices: Version 1.1

Block 10 - CV Screening Agent

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 3.1

Block 11 - Gemini Flash Analysis

Type / Role: @n8n/n8n-nodes-langchain.lmChatGoogleGemini - lmChatGoogleGemini
Config choices: Version 1.1

Block 12 - Parse Analysis Output

Type / Role: @n8n/n8n-nodes-langchain.outputParserStructured - outputParserStructured
Config choices: Version 1.3

Block 13 - Save Candidate Info

Type / Role: n8n-nodes-base.dataTable - dataTable
Config choices: Version 1.1

Block 14 - Send Candidate Confirmation

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.2

Block 15 - Check Score Threshold

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.3

Block 16 - Notify HR (High Priority)

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.2

Block 17 - Notify HR for Standard Candidate

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.2

3. Summary Table

Workflow	Screen and score candidate CVs with Google Gemini and Gmail
Complexity	advanced
Nodes	17
Categories	HR, AI Summarization
Author	Nguyễn Thiệu Toàn (Jay Nguyen)
Published	30 May 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/16030/16030.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows AI Summarization workflows

Frequently asked questions

What does Screen and score candidate CVs with Google Gemini and Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR, AI Summarization use case.

Nguyễn Thiệu Toàn (Jay Nguyen)

20 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.formtrigger n8n-nodes-base.set n8n-nodes-base.extractfromfile @n8n/n8n-nodes-langchain.agent @n8n/n8n-nodes-langchain.lmchatgooglegemini @n8n/n8n-nodes-langchain.outputparserstructured n8n-nodes-base.datatable

Complexity

advanced

Published 30 May 2026

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/16030/16030.json

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Screen and score candidate CVs with Google Gemini and Gmail

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Quick overview

How it works

Setup

Requirements

Customization

Additional info

About the Author

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Author Message

Block 2 - Sticky Note

Block 3 - Sticky Note1

Block 4 - Sticky Note2

Block 5 - Sticky Note3

Block 6 - Sticky Note4

Block 7 - When Form Submitted

Block 8 - Set HR and Job Details

Block 9 - Extract CV Text

Block 10 - CV Screening Agent

Block 11 - Gemini Flash Analysis

Block 12 - Parse Analysis Output

Block 13 - Save Candidate Info

Block 14 - Send Candidate Confirmation

Block 15 - Check Score Threshold

Block 16 - Notify HR (High Priority)

Block 17 - Notify HR for Standard Candidate

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions