Scan Gmail links with VirusTotal and send alerts to WhatsApp, Teams, and Sheets

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1. Workflow Overview

Who it's for This n8n workflow is designed for IT security professionals, email administrators, and organizations that want to automatically scan URLs received in emails for potential security thre...

Best for

SecOps automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.gmailtrigger, n8n-nodes-base.splitinbatches, n8n-nodes-base.stickynote, n8n-nodes-base.code, n8n-nodes-base.if, n8n-nodes-base.httprequest, n8n-nodes-rapiwa.rapiwa, n8n-nodes-base.googlesheets

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by SpaGreen Creative.

Original n8n.io source

1.1 Workflow description

Title: Scan Gmail links with VirusTotal and send alerts to WhatsApp, Teams, and Sheets
Workflow name: Scan Gmail links with VirusTotal and send alerts to WhatsApp, Teams, and Sheets

Who it's for

This n8n workflow is designed for IT security professionals, email administrators, and organizations that want to automatically scan URLs received in emails for potential security threats. It provides a complete end-to-end system capable of automatically detecting malicious URLs using VirusTotal API, analyzing the results, and sending notifications when suspicious links are found.

Features

Automatically monitors Gmail for new emails on a continuous basis (every minute)
Extracts all URLs from email content while filtering out Google links
Scans each URL using VirusTotal's comprehensive security database
Categorizes URLs based on threat level (malicious, suspicious, harmless, undetected)
Sends immediate alerts through multiple channels (WhatsApp via Rapiwa, Microsoft Teams)
Updates Google Sheets with scan results for historical tracking and analysis
Processes URLs in batches to optimize performance
Filters out common Google links to reduce false positives

Requirements

Gmail account with OAuth2 credentials
VirusTotal API key
Google Sheets API access with OAuth2 credentials
Rapiwa API credentials for WhatsApp notifications
Microsoft Teams credentials for team notifications
A Google Sheet configured to store scan results

Important Notes

Workflow runs continuously, checking for new emails every minute
Only non-Google URLs are scanned to focus on potentially suspicious links
Results are categorized based on VirusTotal's analysis: malicious, suspicious, harmless, undetected, timeout, failure, or type_unsupported
Alert messages include the URL and all relevant security statistics from VirusTotal
All scan results are stored in a Google Sheet for future reference and analysis
The workflow processes URLs in batches to optimize performance and avoid API limits
Immediate notifications are sent when potentially malicious URLs are detected

Support & Help

WhatsApp: Chat on WhatsApp
Discord: SpaGreen Community
Facebook Group: SpaGreen Support
Website: https://spagreen.net
Developer Portfolio: Codecanyon SpaGreen

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Gmail Trigger

Type / Role: n8n-nodes-base.gmailTrigger - gmailTrigger
Config choices: Version 1.3

Block 2 - Loop Over Items

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 3 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Code (Converts the array of links into individual)

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 7 - If (Checks if URLs contain "google.com" using regex)

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.3

Block 8 - If (Checks if URLs are not empty)

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.3

Block 9 - VirusTotal (Submits URLs for analysis)

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.3

Block 10 - Code (VirusTotal report to extract relevant information)

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 11 - Rapiwa (WhatsApp notification)

Type / Role: n8n-nodes-rapiwa.rapiwa - rapiwa
Config choices: Version 1

Block 12 - Logs the analysis results to a Google Sheet

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 13 - Sends a Microsoft Teams notification

Type / Role: n8n-nodes-base.microsoftTeams - microsoftTeams
Config choices: Version 2

Block 14 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 15 - Code (Extracts URLs from email content)

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 16 - Analysis report from VirusTotal

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.1

3. Summary Table

Workflow	Scan Gmail links with VirusTotal and send alerts to WhatsApp, Teams, and Sheets
Complexity	advanced
Nodes	16
Categories	SecOps
Author	SpaGreen Creative
Published	22 Feb 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/13581/13581.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source SecOps workflows

Frequently asked questions

What does Scan Gmail links with VirusTotal and send alerts to WhatsApp, Teams, and Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your SecOps use case.

SpaGreen Creative

60 workflows

Nodes

n8n-nodes-base.gmailtrigger n8n-nodes-base.splitinbatches n8n-nodes-base.stickynote n8n-nodes-base.code n8n-nodes-base.if n8n-nodes-base.httprequest n8n-nodes-rapiwa.rapiwa n8n-nodes-base.googlesheets

Complexity

advanced

Published 22 Feb 2026

Likes 0

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Install path: /data/workflows/13581/13581.json

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Scan Gmail links with VirusTotal and send alerts to WhatsApp, Teams, and Sheets

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who it's for

Features

Requirements

Important Notes

Support & Help

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Gmail Trigger

Block 2 - Loop Over Items

Block 3 - Sticky Note1

Block 4 - Sticky Note2

Block 5 - Sticky Note4

Block 6 - Code (Converts the array of links into individual)

Block 7 - If (Checks if URLs contain "google.com" using regex)

Block 8 - If (Checks if URLs are not empty)

Block 9 - VirusTotal (Submits URLs for analysis)

Block 10 - Code (VirusTotal report to extract relevant information)

Block 11 - Rapiwa (WhatsApp notification)

Block 12 - Logs the analysis results to a Google Sheet

Block 13 - Sends a Microsoft Teams notification

Block 14 - Sticky Note3

Block 15 - Code (Extracts URLs from email content)

Block 16 - Analysis report from VirusTotal

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions