Process resumes from Google Drive to ClickUp using GPT-4o and Google Sheets

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Description Process new resumes from Google Drive, extract structured candidate data with AI, save to Google Sheets, and auto create a ClickUp hiring task. Gain a centralized, searchable candidate ...

Best for

HR automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.googlesheets, @n8n/n8n-nodes-langchain.agent, @n8n/n8n-nodes-langchain.lmchatazureopenai, n8n-nodes-base.googledrive, n8n-nodes-base.extractfromfile, n8n-nodes-base.code, n8n-nodes-base.googledrivetrigger, n8n-nodes-base.clickup

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Rahul Joshi.

Original n8n.io source

1.1 Workflow description

Title: Process resumes from Google Drive to ClickUp using GPT-4o and Google Sheets
Workflow name: Process resumes from Google Drive to ClickUp using GPT-4o and Google Sheets

Description

Process new resumes from Google Drive, extract structured candidate data with AI, save to Google Sheets, and auto-create a ClickUp hiring task. Gain a centralized, searchable candidate database and instant task kickoff—no manual data entry. 🚀

What This Template Does

Watches a Google Drive folder for new resume PDFs and triggers the workflow. 📂
Downloads the file and converts the PDF to clean, readable text. 📄
Analyzes resume text with an AI Resume Analyzer to extract structured candidate info (name, email, phone, experience, skills, education). 🤖
Cleans and validates the AI JSON output for reliability. 🧹
Appends or updates a candidate row in Google Sheets and creates a ClickUp hiring task. ✅

Key Benefits

Save hours with end-to-end, hands-off resume processing. ⏱️
Never miss a candidate—every upload triggers automatically. 🔔
Keep a single source of truth in Sheets, always up-to-date. 📊
Kickstart hiring instantly with auto-created ClickUp tasks. 🗂
Works with varied resume formats using AI extraction. 🧠

Features

Google Drive “Watch for New Resumes” trigger (every minute). ⏲
PDF-to-text extraction optimized for text-based PDFs. 📘
AI-powered resume parsing into standardized JSON fields. 🧩
JSON cleanup and validation for safe storage. 🧰
Google Sheets append-or-update for a central candidate database. 📑
ClickUp task creation with candidate-specific titles and assignment. 🎯

Requirements

n8n instance (cloud or self-hosted); recommended n8n version 1.106.3 or higher. 🔧
Google Drive access to a dedicated resumes folder (PDF resumes recommended). 📂
Google Sheets credential with edit access to the candidate database sheet. 📈
ClickUp workspace/project access to create tasks for hiring. 📌
AI service credentials for the Resume Analyzer step (add in n8n Credentials). 🤖

Target Audience

HR and Talent Acquisition teams needing faster screening. 👥
Recruiters and staffing agencies handling high volumes. 🏢
Startups and ops teams standardizing candidate intake. 🚀
No-code/low-code builders automating hiring workflows. 🧩

Step-by-Step Setup Instructions

Connect Google Drive, Google Sheets, ClickUp, and your AI service in n8n Credentials. 🔐
Set the Google Drive “watched” folder (e.g., Resume_store). 📁
Import the workflow, assign credentials to all nodes, and map your Sheets columns. 🗂️
Adjust the ClickUp task details (title pattern, assignee, list). 📝
Run once with a sample PDF to test, then enable scheduling (every 1 minute). ▶️
Optionally rename the email/task nodes for clarity (e.g., “Create Hiring Task in ClickUp”). ✍️

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Save Candidate to Database

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 3

Block 2 - AI Resume Analyzer

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 2.1

Block 3 - AI Language Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatAzureOpenAi - lmChatAzureOpenAi
Config choices: Version 1

Block 4 - Download Resume File

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 5 - Convert PDF to Text

Type / Role: n8n-nodes-base.extractFromFile - extractFromFile
Config choices: Version 1

Block 6 - Clean AI Response

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 7 - Watch for New Resumes

Type / Role: n8n-nodes-base.googleDriveTrigger - googleDriveTrigger
Config choices: Version 1

Block 8 - Create Hiring Task

Type / Role: n8n-nodes-base.clickUp - clickUp
Config choices: Version 1

Block 9 - Sticky Note - Trigger

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Sticky Note - Download

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Sticky Note - Extract

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Sticky Note - AI Analysis

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Sticky Note - Clean Data

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Sticky Note - Database

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 15 - Sticky Note - Task Creation

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 16 - Sticky Note - Overview

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Process resumes from Google Drive to ClickUp using GPT-4o and Google Sheets
Complexity	advanced
Nodes	16
Categories	HR, AI Summarization
Author	Rahul Joshi
Published	12 Sept 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/8529/8529.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows AI Summarization workflows

Frequently asked questions

What does Process resumes from Google Drive to ClickUp using GPT-4o and Google Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR, AI Summarization use case.

Rahul Joshi

269 workflows

Nodes

n8n-nodes-base.googlesheets @n8n/n8n-nodes-langchain.agent @n8n/n8n-nodes-langchain.lmchatazureopenai n8n-nodes-base.googledrive n8n-nodes-base.extractfromfile n8n-nodes-base.code n8n-nodes-base.googledrivetrigger n8n-nodes-base.clickup

Complexity

advanced

Published 12 Sept 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/8529/8529.json

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Process resumes from Google Drive to ClickUp using GPT-4o and Google Sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Description

What This Template Does

Key Benefits

Features

Requirements

Target Audience

Step-by-Step Setup Instructions

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Save Candidate to Database

Block 2 - AI Resume Analyzer

Block 3 - AI Language Model

Block 4 - Download Resume File

Block 5 - Convert PDF to Text

Block 6 - Clean AI Response

Block 7 - Watch for New Resumes

Block 8 - Create Hiring Task

Block 9 - Sticky Note - Trigger

Block 10 - Sticky Note - Download

Block 11 - Sticky Note - Extract

Block 12 - Sticky Note - AI Analysis

Block 13 - Sticky Note - Clean Data

Block 14 - Sticky Note - Database

Block 15 - Sticky Note - Task Creation

Block 16 - Sticky Note - Overview

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions