Personalized sales outreach with Apollo, GPT, and Gmail automation

This n8n template shows you how to turn outbound sales into a fully automated machine: scrape verified leads, research them with AI, and fire off personalized cold emails while you sleep.

Use cases are simple: scale B2B lead gen without hiring more SDRs, run targeted outreach campaigns that don’t feel generic, and give founders or agencies a repeatable system that books more calls with less effort.

Good to know

• At time of writing, each AI call may incur costs depending on your OpenAI plan.
• This workflow uses Apollo/Apify for lead scraping, which requires an active token.
• Telegram approval flow is optional but recommended for quality control.

How it works

• Define your ICP (role, location, industry) in the workflow.
• Generate Apollo search URLs and scrape verified contacts.
• AI enriches leads with personal + company research.
• Hormozi-style cold emails are generated and queued for approval.
• Approve drafts in Telegram, then Gmail automatically sends them out.

How to use

• Start with the included Schedule Trigger or replace with a Webhook/Form trigger.
• Adjust ICP settings in the Set node to fit your target audience.
• Test with a small batch of leads before scaling to larger runs.

Requirements

• Google Sheets, Docs, Drive, and Gmail connected to n8n
• Apollo/Apify account and token
• OpenAI API key
• Telegram bot for approvals

Customising this workflow

• Swap Apollo scraping with another data source if needed.
• Adapt the AI prompt for a different email tone (formal, friendly, etc.).
• Extend with a CRM integration to sync approved leads and outreach results.