Block 1 - OpenAI Chat Model
- Type / Role
- @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
- Config choices
- Version 1.2
Personalized sales outreach with Apollo, GPT, and Gmail automation
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Important notice
This workflow is provided as-is. Please review and test before using in production.
1. Workflow Overview
This n8n template shows you how to turn outbound sales into a fully automated machine: scrape verified leads, research them with AI, and fire off personalized cold emails while you sleep. Use cases...
Best for
- Lead Nurturing automation workflows
- AI Chatbot automation workflows
- advanced n8n builders looking for reusable templates
Tools used
@n8n/n8n-nodes-langchain.lmchatopenai, n8n-nodes-base.httprequest, n8n-nodes-base.googlesheets, n8n-nodes-base.code, n8n-nodes-base.googledrive, @n8n/n8n-nodes-langchain.chainllm, n8n-nodes-base.set, @n8n/n8n-nodes-langchain.openai
Source and attribution
This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Tamas Demeter.
Original n8n.io source1.1 Workflow description
- Title
- Personalized sales outreach with Apollo, GPT, and Gmail automation
- Workflow name
- Personalized sales outreach with Apollo, GPT, and Gmail automation
This n8n template shows you how to turn outbound sales into a fully automated machine: scrape verified leads, research them with AI, and fire off personalized cold emails while you sleep.
Use cases are simple: scale B2B lead gen without hiring more SDRs, run targeted outreach campaigns that don’t feel generic, and give founders or agencies a repeatable system that books more calls with less effort.
Good to know
- At time of writing, each AI call may incur costs depending on your OpenAI plan.
- This workflow uses Apollo/Apify for lead scraping, which requires an active token.
- Telegram approval flow is optional but recommended for quality control.
How it works
- Define your ICP (role, location, industry) in the workflow.
- Generate Apollo search URLs and scrape verified contacts.
- AI enriches leads with personal + company research.
- Hormozi-style cold emails are generated and queued for approval.
- Approve drafts in Telegram, then Gmail automatically sends them out.
How to use
- Start with the included Schedule Trigger or replace with a Webhook/Form trigger.
- Adjust ICP settings in the Set node to fit your target audience.
- Test with a small batch of leads before scaling to larger runs.
Requirements
- Google Sheets, Docs, Drive, and Gmail connected to n8n
- Apollo/Apify account and token
- OpenAI API key
- Telegram bot for approvals
Customising this workflow
- Swap Apollo scraping with another data source if needed.
- Adapt the AI prompt for a different email tone (formal, friendly, etc.).
- Extend with a CRM integration to sync approved leads and outreach results.
1.2 Logical Blocks
This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.
2. Block-by-Block Analysis
Block 2 - scrapeLeads
- Type / Role
- n8n-nodes-base.httpRequest - httpRequest
- Config choices
- Version 4.2
Block 3 - getLeads
- Type / Role
- n8n-nodes-base.googleSheets - googleSheets
- Config choices
- Version 4.5
Block 4 - cleanHTML
- Type / Role
- n8n-nodes-base.code - code
- Config choices
- Version 2
Block 5 - getCompany
- Type / Role
- n8n-nodes-base.httpRequest - httpRequest
- Config choices
- Version 4.2
Block 6 - copyTable
- Type / Role
- n8n-nodes-base.googleDrive - googleDrive
- Config choices
- Version 3
Block 7 - urlGenerator
- Type / Role
- @n8n/n8n-nodes-langchain.chainLlm - chainLlm
- Config choices
- Version 1.6
Block 8 - addLeads
- Type / Role
- n8n-nodes-base.googleSheets - googleSheets
- Config choices
- Version 4.5
Block 9 - setICP
- Type / Role
- n8n-nodes-base.set - set
- Config choices
- Version 3.4
Block 10 - setEmail
- Type / Role
- n8n-nodes-base.set - set
- Config choices
- Version 3.4
Block 11 - personal Research
- Type / Role
- @n8n/n8n-nodes-langchain.openAi - openAi
- Config choices
- Version 1.8
Block 12 - company Research
- Type / Role
- @n8n/n8n-nodes-langchain.openAi - openAi
- Config choices
- Version 1.8
Block 13 - personal Message
- Type / Role
- @n8n/n8n-nodes-langchain.openAi - openAi
- Config choices
- Version 1.8
Block 14 - sendEmail
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 15 - subjectLine
- Type / Role
- @n8n/n8n-nodes-langchain.openAi - openAi
- Config choices
- Version 1.8
Block 16 - Sticky Note
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 17 - Sticky Note1
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 18 - Sticky Note2
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 19 - Sticky Note3
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 20 - Limit leads to 10
- Type / Role
- n8n-nodes-base.limit - limit
- Config choices
- Version 1
Block 21 - Loop Approved Emails
- Type / Role
- n8n-nodes-base.splitInBatches - splitInBatches
- Config choices
- Version 3
Block 22 - Loop Leads
- Type / Role
- n8n-nodes-base.splitInBatches - splitInBatches
- Config choices
- Version 3
Block 23 - Trigger: Daily Lead Scraping
- Type / Role
- n8n-nodes-base.scheduleTrigger - scheduleTrigger
- Config choices
- Version 1.2
Block 24 - Trigger: Daily Research Run
- Type / Role
- n8n-nodes-base.scheduleTrigger - scheduleTrigger
- Config choices
- Version 1.2
Showing the first 24 of 33 workflow blocks. Download the JSON for the full node graph.
3. Summary Table
| Workflow | Personalized sales outreach with Apollo, GPT, and Gmail automation |
|---|---|
| Complexity | advanced |
| Nodes | 33 |
| Categories | Lead Nurturing, AI Chatbot |
| Author | Tamas Demeter |
| Published | 12 Sept 2025 |
4. Reproducing the Workflow from Scratch
-
1. Download the workflow JSON
Use the JSON export at /data/workflows/8523/8523.json as the source template for this automation.
-
2. Import the template into n8n
Open n8n, import the downloaded JSON, and review each node before activating the workflow.
-
3. Configure credentials and variables
Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
-
4. Test with sample data
Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
-
5. Activate and monitor
Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.
5. General Notes & Resources
Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.
Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.
Frequently asked questions
What does Personalized sales outreach with Apollo, GPT, and Gmail automation do?
This n8n template shows you how to turn outbound sales into a fully automated machine: scrape verified leads, research them with AI, and fire off personalized cold emails while you sleep. Use cases...
What do I need before importing this workflow?
Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.
Can I customize this workflow?
Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Nurturing, AI Chatbot use case.