Personalized follow-up emails for Zoom attendees with GPT-4 and Gmail

📧 Auto-Send AI Follow-Up Emails to Zoom Attendees

This workflow automatically emails personalized follow-ups to every Zoom meeting participant once the meeting ends.

⚙️ How It Works

1. Zoom Webhook → Captures meeting.ended event + participant list.
2. Normalize Data → Extracts names, emails, and transcript (if available).
3. AI (GPT-4) → Drafts short, professional follow-up emails.
4. Gmail → Sends thank-you + recap email to each participant.

🛠️ Setup Steps

1. Zoom App

• Enable meeting.ended event.
• Include participant email/name in webhook payload.
• Paste workflow webhook URL.

2. Gmail

• Connect Gmail OAuth in n8n.
• Emails are sent automatically per participant.

3. OpenAI

• Add your OpenAI API key.
• Uses GPT-4 for personalized drafting.

📊 Example Output

Email Subject:
Follow-Up: Marketing Strategy Session

Email Body:
Hi Sarah, Thank you for joining our Marketing Strategy Session today. Key points we discussed:

Campaign launch next Monday Budget allocation approved Need design assets by Thursday Next steps: I'll follow up with the creative team and share the updated timeline. Best, David

⚡ With this workflow, every attendee feels valued and aligned after each meeting.