Personalized follow-up emails for Zoom attendees with GPT-4 and Gmail

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Auto Send AI Follow Up Emails to Zoom Attendees This workflow automatically emails personalized follow ups to every Zoom meeting participant once the meeting ends. ️ How It Works 1. Zoom Webhoo...

Best for

Lead Nurturing automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.webhook, n8n-nodes-base.code, n8n-nodes-base.openai, n8n-nodes-base.gmail, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by David Olusola.

Original n8n.io source

1.1 Workflow description

Title: Personalized follow-up emails for Zoom attendees with GPT-4 and Gmail
Workflow name: Personalized follow-up emails for Zoom attendees with GPT-4 and Gmail

📧 Auto-Send AI Follow-Up Emails to Zoom Attendees

This workflow automatically emails personalized follow-ups to every Zoom meeting participant once the meeting ends.

⚙️ How It Works

Zoom Webhook → Captures meeting.ended event + participant list.
Normalize Data → Extracts names, emails, and transcript (if available).
AI (GPT-4) → Drafts short, professional follow-up emails.
Gmail → Sends thank-you + recap email to each participant.

🛠️ Setup Steps

1. Zoom App

Enable meeting.ended event.
Include participant email/name in webhook payload.
Paste workflow webhook URL.

2. Gmail

Connect Gmail OAuth in n8n.
Emails are sent automatically per participant.

3. OpenAI

Add your OpenAI API key.
Uses GPT-4 for personalized drafting.

📊 Example Output

Email Subject:
Follow-Up: Marketing Strategy Session

Email Body:
Hi Sarah, Thank you for joining our Marketing Strategy Session today. Key points we discussed:

Campaign launch next Monday Budget allocation approved Need design assets by Thursday Next steps: I'll follow up with the creative team and share the updated timeline. Best, David

⚡ With this workflow, every attendee feels valued and aligned after each meeting.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Zoom Meeting Webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 1

Block 2 - Normalize Participants

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 3 - Generate Follow-Up Email

Type / Role: n8n-nodes-base.openAi - openAi
Config choices: Version 1

Block 4 - Send Email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 1

Block 5 - Setup Instructions

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Personalized follow-up emails for Zoom attendees with GPT-4 and Gmail
Complexity	intermediate
Nodes	5
Categories	Lead Nurturing
Author	David Olusola
Published	30 Aug 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/8058/8058.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Lead Nurturing workflows

Frequently asked questions

What does Personalized follow-up emails for Zoom attendees with GPT-4 and Gmail do?

Auto Send AI Follow Up Emails to Zoom Attendees This workflow automatically emails personalized follow ups to every Zoom meeting participant once the meeting ends. ️ How It Works 1. Zoom Webhoo...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Nurturing use case.

David Olusola

92 workflows

Nodes

n8n-nodes-base.webhook n8n-nodes-base.code n8n-nodes-base.openai n8n-nodes-base.gmail n8n-nodes-base.stickynote

Complexity

intermediate

Published 30 Aug 2025

Likes 0

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Install path: /data/workflows/8058/8058.json

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Personalized follow-up emails for Zoom attendees with GPT-4 and Gmail

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

📧 Auto-Send AI Follow-Up Emails to Zoom Attendees

⚙️ How It Works

🛠️ Setup Steps

1. Zoom App

2. Gmail

3. OpenAI

📊 Example Output

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Zoom Meeting Webhook

Block 2 - Normalize Participants

Block 3 - Generate Follow-Up Email

Block 4 - Send Email

Block 5 - Setup Instructions

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions