Organize email attachments into Google Drive folders by company with Gmail & Sheets

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Automated Email Attachment Organizer Automatically process labeled emails with attachments into organized Google Drive folders Who Is This For? Teams or Individuals needing to: Automatically sort i...

Best for

File Management automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.googledrive, n8n-nodes-base.if, n8n-nodes-base.gmailtrigger, n8n-nodes-base.gmail, n8n-nodes-base.function, n8n-nodes-base.stickynote, n8n-nodes-base.set, n8n-nodes-base.splitinbatches

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Ventsislav Minev.

Original n8n.io source

1.1 Workflow description

Title: Organize email attachments into Google Drive folders by company with Gmail & Sheets
Workflow name: Organize email attachments into Google Drive folders by company with Gmail & Sheets

Automated Email Attachment Organizer

Automatically process labeled emails with attachments into organized Google Drive folders

Who Is This For?

Teams or Individuals needing to:
- Automatically sort invoices, receipts, and files.
- Organize client documents by date.
- Verify sender emails against a whitelist.
- Timestamp files to avoid duplicate names.

What Does This Workflow Solve?

🕒 Manual Email Sorting: Saves time by automating the organization of email attachments.
📂 Disorganized Cloud Storage: Ensures attachments are neatly stored in Google Drive folders.
📧 Unverified Sender Issues: Filters and validates emails using a whitelist.
🔄 Duplicate Filenames: Uses timestamps to ensure every file name is unique.

Setup Guide

1. Pre-Requisites

Whitelist Sheet: Make a copy of the Example Whitelist Sheet
Gmail Filter: Create a filter in Gmail to label emails with attachments.

To Create a Gmail Filter:

Open your Gmail Inbox.
Click the search bar and select "Show search options".
Enter your criteria (e.g., type has:attachment).
Click "Create filter".
Choose "Apply the label: Custom_Label" and save.

2. Credentials Setup

Make sure your n8n instance is connected with:

Gmail Account: (via OAuth2)
Google Drive Account: (via OAuth2)
Google Sheets (via OAuth2)

3. Configure Your n8n Workflow Nodes

1. Trigger and Email Retrieval

Gmail Trigger: Setup check interval and filters for emails (i.e. emails labeled with Custom_Label)

2. Whitelist settings

Lookup in Sheets: Searches for a row with the sender email. Configure this node to point to your whitelist spreadsheet containing two columnds: |email|company|

3. File storage location

Confirue parent folder to create sub-folders and store files into in the Create Company Folder node Parent Folder dropdown

Final Steps

Test Your Workflow: Run the workflow to verify emails are processed and files are uploaded correctly.

Happy Automating!

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Search For Folder

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 2 - Create Month Folder

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 3 - Check If Folder Exists

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 4 - Gmail Trigger

Type / Role: n8n-nodes-base.gmailTrigger - gmailTrigger
Config choices: Version 1.2

Block 5 - Gmail

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 6 - Split Up Binary Data1

Type / Role: n8n-nodes-base.function - function
Config choices: Version 1

Block 7 - Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - YYYY/MM

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 9 - Loop Over Items

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 10 - Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Company Folder Exists

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 12 - Create Company Folder

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 13 - Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 15 - Lookup in Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

Block 16 - Search Company Folder1

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 17 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 18 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 19 - Upload To Folder

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

3. Summary Table

Workflow	Organize email attachments into Google Drive folders by company with Gmail & Sheets
Complexity	advanced
Nodes	19
Categories	File Management
Author	Ventsislav Minev
Published	07 Apr 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/3464/3464.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source File Management workflows

Frequently asked questions

What does Organize email attachments into Google Drive folders by company with Gmail & Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your File Management use case.

Ventsislav Minev

4 workflows

Nodes

n8n-nodes-base.googledrive n8n-nodes-base.if n8n-nodes-base.gmailtrigger n8n-nodes-base.gmail n8n-nodes-base.function n8n-nodes-base.stickynote n8n-nodes-base.set n8n-nodes-base.splitinbatches

Complexity

advanced

Published 07 Apr 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/3464/3464.json

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Organize email attachments into Google Drive folders by company with Gmail & Sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Automated Email Attachment Organizer

Who Is This For?

What Does This Workflow Solve?

Setup Guide

1. Pre-Requisites

2. Credentials Setup

3. Configure Your n8n Workflow Nodes

1. Trigger and Email Retrieval

2. Whitelist settings

3. File storage location

Final Steps

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Search For Folder

Block 2 - Create Month Folder

Block 3 - Check If Folder Exists

Block 4 - Gmail Trigger

Block 5 - Gmail

Block 6 - Split Up Binary Data1

Block 7 - Note2

Block 8 - YYYY/MM

Block 9 - Loop Over Items

Block 10 - Note3

Block 11 - Company Folder Exists

Block 12 - Create Company Folder

Block 13 - Note4

Block 14 - Sticky Note4

Block 15 - Lookup in Sheets

Block 16 - Search Company Folder1

Block 17 - Sticky Note

Block 18 - Sticky Note2

Block 19 - Upload To Folder

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions