Onboard employees automatically with Google Workspace, Slack, Notion and Gmail

Open on n8n.io

$20/month : Unlimited workflows

2500 executions/month

Try free

THE #1 IN WEB SCRAPING

Scrape any website without limits

Try free

HOSTINGER

Early Deal
DISCOUNT 20%

Self-hosted n8n

Unlimited workflows - from $4.99/mo

Try free

#1 hub for scraping, AI & automation

6000+ actors - $5 credits/mo

Try free

1. Workflow Overview

How it works Fully automates your Day 0–30 employee onboarding sequence the moment HR submits a webhook. No manual steps, no missed tasks. Provisions Google Workspace account via Admin API ...

Best for

HR automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.webhook, n8n-nodes-base.code, n8n-nodes-base.httprequest, n8n-nodes-base.slack, n8n-nodes-base.notion, n8n-nodes-base.gmail, n8n-nodes-base.wait

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Kumar SmartFlow Craft.

Original n8n.io source

1.1 Workflow description

Title: Onboard employees automatically with Google Workspace, Slack, Notion and Gmail
Workflow name: Onboard employees automatically with Google Workspace, Slack, Notion and Gmail

🚀 How it works

Fully automates your Day 0–30 employee onboarding sequence the moment HR submits a webhook. No manual steps, no missed tasks.

🔐 Provisions Google Workspace account via Admin API
💬 Posts a personalised welcome message to Slack
📝 Creates a Notion onboarding page pre-filled with the employee's details
📧 Sends a welcome email via Gmail with first-day instructions
⏱️ Waits 7 days, then checks task completion — alerts the manager if anything is overdue
✅ Waits 30 days, runs a final completion check and closes the onboarding loop

🛠️ Set up steps

Estimated setup time: ~20 minutes

Webhook — copy the webhook URL and send it from your HR system (BambooHR, HiBob, Workday, or a simple form)
Google Workspace — connect a Service Account with Domain-Wide Delegation; grant admin.directory.user scope
Slack — connect Slack OAuth2; set the welcome channel in the node (e.g. #general)
Notion — connect Notion OAuth2; set your Onboarding database ID in the Create Page node
Gmail — connect Gmail OAuth2; customise the welcome email template in the Send Email node
Follow the sticky notes inside the workflow — each key node has a one-liner guide

📋 Prerequisites

Google Workspace (Business Starter or higher)
Slack workspace with a bot or OAuth2 app
Notion workspace with an onboarding database
Gmail account for sending welcome emails

Custom Workflow Request with Personal Dashboard

[email protected]

https://www.smartflowcraft.com/contact

More free templates

https://www.smartflowcraft.com/n8n-templates

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Overview

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Prerequisites

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Setup Required

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - How It Works

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - New Employee Webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

Block 6 - Build Payload note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Build Payload

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 8 - Provision Google note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Provision Google Account

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 10 - Welcome Slack note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Post Welcome Slack

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.3

Block 12 - Create Notion note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Create Notion Onboarding Page

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 14 - Send Welcome Email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 15 - Wait 7 Days note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 16 - Wait 7 Days

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1.1

Block 17 - Check Tasks note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 18 - Check Completed Tasks

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 19 - 3+ Tasks Complete?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 20 - Wait Until Day 30

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1.1

Block 21 - Day 30 Completion Message

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.3

Block 22 - Alert Manager — Incomplete Tasks

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.3

3. Summary Table

Workflow	Onboard employees automatically with Google Workspace, Slack, Notion and Gmail
Complexity	advanced
Nodes	22
Categories	HR
Author	Kumar SmartFlow Craft
Published	18 Mar 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/14142/14142.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows

Frequently asked questions

What does Onboard employees automatically with Google Workspace, Slack, Notion and Gmail do?

How it works Fully automates your Day 0–30 employee onboarding sequence the moment HR submits a webhook. No manual steps, no missed tasks. Provisions Google Workspace account via Admin API ...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR use case.

Kumar SmartFlow Craft

6 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.webhook n8n-nodes-base.code n8n-nodes-base.httprequest n8n-nodes-base.slack n8n-nodes-base.notion n8n-nodes-base.gmail n8n-nodes-base.wait

Complexity

advanced

Published 18 Mar 2026

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/14142/14142.json

Share Your Workflow

Have a useful automation to share? Publish it and help the community.

Submit Your Template How to Submit

Related Workflows

Manage employee offboarding with Google Workspace, Slack, HubSpot and Notion

## Quick Overview This workflow receives an HR offboarding webhook, validates and enriches the employee record, suspends the user in Google Workspace, deactivates the user in Slack, looks up the matching HubSpot contact, logs the event to Notion and Google Sheets, and notifies HR/IT via Gmail and Slack. ## How it works 1. Receives a POST webhook from the HR system with employee offboarding details. 2. Parses the payload to normalize key fields (name, email, department, manager, last day) and flags invalid requests. 3. Posts an alert to a Slack IT channel when the record is invalid and stops further processing. 4. Enriches valid records with an offboarding ID, risk level, revocation deadline, and an actions summary. 5. Suspends the employee in Google Workspace via the Admin Directory API, deactivates the user in Slack via the Slack API, searches for the contact in HubSpot, and creates an offboarding entry in a Notion database. 6. Combines the revocation results and appends a compliance log row to a Google Sheets “Offboarding Log” tracker. 7. Emails an offboarding completion summary to the manager and HR using Gmail and posts a completion digest to the Slack IT channel. ## Setup 1. Copy the n8n webhook URL from the HR offboarding webhook trigger and configure your HR system to POST the offboarding payload to it. 2. Provide credentials/tokens for the Google Admin Directory API and Slack API (both used via HTTP requests) and replace the placeholder Bearer tokens in the request headers. 3. Add a HubSpot App Token credential with access to search contacts. 4. Create a Notion database for offboarding logs, add a Notion API integration, and set the Notion database ID and API key in the Notion request. 5. Add Google Sheets OAuth credentials, set your Google Sheet ID, and ensure the “Offboarding Log” sheet contains the columns mapped in the append step. 6. Add a Gmail connection for sending summary emails and set the target Slack channel ID for the invalid-record alert and IT ops digest messages.

View

Send AI interview briefs from resumes with GPT-4o-mini, Google Sheets and Gmail

## Quick Overview This workflow runs every 15 minutes to read candidate rows from Google Sheets, download each resume PDF from Google Drive, extract text, generate an HTML interview brief using OpenAI GPT-4o-mini, email it via Gmail to the interviewer, and mark the row as Processed to avoid duplicates. ## How it works 1. Runs on a schedule trigger every 15 minutes. 2. Reads all candidate rows from the “Candidates” tab in Google Sheets and processes them one at a time. 3. Skips any rows where the Status column is already set to “Processed.” 4. Extracts the Google Drive file ID from the resume link, downloads the PDF, and converts it to plain text. 5. Cleans and truncates the resume text and combines it with the candidate’s name, role, and email details. 6. Sends the resume text and metadata to OpenAI (GPT-4o-mini) to generate a styled HTML interviewer brief. 7. Emails the HTML brief to the interviewer via Gmail and updates the candidate row in Google Sheets to “Processed,” then waits 5 seconds before moving to the next candidate. ## Setup 1. Add Google Sheets OAuth credentials and replace `YOUR_CANDIDATES_SHEET_ID`, then create a “Candidates” sheet with columns Name, Email, Job Role, Resume Drive Link, Interviewer Email, and Status. 2. Add Google Drive OAuth credentials and ensure each resume PDF is accessible to the workflow (for example, shared so the connected account can view it). 3. Add an OpenAI API credential and keep the model set to GPT-4o-mini. 4. Add Gmail OAuth credentials and confirm the sender name and subject line meet your email requirements. 5. Adjust the schedule interval if you want the workflow to check for new candidates more or less frequently.

View

Provision new hire IT accounts with Google Workspace, Slack, and Gmail

## Quick Overview This workflow receives new-hire records via a webhook, validates and normalizes the data, then provisions a Google Workspace account, creates an onboarding task in Google Tasks, notifies the IT team in Slack, emails the hiring manager via Gmail, and logs the run to Google Sheets. ## How it works 1. Receives a new hire payload from the HR system through an HTTP webhook endpoint. 2. Parses the payload, standardizes key fields (name, department, manager, start date), and skips records missing required identity data. 3. If the record is invalid, posts a Slack message to the IT channel for manual review and stops processing. 4. For valid hires, generates a company email address, username, temporary password, ticket title, and a target ready-by date. 5. Creates the new user in the Google Admin Directory (Google Workspace) and opens an IT onboarding checklist as a Google Tasks task. 6. Posts a provisioning summary to the IT Slack channel, emails the manager a day-one checklist via Gmail, and appends the provisioning details to a Google Sheets log. ## Setup 1. Configure your HR system (or source app) to send a POST request to the workflow webhook path `/hr/new-hire` using the production webhook URL. 2. Add Google credentials with access to the Admin SDK Directory API (for user creation), Google Tasks, Gmail, and Google Sheets, and ensure the account has the required admin permissions. 3. Add Slack credentials, set the target channel ID for IT onboarding notifications, and update the channel selection if needed. 4. Update the email domain in the generated address (currently `@yourcompany.com`) and confirm how departments map to Google Workspace org unit paths. 5. Set your Google Sheets document ID and ensure it contains (or can create) a sheet named "Provisioning Log" with matching columns for the appended fields.

View

Need Custom Automation?

Get help designing a custom n8n workflow that connects your stack and fits your process.

Onboard employees automatically with Google Workspace, Slack, Notion and Gmail

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

🚀 How it works

🛠️ Set up steps

📋 Prerequisites

Custom Workflow Request with Personal Dashboard

More free templates

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Overview

Block 2 - Prerequisites

Block 3 - Setup Required

Block 4 - How It Works

Block 5 - New Employee Webhook

Block 6 - Build Payload note

Block 7 - Build Payload

Block 8 - Provision Google note

Block 9 - Provision Google Account

Block 10 - Welcome Slack note

Block 11 - Post Welcome Slack

Block 12 - Create Notion note

Block 13 - Create Notion Onboarding Page

Block 14 - Send Welcome Email

Block 15 - Wait 7 Days note

Block 16 - Wait 7 Days

Block 17 - Check Tasks note

Block 18 - Check Completed Tasks

Block 19 - 3+ Tasks Complete?

Block 20 - Wait Until Day 30

Block 21 - Day 30 Completion Message

Block 22 - Alert Manager — Incomplete Tasks

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions