{"workflow":{"id":14142,"name":"Onboard employees automatically with Google Workspace, Slack, Notion and Gmail","views":19,"recentViews":1,"totalViews":19,"createdAt":"2026-03-18T10:51:47.195Z","description":" \n \n ## πŸš€ How it works \n \n Fully automates your Day 0–30 employee onboarding sequence the moment HR submits a webhook. No manual steps, no missed tasks. \n \n - πŸ” Provisions Google Workspace account via Admin API \n - πŸ’¬ Posts a personalised welcome message to Slack \n - πŸ“ Creates a Notion onboarding page pre-filled with the employee's details \n - πŸ“§ Sends a welcome email via Gmail with first-day instructions \n - ⏱️ Waits 7 days, then checks task completion β€” alerts the manager if anything is overdue \n - βœ… Waits 30 days, runs a final completion check and closes the onboarding loop \n \n ## πŸ› οΈ Set up steps \n \n **Estimated setup time: ~20 minutes** \n \n 1. **Webhook** β€” copy the webhook URL and send it from your HR system (BambooHR, HiBob, Workday, or a simple form) \n 2. **Google Workspace** β€” connect a Service Account with Domain-Wide Delegation; grant `admin.directory.user` scope \n 3. **Slack** β€” connect Slack OAuth2; set the welcome channel in the node (e.g. `#general`) \n 4. **Notion** β€” connect Notion OAuth2; set your Onboarding database ID in the Create Page node \n 5. **Gmail** β€” connect Gmail OAuth2; customise the welcome email template in the Send Email node \n 6. Follow the sticky notes inside the workflow β€” each key node has a one-liner guide \n \n ## πŸ“‹ Prerequisites \n \n - Google Workspace (Business Starter or higher) \n - Slack workspace with a bot or OAuth2 app \n - Notion workspace with an onboarding database \n - Gmail account for sending welcome emails\n\n## Custom Workflow Request with Personal Dashboard\n\nkumar@smartflowcraft.com\n\nhttps://www.smartflowcraft.com/contact\n\n### More free templates\nhttps://www.smartflowcraft.com/n8n-templates","workflow":{"meta":{"instanceId":"22fdca31d9968d6f06af303ef9be6a073b9af5f54fda4c07e35417e4d15e704f","templateCredsSetupCompleted":true},"nodes":[{"id":"eadabcf2-059a-4624-8642-25f798604dcd","name":"Overview","type":"n8n-nodes-base.stickyNote","position":[17600,5408],"parameters":{"color":7,"width":680,"height":484,"content":"## Employee Onboarding Orchestrator\nVersion 1.0.0 β€” HR\n\nAutomates the complete Day 0-30 onboarding sequence. Provisions a Google Workspace account, sends a Slack welcome, creates a Notion onboarding page with a 5-task checklist, and sends a welcome email. Checks task completion at Day 7 β€” alerts the manager if tasks are incomplete β€” then sends a Day 30 completion message.\n\nOnly credentials need to be configured. All parameters, prompts, and logic are ready to use."},"typeVersion":1},{"id":"8ac7a181-a2e1-4f2f-8732-739dbf76d05d","name":"Prerequisites","type":"n8n-nodes-base.stickyNote","position":[18304,5408],"parameters":{"color":5,"width":520,"height":484,"content":"## Prerequisites\n- Google Workspace Admin SDK\n (Google OAuth2 with admin.directory.user.create scope)\n- Slack Bot token with chat:write scope\n- Notion integration token with database access\n- Gmail OAuth2 credential\n\nWebhook payload (JSON POST):\n{\n \"employee_name\": \"Jane Smith\",\n \"employee_email\": \"jane@company.com\",\n \"manager_email\": \"mgr@company.com\",\n \"department\": \"Engineering\",\n \"start_date\": \"2025-04-01\",\n \"employee_id\": \"EMP-0042\"\n}"},"typeVersion":1},{"id":"a0938ca8-04ef-42cc-9e71-985df02d99c8","name":"Setup Required","type":"n8n-nodes-base.stickyNote","position":[18848,5408],"parameters":{"color":3,"width":520,"height":484,"content":"## Setup Required\n1. Provision Google Account\n Set Google OAuth2 credential\n2. Post Welcome Slack + Alert Manager\n Set Slack credential\n Replace C00GENERAL000 with real channel ID\n Replace C00MANAGERS000 with real channel ID\n3. Create Notion Onboarding Page\n Set Notion credential\n Replace YOUR_ONBOARDING_DB_ID with real DB ID\n4. Check Completed Tasks\n Same Notion credential and DB ID\n5. Send Welcome Email\n Set Gmail credential"},"typeVersion":1},{"id":"35c7dec4-af86-4b20-b5f4-2c08aeb14997","name":"How It Works","type":"n8n-nodes-base.stickyNote","position":[19392,5408],"parameters":{"color":4,"width":500,"height":484,"content":"## How It Works\n1. HR system sends a POST to the webhook\n with the new employee details\n2. Google Workspace account is provisioned\n with a temporary password\n3. Welcome message posted to #general\n4. Notion page created with 5-task checklist\n5. Welcome email sent with login details\n and checklist summary\n6. Execution pauses 7 days\n7. Notion queried for tasks with Status = Done\n8. Fewer than 3 done: manager alert posted\n 3 or more done: execution pauses 23 more\n days then sends Day 30 completion message"},"typeVersion":1},{"id":"541332e4-356a-452d-9fbe-583e06afb872","name":"New Employee Webhook","type":"n8n-nodes-base.webhook","position":[17840,6112],"webhookId":"onboarding-001","parameters":{"path":"onboarding","options":{},"httpMethod":"POST","responseMode":"responseNode"},"typeVersion":2},{"id":"537d4372-24cd-4a3d-a5eb-b682844df5f8","name":"Build Payload note","type":"n8n-nodes-base.stickyNote","position":[18000,5984],"parameters":{"width":250,"height":60,"content":"Validates required fields and builds a clean structured payload"},"typeVersion":1},{"id":"b8667aee-34ab-4c98-8b40-7fdbbeef178b","name":"Build Payload","type":"n8n-nodes-base.code","position":[18112,6112],"parameters":{"jsCode":"const body = $json.body || $json;\nconst required = ['employee_name','employee_email','manager_email','department','start_date','employee_id'];\nfor (const f of required) {\n if (!body[f]) throw new Error(`Missing required field: ${f}`);\n}\nconst parts = body.employee_name.trim().split(' ');\nreturn [{ json: {\n employee_id: body.employee_id,\n employee_name: body.employee_name.trim(),\n first_name: parts[0],\n last_name: parts.slice(1).join(' ') || parts[0],\n employee_email: body.employee_email.toLowerCase().trim(),\n manager_email: body.manager_email.toLowerCase().trim(),\n department: body.department.trim(),\n start_date: body.start_date,\n temp_password: `Onboard@${body.employee_id}!`,\n org_unit: `/Departments/${body.department.trim()}`\n}}];"},"typeVersion":2},{"id":"7c4beb5f-de41-4575-b703-446f36bb19f7","name":"Provision Google note","type":"n8n-nodes-base.stickyNote","position":[18304,5984],"parameters":{"width":270,"height":60,"content":"Creates Google Workspace account via Admin Directory API"},"typeVersion":1},{"id":"696bf943-055b-4ea6-9c2d-5a76f352a989","name":"Provision Google Account","type":"n8n-nodes-base.httpRequest","onError":"continueErrorOutput","maxTries":3,"position":[18368,6112],"parameters":{"url":"https://admin.googleapis.com/admin/directory/v1/users","method":"POST","options":{"response":{"response":{"neverError":true}}},"sendBody":true,"authentication":"predefinedCredentialType","bodyParameters":{"parameters":[{}]},"nodeCredentialType":"googleOAuth2Api"},"retryOnFail":true,"typeVersion":4.2,"waitBetweenTries":2000},{"id":"7d033aef-fb0c-49b7-8fed-84c12cf8c3b8","name":"Welcome Slack note","type":"n8n-nodes-base.stickyNote","position":[18592,5984],"parameters":{"width":250,"height":60,"content":"Posts welcome message to #general channel"},"typeVersion":1},{"id":"1cdd894f-3923-4bfb-a744-f741093fefbf","name":"Post Welcome Slack","type":"n8n-nodes-base.slack","onError":"continueErrorOutput","maxTries":3,"position":[18624,6096],"webhookId":"968d2e10-cda7-47f4-88db-edc17dffa667","parameters":{"text":"=Welcome to the team, *{{ $('Build Payload').item.json.employee_name }}*! They are joining the *{{ $('Build Payload').item.json.department }}* team on {{ $('Build Payload').item.json.start_date }}.","otherOptions":{"mrkdwn":true}},"retryOnFail":true,"typeVersion":2.3,"waitBetweenTries":2000},{"id":"05037c2e-e341-45e7-bf52-26e6bd8b3446","name":"Create Notion note","type":"n8n-nodes-base.stickyNote","position":[18880,5984],"parameters":{"width":280,"height":60,"content":"Creates onboarding page with 5-task checklist in Notion database"},"typeVersion":1},{"id":"4bed5373-c230-4beb-b592-aef144f5b447","name":"Create Notion Onboarding Page","type":"n8n-nodes-base.notion","onError":"continueErrorOutput","maxTries":3,"position":[18912,6080],"parameters":{"title":"=Onboarding: {{ $('Build Payload').item.json.employee_name }}","pageId":{"__rl":true,"mode":"url","value":""},"blockUi":{"blockValues":[{"type":"to_do","textContent":"Complete IT setup and laptop configuration"},{"type":"to_do","textContent":"Read and sign the employee handbook"},{"type":"to_do","textContent":"Complete mandatory compliance training"},{"type":"to_do","textContent":"Schedule 1:1 with manager"},{"type":"to_do","textContent":"Set up all required software accounts"}]},"options":{}},"retryOnFail":true,"typeVersion":2.2,"waitBetweenTries":2000},{"id":"a199944b-34ab-4cbc-a7cd-7e8a328b2e69","name":"Send Welcome Email","type":"n8n-nodes-base.gmail","onError":"continueErrorOutput","maxTries":3,"position":[19152,6064],"webhookId":"03b401ea-4663-4102-b2da-9796dd3930fa","parameters":{"sendTo":"={{ $('Build Payload').item.json.employee_email }}","message":"=

Welcome, {{ $('Build Payload').item.json.first_name }}!

We are thrilled to have you join the {{ $('Build Payload').item.json.department }} team.

Your login details

Email: {{ $('Build Payload').item.json.employee_email }}
Temporary password: {{ $('Build Payload').item.json.temp_password }}
Please change your password on first login.

Your first-week checklist

Your onboarding page in Notion has been created. Your manager will share access shortly.

","options":{},"subject":"=Welcome to the team, {{ $('Build Payload').item.json.first_name }}!"},"retryOnFail":true,"typeVersion":2.1,"waitBetweenTries":2000},{"id":"2633ac53-d4a9-4566-899d-f692d4e92bfc","name":"Wait 7 Days note","type":"n8n-nodes-base.stickyNote","position":[19360,5952],"parameters":{"width":220,"height":60,"content":"Pauses workflow execution for exactly 7 days"},"typeVersion":1},{"id":"0de37003-31b0-4cc4-94b4-043cd3fad4ac","name":"Wait 7 Days","type":"n8n-nodes-base.wait","position":[19424,6048],"webhookId":"wait-7d-001","parameters":{"unit":"days","amount":7},"typeVersion":1.1},{"id":"a64c0c42-821a-4264-ab77-f4fdc04efaa2","name":"Check Tasks note","type":"n8n-nodes-base.stickyNote","position":[19648,5952],"parameters":{"width":270,"height":60,"content":"Queries Notion for tasks with Status = Done for this employee"},"typeVersion":1},{"id":"d727625f-543d-49e4-a88f-226e0504860c","name":"Check Completed Tasks","type":"n8n-nodes-base.notion","onError":"continueErrorOutput","maxTries":3,"position":[19680,6048],"parameters":{"limit":10,"options":{},"resource":"databasePage","operation":"getAll","databaseId":{"__rl":true,"mode":"id","value":"YOUR_ONBOARDING_DB_ID"}},"retryOnFail":true,"typeVersion":2.2,"waitBetweenTries":2000},{"id":"6d6cc602-e05b-4640-84ca-66123f0b614c","name":"3+ Tasks Complete?","type":"n8n-nodes-base.if","position":[19920,6096],"parameters":{"options":{},"conditions":{"options":{"typeValidation":"loose"},"combinator":"and","conditions":[{"id":"c1","operator":{"type":"number","operation":"gte"},"leftValue":"={{ $items().length }}","rightValue":3}]}},"typeVersion":2.2},{"id":"ad88bf2a-e25c-4ff4-b6a5-8a96149f356c","name":"Wait Until Day 30","type":"n8n-nodes-base.wait","position":[20192,5936],"webhookId":"wait-30d-001","parameters":{"unit":"days","amount":23},"typeVersion":1.1},{"id":"c0a8d7f8-b325-4d94-90c7-863a705c3283","name":"Day 30 Completion Message","type":"n8n-nodes-base.slack","onError":"continueErrorOutput","maxTries":3,"position":[20448,5936],"webhookId":"65046c6f-c829-4d42-80b3-d869eb704841","parameters":{"text":"=*{{ $('Build Payload').item.json.employee_name }}* has completed their 30-day onboarding in the *{{ $('Build Payload').item.json.department }}* department. 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