Gamify Keephub form response times and email a ranked leaderboard via Gmail

Who is this for

HR teams, internal comms managers, and operations leads using Keephub who want to turn form completions into a friendly competition and drive faster engagement across the organisation.

What it does

Enter a Keephub Form ID — and optionally a competition start time — into a simple web form. The workflow will:

📋 1. Fetch every submission for that form from the Keephub API. ⏱️ 2. Calculate how quickly each person responded (from your custom start time, or from form creation if left blank). 👤 3. Enrich each result with the submitter's name and org-unit via the Keephub orgchart. 📬 4. Build a polished HTML leaderboard — complete with KPI cards, bar charts, and an org-unit breakdown — and email it to you.

How to set up

📦 1. Install the n8n-nodes-keephub community node from Settings → Community nodes. 🔑 2. Add your Keephub Bearer token or Keephub Login credential in any Keephub node. 📧 3. Connect a Gmail (or SMTP) credential to the email node. ▶️ 4. Activate the workflow and open the generated form URL.

Requirements

• A Keephub account with API access.
• A Gmail or SMTP email credential that will be used to send emails

How to customize

• Replace Gmail with Outlook, SendGrid, or any email node.
• Edit the Code node's HTML to match your company branding.
• Swap the Form Trigger for a Cron trigger to run the competition on a schedule.

⚠️ Requires n8n-nodes-keephub v1.5 or later. Update the community node before running.