Gamify Keephub form response times and email a ranked leaderboard via Gmail

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1. Workflow Overview

Who is this for HR teams, internal comms managers, and operations leads using Keephub who want to turn form completions into a friendly competition and drive faster engagement across the organisati...

Best for

HR automation workflows
AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.gmail, n8n-nodes-keephub.keephub, n8n-nodes-base.code, n8n-nodes-base.stickynote, n8n-nodes-base.formtrigger

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Niksa Perovic.

Original n8n.io source

1.1 Workflow description

Title: Gamify Keephub form response times and email a ranked leaderboard via Gmail
Workflow name: Gamify Keephub form response times and email a ranked leaderboard via Gmail

Who is this for

HR teams, internal comms managers, and operations leads using Keephub who want to turn form completions into a friendly competition and drive faster engagement across the organisation.

What it does

Enter a Keephub Form ID — and optionally a competition start time — into a simple web form. The workflow will:

📋 1. Fetch every submission for that form from the Keephub API. ⏱️ 2. Calculate how quickly each person responded (from your custom start time, or from form creation if left blank). 👤 3. Enrich each result with the submitter's name and org-unit via the Keephub orgchart. 📬 4. Build a polished HTML leaderboard — complete with KPI cards, bar charts, and an org-unit breakdown — and email it to you.

How to set up

📦 1. Install the n8n-nodes-keephub community node from Settings → Community nodes. 🔑 2. Add your Keephub Bearer token or Keephub Login credential in any Keephub node. 📧 3. Connect a Gmail (or SMTP) credential to the email node. ▶️ 4. Activate the workflow and open the generated form URL.

Requirements

A Keephub account with API access.
A Gmail or SMTP email credential that will be used to send emails

How to customize

Replace Gmail with Outlook, SendGrid, or any email node.
Edit the Code node's HTML to match your company branding.
Swap the Form Trigger for a Cron trigger to run the competition on a schedule.

⚠️ Requires n8n-nodes-keephub v1.5 or later. Update the community node before running.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - 📧 Send Competition Report

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 2 - Get Orgchart Info

Type / Role: n8n-nodes-keephub.keephub - keephub
Config choices: Version 1

Block 3 - Find form submissions by form

Type / Role: n8n-nodes-keephub.keephub - keephub
Config choices: Version 1

Block 4 - 📊 Aggregate Stats & Build Report

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 5 - 🔗 Enrich with User Data

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 6 - Get submitter details for a form submission

Type / Role: n8n-nodes-keephub.keephub - keephub
Config choices: Version 1

Block 7 - Calculate response duration for a form submission

Type / Role: n8n-nodes-keephub.keephub - keephub
Config choices: Version 1

Block 8 - ✂️ Split into Items

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 9 - Overview

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Fetch submissions

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Process and enrich

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Build and send report

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - 🚀 Start here!

Type / Role: n8n-nodes-base.formTrigger - formTrigger
Config choices: Version 2.5

3. Summary Table

Workflow	Gamify Keephub form response times and email a ranked leaderboard via Gmail
Complexity	intermediate
Nodes	13
Categories	HR, AI Summarization
Author	Niksa Perovic
Published	20 Feb 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/13555/13555.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows AI Summarization workflows

Frequently asked questions

What does Gamify Keephub form response times and email a ranked leaderboard via Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR, AI Summarization use case.

Niksa Perovic

3 workflows

Nodes

n8n-nodes-base.gmail n8n-nodes-keephub.keephub n8n-nodes-base.code n8n-nodes-base.stickynote n8n-nodes-base.formtrigger

Complexity

intermediate

Published 20 Feb 2026

Likes 0

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Install path: /data/workflows/13555/13555.json

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Gamify Keephub form response times and email a ranked leaderboard via Gmail

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who is this for

What it does

How to set up

Requirements

How to customize

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - 📧 Send Competition Report

Block 2 - Get Orgchart Info

Block 3 - Find form submissions by form

Block 4 - 📊 Aggregate Stats & Build Report

Block 5 - 🔗 Enrich with User Data

Block 6 - Get submitter details for a form submission

Block 7 - Calculate response duration for a form submission

Block 8 - ✂️ Split into Items

Block 9 - Overview

Block 10 - Fetch submissions

Block 11 - Process and enrich

Block 12 - Build and send report

Block 13 - 🚀 Start here!

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions