Employee attrition risk detection & HR alerts using Azure OpenAI GPT-4o-mini & Gmail

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Description Automatically ingests new employee data, extracts relevant signals, scores attrition risk, and notifies HR/managers with structured insights and recommended actions. Built on Azure Open...

Best for

HR automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

@n8n/n8n-nodes-langchain.lmchatazureopenai, @n8n/n8n-nodes-langchain.outputparserstructured, n8n-nodes-base.googledrivetrigger, n8n-nodes-base.googledrive, n8n-nodes-base.extractfromfile, @n8n/n8n-nodes-langchain.agent, n8n-nodes-base.if, n8n-nodes-base.code

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Rahul Joshi.

Original n8n.io source

1.1 Workflow description

Title: Employee attrition risk detection & HR alerts using Azure OpenAI GPT-4o-mini & Gmail
Workflow name: Employee attrition risk detection & HR alerts using Azure OpenAI GPT-4o-mini & Gmail

Description

Automatically ingests new employee data, extracts relevant signals, scores attrition risk, and notifies HR/managers with structured insights and recommended actions. Built on Azure OpenAI Chat with Structured Output Parser and true/false routing for escalation.

What This Template Does

Trigger for new data: Starts when a new profile, survey, or report file is added.
Download & extract: Retrieves the file and converts PDFs/text into analyzable content.
Analyze signals: Uses Azure OpenAI Chat to interpret sentiment, workload, performance notes, feedback, and changes (role, compensation, manager, location).
Structured parsing: Maps to fields like risk_score, risk_level, key_drivers, recommended_interventions, escalation_required.
Logic routing: Applies thresholds (e.g., risk_score ≥ 0.7) and flags for urgent follow-up.
Email alerts: Drafts and sends tailored notifications to HR/manager with action steps.

Key Signals Considered

Sentiment & language: Negative tone, burnout cues, disengagement in feedback.
Activity trends: Drop in participation, delayed responses, meeting absenteeism.
Performance & goals: Recent rating changes, missed OKRs, quality issues.
Role & compensation: Lateral moves, pay gaps vs. market, stalled progression.
Managerial context: Team churn, conflict mentions, low recognition frequency.

Features

Azure OpenAI Chat: Interprets unstructured text into consistent risk fields.
Structured Output Parser: Guarantees schema for downstream decisions.
Conditional Logic (true/false): Threshold checks for escalation.
Memory: Maintains context across multiple files per employee for trend-aware scoring.
Calculate avg span: Computes tenure or recency metrics used in risk scoring.
Email Composer & Sender: Generates and dispatches HR-ready alerts.

Requirements

n8n instance with access to employee data sources (Drive, Inbox, HR folder).
Extract From PDF configured for clean text output.
Azure OpenAI credentials (e.g., GPT‑4o‑mini) connected to Chat Model.
Email service (Gmail/SMTP) set in n8n Credentials.
Parser schema aligned to your People Analytics fields (risk_score, drivers, actions).

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Azure OpenAI Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatAzureOpenAi - lmChatAzureOpenAi
Config choices: Version 1

Block 2 - Structured Output Parser

Type / Role: @n8n/n8n-nodes-langchain.outputParserStructured - outputParserStructured
Config choices: Version 1.3

Block 3 - Trigger for new resume

Type / Role: n8n-nodes-base.googleDriveTrigger - googleDriveTrigger
Config choices: Version 1

Block 4 - Download resume

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 5 - Extract text

Type / Role: n8n-nodes-base.extractFromFile - extractFromFile
Config choices: Version 1

Block 6 - Calculate avg span

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 2.2

Block 7 - Logic

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 8 - Create email

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 9 - Send email to hr

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 10 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 15 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 16 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Employee attrition risk detection & HR alerts using Azure OpenAI GPT-4o-mini & Gmail
Complexity	advanced
Nodes	16
Categories	HR, AI Summarization
Author	Rahul Joshi
Published	06 Oct 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/9309/9309.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows AI Summarization workflows

Frequently asked questions

What does Employee attrition risk detection & HR alerts using Azure OpenAI GPT-4o-mini & Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR, AI Summarization use case.

Rahul Joshi

269 workflows

Nodes

@n8n/n8n-nodes-langchain.lmchatazureopenai @n8n/n8n-nodes-langchain.outputparserstructured n8n-nodes-base.googledrivetrigger n8n-nodes-base.googledrive n8n-nodes-base.extractfromfile @n8n/n8n-nodes-langchain.agent n8n-nodes-base.if n8n-nodes-base.code

Complexity

advanced

Published 06 Oct 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/9309/9309.json

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Employee attrition risk detection & HR alerts using Azure OpenAI GPT-4o-mini & Gmail

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Description

What This Template Does

Key Signals Considered

Features

Requirements

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Azure OpenAI Chat Model

Block 2 - Structured Output Parser

Block 3 - Trigger for new resume

Block 4 - Download resume

Block 5 - Extract text

Block 6 - Calculate avg span

Block 7 - Logic

Block 8 - Create email

Block 9 - Send email to hr

Block 10 - Sticky Note

Block 11 - Sticky Note1

Block 12 - Sticky Note2

Block 13 - Sticky Note3

Block 14 - Sticky Note4

Block 15 - Sticky Note5

Block 16 - Sticky Note6

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions