Automated employee offboarding: lock Redmine & GitLab accounts using Odoo 18

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Who is This For? IT Ops, HR, and Security teams automating employee offboarding. Zero manual work: Disable access to Redmine, GitLab, and more right after their last day. Boost security, cut ris...

Best for

HR automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.noop, n8n-nodes-base.code, n8n-nodes-base.set, n8n-nodes-base.if, n8n-nodes-base.stickynote, n8n-nodes-base.scheduletrigger, n8n-nodes-base.splitinbatches, n8n-nodes-base.httprequest

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by BHSoft.

Original n8n.io source

1.1 Workflow description

Title: Automated employee offboarding: lock Redmine & GitLab accounts using Odoo 18
Workflow name: Automated employee offboarding: lock Redmine & GitLab accounts using Odoo 18

📌 Who is This For?

IT Ops, HR, and Security teams automating employee offboarding. Zero manual work: Disable access to Redmine, GitLab, and more- right after their last day. Boost security, cut risks, and stay compliant.

📌 The Problem It Solves

Offboarding is messy and slow:

HR flags ending contracts.
IT hunts down accounts manually (Redmine, GitLab, etc.).
Misses happen, risks linger.

This n8n workflow queries Odoo 18 daily, spots offboardees, and locks accounts automatically.

📌 What It Does

Triggers daily (e.g., 5 PM weekdays).
Queries Odoo 18 for employees ending today.
Filters active users needing offboarding.
Checks & Locks Redmine accounts via API.
Checks & Revokes GitLab access via API.
Notifies via Slack/Teams/email with summary.
Handles Errors: Retries failures, logs issues.

📌 Quick setup

Odoo 18 API (read employee end dates/last shifts).
Redmine Admin API key.
GitLab Admin token (for locking users).
Slack/Teams webhook or SMTP for alerts.
Cron schedule (e.g., daily 5 PM weekdays, skip weekends).

📌 Customize It

Add Systems: Jira, Confluence, LDAP—easy toggles.
Notification: Full reports or alerts-only.
Error Rules: Retries, escalations.
Audit Logs: Save to DB, S3, Sheets, or dashboard.

📌 Results

100% automated: Accounts locked on exit day. No orphans, no workload, full compliance.

📌 Workflow in Action

Schedule trigger fires.
Pull Odoo offboardees.
API checks & disables Redmine/GitLab.
Logs + summary notification.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - END

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 2 - Step2: Handle get today

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 3 - Step3: Set Variables

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 4 - Step5: If total_count is not equal to 0 = true

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 5 - Step6: Check if there is a valid record.

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 6 - Step7: If hasRecords is empty==> true

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 7 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Step1: Schedule Trigger

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 9 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 10 - Step8: Loop Over Items

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 11 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 12 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 14 - END1

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 15 - Step11: Get user info in RM6

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 16 - Step12: Check if there is a record or not?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 17 - Step13: Update the user's status to "locked" on RM6

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 18 - Step14: Remove the user from all groups in RM 6

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 19 - Step15: Get membership list of user in RM 6

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 20 - Step16: Get memberships_id

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 21 - Step17: Loop Over memberships_id

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 22 - Step18: Delete membership in project on RM 6

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 23 - Step19: Get user information in Gitlab

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 24 - Step20: Check if there is a record = true

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Showing the first 24 of 37 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Automated employee offboarding: lock Redmine & GitLab accounts using Odoo 18
Complexity	advanced
Nodes	37
Categories	HR
Author	BHSoft
Published	19 Dec 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/11941/11941.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows

Frequently asked questions

What does Automated employee offboarding: lock Redmine & GitLab accounts using Odoo 18 do?

Who is This For? IT Ops, HR, and Security teams automating employee offboarding. Zero manual work: Disable access to Redmine, GitLab, and more right after their last day. Boost security, cut ris...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR use case.

BHSoft

5 workflows

Nodes

n8n-nodes-base.noop n8n-nodes-base.code n8n-nodes-base.set n8n-nodes-base.if n8n-nodes-base.stickynote n8n-nodes-base.scheduletrigger n8n-nodes-base.splitinbatches n8n-nodes-base.httprequest

Complexity

advanced

Published 19 Dec 2025

Likes 0

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Install path: /data/workflows/11941/11941.json

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Automated employee offboarding: lock Redmine & GitLab accounts using Odoo 18

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

📌 Who is This For?

📌 The Problem It Solves

📌 What It Does

📌 Quick setup

📌 Customize It

📌 Results

📌 Workflow in Action

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - END

Block 2 - Step2: Handle get today

Block 3 - Step3: Set Variables

Block 4 - Step5: If total_count is not equal to 0 = true

Block 5 - Step6: Check if there is a valid record.

Block 6 - Step7: If hasRecords is empty==> true

Block 7 - Sticky Note

Block 8 - Step1: Schedule Trigger

Block 9 - Sticky Note1

Block 10 - Step8: Loop Over Items

Block 11 - Sticky Note3

Block 12 - Sticky Note4

Block 13 - Sticky Note5

Block 14 - END1

Block 15 - Step11: Get user info in RM6

Block 16 - Step12: Check if there is a record or not?

Block 17 - Step13: Update the user's status to "locked" on RM6

Block 18 - Step14: Remove the user from all groups in RM 6

Block 19 - Step15: Get membership list of user in RM 6

Block 20 - Step16: Get memberships_id

Block 21 - Step17: Loop Over memberships_id

Block 22 - Step18: Delete membership in project on RM 6

Block 23 - Step19: Get user information in Gitlab

Block 24 - Step20: Check if there is a record = true

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions