Automate CV screening with GPT-4o-mini: Gmail to Google Sheets HR evaluation system

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

AI Powered HR Workflow: CV Analysis and Evaluation from Gmail to Sheets Who is this for? This workflow is des...

Best for

HR automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.gmailtrigger, @n8n/n8n-nodes-langchain.textclassifier, @n8n/n8n-nodes-langchain.lmchatopenai, n8n-nodes-base.noop, n8n-nodes-base.extractfromfile, n8n-nodes-base.googledrive, n8n-nodes-base.googlesheets

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Dr. Firas.

Original n8n.io source

1.1 Workflow description

Title: Automate CV screening with GPT-4o-mini: Gmail to Google Sheets HR evaluation system
Workflow name: Automate CV screening with GPT-4o-mini: Gmail to Google Sheets HR evaluation system

AI-Powered HR Workflow: CV Analysis and Evaluation from Gmail to Sheets

Who is this for?

This workflow is designed for HR professionals, recruiters, startup founders, and operations teams who receive candidate resumes by email and want to automate the evaluation process using AI.

It's ideal for teams that receive high volumes of applications and want to streamline screening without sacrificing quality.

What problem is this workflow solving?

Manually reviewing every resume is time-consuming, inconsistent, and often inefficient. This workflow automates the initial screening process by:

Extracting resume data directly from incoming emails
Analyzing resumes using GPT-4 to evaluate candidate fit
Saving scores and notes in Google Sheets for easy filtering

It helps teams qualify candidates faster while staying organized.

What this workflow does

Detects when a new email with a CV is received (Gmail)
Filters out non-relevant messages using an AI classifier
Extracts the resume text (PDF parsing)
Uploads the original file to Google Drive
Retrieves job offer details from a connected Google Sheet
Uses GPT-4 to evaluate the candidate’s fit for the job
Parses the AI output to extract the candidate's score
Logs the results into a central Google Sheet
Sends a confirmation email to the applicant

Setup

Install n8n self-hosted
Add your OpenAI API Key in the AI nodes
Enable the following APIs in your Google Cloud Console:
- Gmail API
- Google Drive API
- Google Sheets API
Create OAuth credentials and connect them in n8n
Configure your Gmail trigger to watch the inbox receiving CVs
Create a Google Sheet with columns like: Candidate, Score, Job, Status, etc.

How to customize this workflow to your needs

Adjust the AI scoring prompt to match your company’s hiring criteria
Add new columns to the Google Sheet for additional metadata
Include Slack or email notifications for each qualified candidate
Add multiple job profiles and route candidates accordingly
Add a Telegram or WhatsApp step to notify HR in real time

📄 Documentation: Notion Guide

Need help customizing?

Contact me for consulting and support : Linkedin / Youtube

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Gmail: Watch for new CV

Type / Role: n8n-nodes-base.gmailTrigger - gmailTrigger
Config choices: Version 1.2

Block 6 - Classify Email Type

Type / Role: @n8n/n8n-nodes-langchain.textClassifier - textClassifier
Config choices: Version 1

Block 7 - OpenAI Model – Email Classifier

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
Config choices: Version 1.2

Block 8 - Skip (If not a job application)

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 9 - Extract Resume Text (PDF)

Type / Role: n8n-nodes-base.extractFromFile - extractFromFile
Config choices: Version 1

Block 10 - Save Resume to Google Drive

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 11 - Retrieve Job Offer Details (Google Sheets)

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 12 - AI Agent: Score Resume

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 1.8

Block 13 - OpenAI Model – Resume Scoring

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
Config choices: Version 1.2

Block 14 - Send Confirmation Email

Type / Role: n8n-nodes-base.gmailTool - gmailTool
Config choices: Version 2.1

Block 15 - Parse Resume Evaluation Result

Type / Role: @n8n/n8n-nodes-langchain.outputParserStructured - outputParserStructured
Config choices: Version 1.2

Block 16 - Save Score to Google Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

Block 17 - Switch

Type / Role: n8n-nodes-base.switch - switch
Config choices: Version 3.2

Block 18 - Save CV to Google Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.5

3. Summary Table

Workflow	Automate CV screening with GPT-4o-mini: Gmail to Google Sheets HR evaluation system
Complexity	advanced
Nodes	18
Categories	HR, AI Summarization
Author	Dr. Firas
Published	20 Jul 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/6207/6207.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows AI Summarization workflows

Frequently asked questions

What does Automate CV screening with GPT-4o-mini: Gmail to Google Sheets HR evaluation system do?

AI Powered HR Workflow: CV Analysis and Evaluation from Gmail to Sheets Who is this for? This workflow is des...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR, AI Summarization use case.

Dr. Firas

51 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.gmailtrigger @n8n/n8n-nodes-langchain.textclassifier @n8n/n8n-nodes-langchain.lmchatopenai n8n-nodes-base.noop n8n-nodes-base.extractfromfile n8n-nodes-base.googledrive n8n-nodes-base.googlesheets

Complexity

advanced

Published 20 Jul 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/6207/6207.json

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Automate CV screening with GPT-4o-mini: Gmail to Google Sheets HR evaluation system

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

AI-Powered HR Workflow: CV Analysis and Evaluation from Gmail to Sheets

Who is this for?

What problem is this workflow solving?

What this workflow does

Setup

How to customize this workflow to your needs

Need help customizing?

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Sticky Note1

Block 3 - Sticky Note2

Block 4 - Sticky Note3

Block 5 - Gmail: Watch for new CV

Block 6 - Classify Email Type

Block 7 - OpenAI Model – Email Classifier

Block 8 - Skip (If not a job application)

Block 9 - Extract Resume Text (PDF)

Block 10 - Save Resume to Google Drive

Block 11 - Retrieve Job Offer Details (Google Sheets)

Block 12 - AI Agent: Score Resume

Block 13 - OpenAI Model – Resume Scoring

Block 14 - Send Confirmation Email

Block 15 - Parse Resume Evaluation Result

Block 16 - Save Score to Google Sheets

Block 17 - Switch

Block 18 - Save CV to Google Sheets

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions