Sync lead replies from Google Sheets to GHL CRM & create ClickUp follow-up tasks

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Description Keep your CRM and task system perfectly in sync — automatically. This workflow monitors a Google Sheet for lead reply updates, instantly updates the corresponding contact in GoHighLevel...

Best for

Lead Nurturing automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.googlesheetstrigger, n8n-nodes-base.if, n8n-nodes-base.highlevel, n8n-nodes-base.set, n8n-nodes-base.clickup, n8n-nodes-base.merge, n8n-nodes-base.googlesheets

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Rahul Joshi.

Original n8n.io source

1.1 Workflow description

Title: Sync lead replies from Google Sheets to GHL CRM & create ClickUp follow-up tasks
Workflow name: Sync lead replies from Google Sheets to GHL CRM & create ClickUp follow-up tasks

Description

Keep your CRM and task system perfectly in sync — automatically. This workflow monitors a Google Sheet for lead reply updates, instantly updates the corresponding contact in GoHighLevel (GHL), and creates a ClickUp follow-up task when a response is detected. It ensures your sales team never misses a warm lead and every reply is logged, tracked, and acted upon. ⚡

What This Template Does

Watches a Google Sheet for reply status changes (“Yes” in the Replied column). 📄
Filters only rows where a lead has replied. 🔍
Updates the corresponding contact record in GoHighLevel (GHL). 🔗
Automatically creates a follow-up task in ClickUp with lead details. 🗂️
Merges updates from both GHL and ClickUp into a single result. 🔄
Logs sync status and timestamps in a tracking sheet (Sheet2) for auditing. 📋

Key Benefits

Instant sync: Update GHL and ClickUp the moment a lead replies. ⚙️
Zero manual work: Automated updates and follow-up task creation. 🚫
Full traceability: Audit trail stored in a second Google Sheet. ✅
Increased sales responsiveness: Teams act immediately on new replies. 💬
Multi-app harmony: Connects Google Sheets, GHL, and ClickUp seamlessly. 🌐

Features

Google Sheets trigger runs every minute to check for changes. ⏱️
Conditional logic (If node) processes only “Replied = Yes” leads. ✅
GHL contact update node for CRM synchronization. 💼
ClickUp task creation node with customizable priority and naming. 📝
Merge node to unify both paths before final sheet update. 🔀
Timestamp and action tracking for audit clarity. 📊
Visual sticky notes explaining each stage. 🧩

Requirements

n8n instance (cloud or self-hosted). 🧰
Google Sheet with headers: Name, GHL_ID, Replied, Email. 📑
Connected credentials for:
Google Sheets API (Trigger + Update access)
GoHighLevel OAuth2 API
ClickUp API
Separate “log” sheet (Sheet2) for sync tracking. 📄

Target Audience

Sales teams using GoHighLevel for CRM and ClickUp for task management. 🎯
Agencies managing multiple client pipelines. 🤝
Business development reps who track lead replies manually. 📞
Founders automating lead follow-up and CRM hygiene. 🚀

Step-by-Step Setup Instructions (Concise)

Prepare a Google Sheet with columns: Name, GHL_ID, Email, Replied. 📋
Add a second sheet (“Sheet2”) for tracking updates. 📊
Connect credentials for Google Sheets, GoHighLevel, and ClickUp in n8n. 🔐
Import and open this workflow.
Update GHL contact field mappings if your CRM structure differs. ⚙️
Adjust ClickUp team, space, and list IDs to match your setup. 📂
Execute manually once for testing, then enable it to run every minute. ▶️

Security Best Practices

Share your Google Sheet only with the n8n Google account (Editor). 🔒
Keep API credentials securely stored in n8n’s credential manager. 🛡️
Log timestamps for traceability and rollback. ⏳
Periodically archive older sync logs to keep the sheet lightweight. 🧹

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Monitor Reply Status Changes

Type / Role: n8n-nodes-base.googleSheetsTrigger - googleSheetsTrigger
Config choices: Version 1

Block 3 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Filter: Only Process Replies

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 5 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Update GHL Contact Status

Type / Role: n8n-nodes-base.highLevel - highLevel
Config choices: Version 2

Block 8 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Set GHL Success Status

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 10 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 11 - Create Follow-Up Task

Type / Role: n8n-nodes-base.clickUp - clickUp
Config choices: Version 1

Block 12 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Set ClickUp Success Status

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 14 - Sticky Note7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 15 - Merge Both Paths

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 3.2

Block 16 - Sticky Note8

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 17 - Update Sheet - Log Sync Status

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 3

Block 18 - Sticky Note9

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Sync lead replies from Google Sheets to GHL CRM & create ClickUp follow-up tasks
Complexity	advanced
Nodes	18
Categories	Lead Nurturing
Author	Rahul Joshi
Published	09 Oct 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/9411/9411.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Lead Nurturing workflows

Frequently asked questions

What does Sync lead replies from Google Sheets to GHL CRM & create ClickUp follow-up tasks do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Nurturing use case.

Rahul Joshi

269 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.googlesheetstrigger n8n-nodes-base.if n8n-nodes-base.highlevel n8n-nodes-base.set n8n-nodes-base.clickup n8n-nodes-base.merge n8n-nodes-base.googlesheets

Complexity

advanced

Published 09 Oct 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/9411/9411.json

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Sync lead replies from Google Sheets to GHL CRM & create ClickUp follow-up tasks

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Description

What This Template Does

Key Benefits

Features

Requirements

Target Audience

Step-by-Step Setup Instructions (Concise)

Security Best Practices

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Monitor Reply Status Changes

Block 3 - Sticky Note1

Block 4 - Filter: Only Process Replies

Block 5 - Sticky Note2

Block 6 - Sticky Note3

Block 7 - Update GHL Contact Status

Block 8 - Sticky Note4

Block 9 - Set GHL Success Status

Block 10 - Sticky Note5

Block 11 - Create Follow-Up Task

Block 12 - Sticky Note6

Block 13 - Set ClickUp Success Status

Block 14 - Sticky Note7

Block 15 - Merge Both Paths

Block 16 - Sticky Note8

Block 17 - Update Sheet - Log Sync Status

Block 18 - Sticky Note9

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions