Suggest meeting slots using AI

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

The purpose of this n8n workflow is to automate the process of identifying incoming Gmail emails that are requesting an appointment, evaluating their content, checking calendar availability, and th...

Best for

Support Chatbot automation workflows
AI Chatbot automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, @n8n/n8n-nodes-langchain.lmchatopenai, n8n-nodes-base.gmail, n8n-nodes-base.gmailtrigger, @n8n/n8n-nodes-langchain.textclassifier, @n8n/n8n-nodes-langchain.agent, n8n-nodes-base.googlecalendartool

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by n8n Team.

Original n8n.io source

1.1 Workflow description

Title: Suggest meeting slots using AI
Workflow name: Suggest meeting slots using AI

Note that to use this template, you need to be on n8n version 1.19.4 or later.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - OpenAI Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
Config choices: Version 1.2

Block 4 - OpenAI Chat Model1

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
Config choices: Version 1.2

Block 5 - Send reply

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 6 - Gmail Trigger

Type / Role: n8n-nodes-base.gmailTrigger - gmailTrigger
Config choices: Version 1.2

Block 7 - Classify appointment

Type / Role: @n8n/n8n-nodes-langchain.textClassifier - textClassifier
Config choices: Version 1

Block 8 - Agent

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 1.8

Block 9 - Google Calendar

Type / Role: n8n-nodes-base.googleCalendarTool - googleCalendarTool
Config choices: Version 1.3

Block 10 - Mark as read

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

3. Summary Table

Workflow	Suggest meeting slots using AI
Complexity	intermediate
Nodes	10
Categories	Support Chatbot, AI Chatbot
Author	n8n Team
Published	03 Oct 2023

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/1953/1953.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Support Chatbot workflows AI Chatbot workflows

Frequently asked questions

What does Suggest meeting slots using AI do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Support Chatbot, AI Chatbot use case.

n8n Team

90 workflows

Nodes

n8n-nodes-base.stickynote @n8n/n8n-nodes-langchain.lmchatopenai n8n-nodes-base.gmail n8n-nodes-base.gmailtrigger @n8n/n8n-nodes-langchain.textclassifier @n8n/n8n-nodes-langchain.agent n8n-nodes-base.googlecalendartool

Complexity

intermediate

Published 03 Oct 2023

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/1953/1953.json

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Suggest meeting slots using AI

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Sticky Note1

Block 3 - OpenAI Chat Model

Block 4 - OpenAI Chat Model1

Block 5 - Send reply

Block 6 - Gmail Trigger

Block 7 - Classify appointment

Block 8 - Agent

Block 9 - Google Calendar

Block 10 - Mark as read

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions