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Send outreach/cold email using Gmail to new HubSpot contacts

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Use case This workflow uses Gmail to send outreach emails to new Hubspot contacts that have yet to be contacted (usually unknown contacts), and records the outreach in Hubspot. Setup 1. [Setup HubS...

Best for

  • Lead Nurturing automation workflows
  • intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.gmail, n8n-nodes-base.hubspot, n8n-nodes-base.scheduletrigger, n8n-nodes-base.stickynote, n8n-nodes-base.set

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Mutasem.

Original n8n.io source

1.1 Workflow description

Title
Send outreach/cold email using Gmail to new HubSpot contacts
Workflow name
Send outreach/cold email using Gmail to new HubSpot contacts

Use case

This workflow uses Gmail to send outreach emails to new Hubspot contacts that have yet to be contacted (usually unknown contacts), and records the outreach in Hubspot.

Setup

  1. Setup HubSpot Oauth2 creds (Be careful with scopes. They have to be exact, not less or more. Yes, it's not simple, but it's well documented in the n8n docs. Be smarter than me, read the docs)
  2. Setup Gmail creds.
  3. Change the from email and from name in the Record outreach in HubSpot node

How to adjust this template to your needs

  • Change the email message in the Set keys node
  • Think about your criteria to reach out to new contacts. Here we simply filter for only contacts with unknown dates.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Send outreach email

Type / Role
n8n-nodes-base.gmail - gmail
Config choices
Version 2.1

Block 2 - Get uncontacted HubSpot contacts

Type / Role
n8n-nodes-base.hubspot - hubspot
Config choices
Version 2

Block 3 - Every day at 9 am

Type / Role
n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices
Version 1.1

Block 4 - Sticky Note2

Type / Role
n8n-nodes-base.stickyNote - stickyNote
Config choices
Version 1

Block 5 - Sticky Note

Type / Role
n8n-nodes-base.stickyNote - stickyNote
Config choices
Version 1

Block 6 - Set keys

Type / Role
n8n-nodes-base.set - set
Config choices
Version 3.3

Block 7 - Sticky Note1

Type / Role
n8n-nodes-base.stickyNote - stickyNote
Config choices
Version 1

Block 8 - Record engagement in HubSpot

Type / Role
n8n-nodes-base.hubspot - hubspot
Config choices
Version 2

3. Summary Table

Workflow Send outreach/cold email using Gmail to new HubSpot contacts
Complexity intermediate
Nodes 8
Categories Lead Nurturing
Author Mutasem
Published 21 Feb 2024

4. Reproducing the Workflow from Scratch

  1. 1. Download the workflow JSON

    Use the JSON export at /data/workflows/2112/2112.json as the source template for this automation.

  2. 2. Import the template into n8n

    Open n8n, import the downloaded JSON, and review each node before activating the workflow.

  3. 3. Configure credentials and variables

    Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.

  4. 4. Test with sample data

    Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.

  5. 5. Activate and monitor

    Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Lead Nurturing workflows

Frequently asked questions

What does Send outreach/cold email using Gmail to new HubSpot contacts do?

Use case This workflow uses Gmail to send outreach emails to new Hubspot contacts that have yet to be contacted (usually unknown contacts), and records the outreach in Hubspot. Setup 1. [Setup HubS...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Nurturing use case.