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Manage Patreon and Ko-fi leads with Gmail, OpenAI and Google Sheets

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Manage Patreon and Ko-fi leads with Gmail, OpenAI and Google Sheets preview
Open on n8n.io

1. Workflow Overview

Who is this for? This is for creators who run Patreon and/or Kofi pages, support donations and want to automate their communication process. About This system is listening for webhooks from patreon...

Best for

  • Lead Generation automation workflows
  • AI Summarization automation workflows
  • advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.webhook, n8n-nodes-base.switch, n8n-nodes-base.set, n8n-nodes-base.code, n8n-nodes-base.if, n8n-nodes-base.gmail, n8n-nodes-base.merge, n8n-nodes-base.googlesheets

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Max Savenko.

Original n8n.io source

1.1 Workflow description

Title
Manage Patreon and Ko-fi leads with Gmail, OpenAI and Google Sheets
Workflow name
Manage Patreon and Ko-fi leads with Gmail, OpenAI and Google Sheets

Who is this for?

This is for creators who run Patreon and/or Kofi pages, support donations and want to automate their communication process.

About

This system is listening for webhooks from patreon and kofi. Once received, it detects the service by looking at headers.

For Kofi it parses and validates the payload to make sure it's not fake. Once validated, it checks whether the person is on your newsletter lead list. If not, it adds person to your newsletter list. Then it checks the status of the payload, either it's a donation, subscription or shop purchase.

For Patreon it checks whether the person is on your newsletter lead list and adds him if not. Then it checks the payload type using AI and returns a status, e.g. new patron, cancelled subscription etc.

Customization

For Kofi you can customize emails that you'll be sending to members. For shop orders you can add invoice generation, supplier file generation, connect with your stock etc. For Patreon you can customize emails you'll send to followers and patrons. For both you can enable a crm where you'll track how much each person paid you so you know whether somebody upgrades or downgrades their subscription based on CRM data.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Webhook

Type / Role
n8n-nodes-base.webhook - webhook
Config choices
Version 2.1

Block 2 - Switch

Type / Role
n8n-nodes-base.switch - switch
Config choices
Version 3.4

Block 3 - Set Token

Type / Role
n8n-nodes-base.set - set
Config choices
Version 3.4

Block 4 - Parse Kofi Payload

Type / Role
n8n-nodes-base.code - code
Config choices
Version 2

Block 5 - Switch1

Type / Role
n8n-nodes-base.switch - switch
Config choices
Version 3.4

Block 6 - Token Validation

Type / Role
n8n-nodes-base.if - if
Config choices
Version 2.3

Block 7 - Fake Payload Alert

Type / Role
n8n-nodes-base.gmail - gmail
Config choices
Version 2.2

Block 8 - Thank you Letter

Type / Role
n8n-nodes-base.gmail - gmail
Config choices
Version 2.2

Block 9 - Thank you Letter1

Type / Role
n8n-nodes-base.gmail - gmail
Config choices
Version 2.2

Block 10 - Thank you Letter2

Type / Role
n8n-nodes-base.gmail - gmail
Config choices
Version 2.2

Block 11 - Merge1

Type / Role
n8n-nodes-base.merge - merge
Config choices
Version 3.2

Block 12 - Get Newsletter Subs1

Type / Role
n8n-nodes-base.googleSheets - googleSheets
Config choices
Version 4.7

Block 13 - Person Exists on the List?1

Type / Role
n8n-nodes-base.if - if
Config choices
Version 2.3

Block 14 - Add New Sub to Newsletter1

Type / Role
n8n-nodes-base.googleSheets - googleSheets
Config choices
Version 4.7

Block 15 - Switch2

Type / Role
n8n-nodes-base.switch - switch
Config choices
Version 3.4

Block 16 - Message a model

Type / Role
@n8n/n8n-nodes-langchain.openAi - openAi
Config choices
Version 2.1

Block 17 - Merge

Type / Role
n8n-nodes-base.merge - merge
Config choices
Version 3.2

Block 18 - Get Newsletter Subs

Type / Role
n8n-nodes-base.googleSheets - googleSheets
Config choices
Version 4.7

Block 19 - Person Exists on the List?

Type / Role
n8n-nodes-base.if - if
Config choices
Version 2.3

Block 20 - Add New Sub to Newsletter

Type / Role
n8n-nodes-base.googleSheets - googleSheets
Config choices
Version 4.7

Block 21 - Send a message

Type / Role
n8n-nodes-base.gmail - gmail
Config choices
Version 2.2

Block 22 - Send a message1

Type / Role
n8n-nodes-base.gmail - gmail
Config choices
Version 2.2

Block 23 - Send a message2

Type / Role
n8n-nodes-base.gmail - gmail
Config choices
Version 2.2

Block 24 - Send a message3

Type / Role
n8n-nodes-base.gmail - gmail
Config choices
Version 2.2

Showing the first 24 of 35 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow Manage Patreon and Ko-fi leads with Gmail, OpenAI and Google Sheets
Complexity advanced
Nodes 35
Categories Lead Generation, AI Summarization
Author Max Savenko
Published 12 Jan 2026

4. Reproducing the Workflow from Scratch

  1. 1. Download the workflow JSON

    Use the JSON export at /data/workflows/12665/12665.json as the source template for this automation.

  2. 2. Import the template into n8n

    Open n8n, import the downloaded JSON, and review each node before activating the workflow.

  3. 3. Configure credentials and variables

    Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.

  4. 4. Test with sample data

    Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.

  5. 5. Activate and monitor

    Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Frequently asked questions

What does Manage Patreon and Ko-fi leads with Gmail, OpenAI and Google Sheets do?

Who is this for? This is for creators who run Patreon and/or Kofi pages, support donations and want to automate their communication process. About This system is listening for webhooks from patreon...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Generation, AI Summarization use case.