Block 1 - When clicking ‘Execute workflow’
- Type / Role
- n8n-nodes-base.manualTrigger - manualTrigger
- Config choices
- Version 1
Instant lead notifications with Gmail/SMTP for teams & auto-responses
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Important notice
This workflow is provided as-is. Please review and test before using in production.
1. Workflow Overview
Never miss a new lead again — get instant email alerts and stay ahead of every opportunity! This workflow automatically notifies your team the moment a new lead is crea...
Best for
- Lead Nurturing automation workflows
- advanced n8n builders looking for reusable templates
Tools used
n8n-nodes-base.manualtrigger, n8n-nodes-base.gmail, n8n-nodes-base.webhook, n8n-nodes-base.code, n8n-nodes-base.stickynote, n8n-nodes-base.set, n8n-nodes-base.emailsend, n8n-nodes-base.html
Source and attribution
This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by V3 Code Studio.
Original n8n.io source1.1 Workflow description
- Title
- Instant lead notifications with Gmail/SMTP for teams & auto-responses
- Workflow name
- Instant lead notifications with Gmail/SMTP for teams & auto-responses
🚀 Never miss a new lead again — get instant email alerts and stay ahead of every opportunity!
This workflow automatically notifies your team the moment a new lead is created in your CRM or form submission. It keeps your sales, marketing, and support teams aligned — so no lead goes unnoticed, and every customer feels heard right away.
✨ How it works
- ✅ Capture: A webhook receives new lead data from your CRM or online form.
- 🧩 Clean: The workflow filters and formats the data for clear presentation.
- 💌 Compose: Generates a beautiful HTML email with your branding and lead details.
- 📨 Send: Instantly emails your team or the lead using Gmail or SMTP.
- ⚡ React Fast: Your team gets notified in seconds — no manual checks needed!
⚙️ Set up steps
- 🔗 Add a POST webhook in your CRM or app that points to your n8n webhook URL.
- 🏢 Update your company info (logo, name, website) in the configuration node.
- 📧 Connect Gmail OAuth2 or your SMTP credentials to send branded emails instantly.
Compatible with Odoo, HubSpot, Zoho CRM, Salesforce, Pipedrive, Typeform, and any system that supports outgoing webhooks.
1.2 Logical Blocks
This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.
2. Block-by-Block Analysis
Block 2 - Send a message
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 3 - Webhook1
- Type / Role
- n8n-nodes-base.webhook - webhook
- Config choices
- Version 2.1
Block 4 - Code
- Type / Role
- n8n-nodes-base.code - code
- Config choices
- Version 2
Block 5 - Sticky Note1
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 6 - Overview Note16
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 7 - Overview Note1
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 8 - Overview Note17
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 9 - Overview Note18
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 10 - Overview Note19
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 11 - Configured email1
- Type / Role
- n8n-nodes-base.set - set
- Config choices
- Version 3.4
Block 12 - Overview Note20
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 13 - JsonData1
- Type / Role
- n8n-nodes-base.code - code
- Config choices
- Version 2
Block 14 - Send email1
- Type / Role
- n8n-nodes-base.emailSend - emailSend
- Config choices
- Version 2.1
Block 15 - Overview Note21
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 16 - Overview Note22
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 17 - Send email client
- Type / Role
- n8n-nodes-base.emailSend - emailSend
- Config choices
- Version 2.1
Block 18 - Client HTML Template
- Type / Role
- n8n-nodes-base.html - html
- Config choices
- Version 1.2
Block 19 - Internal Team HTML Template
- Type / Role
- n8n-nodes-base.html - html
- Config choices
- Version 1.2
Block 20 - Company Data Config
- Type / Role
- n8n-nodes-base.set - set
- Config choices
- Version 3.4
Block 21 - Overview Note23
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 22 - Send a message1
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 23 - Send Email From Gmail / SMPT
- Type / Role
- n8n-nodes-base.set - set
- Config choices
- Version 3.4
Block 24 - Overview Note24
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Showing the first 24 of 26 workflow blocks. Download the JSON for the full node graph.
3. Summary Table
| Workflow | Instant lead notifications with Gmail/SMTP for teams & auto-responses |
|---|---|
| Complexity | advanced |
| Nodes | 26 |
| Categories | Lead Nurturing |
| Author | V3 Code Studio |
| Published | 08 Nov 2025 |
4. Reproducing the Workflow from Scratch
-
1. Download the workflow JSON
Use the JSON export at /data/workflows/10634/10634.json as the source template for this automation.
-
2. Import the template into n8n
Open n8n, import the downloaded JSON, and review each node before activating the workflow.
-
3. Configure credentials and variables
Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
-
4. Test with sample data
Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
-
5. Activate and monitor
Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.
5. General Notes & Resources
Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.
Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.
Frequently asked questions
What does Instant lead notifications with Gmail/SMTP for teams & auto-responses do?
Never miss a new lead again — get instant email alerts and stay ahead of every opportunity! This workflow automatically notifies your team the moment a new lead is crea...
What do I need before importing this workflow?
Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.
Can I customize this workflow?
Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Nurturing use case.