Block 1 - Mark read and archive email
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Gmail attachment manager with Google Drive upload and smart filtering
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Important notice
This workflow is provided as-is. Please review and test before using in production.
1. Workflow Overview
This n8n template allows you to automatically upload all attached files from incoming emails to Google Drive with optional filters on sender, receiver and file types This template is built to be cu...
Best for
- File Management automation workflows
- advanced n8n builders looking for reusable templates
Tools used
n8n-nodes-base.gmail, n8n-nodes-base.stickynote, n8n-nodes-base.slack, n8n-nodes-base.gmailtrigger, n8n-nodes-base.filter, n8n-nodes-base.switch, n8n-nodes-base.compression, n8n-nodes-base.httprequest
Source and attribution
This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Ossian Madisson.
Original n8n.io source1.1 Workflow description
- Title
- Gmail attachment manager with Google Drive upload and smart filtering
- Workflow name
- Gmail attachment manager with Google Drive upload and smart filtering
This n8n template allows you to automatically upload all attached files from incoming emails to Google Drive with optional filters on sender, receiver and file types
This template is built to be customized for your specific needs. This template has the core logic and n8n node specific references sorted to work with dynamic file names throughout the workflow.
Use cases
- Store invoices in Google Drive
- Save recurring reports in Google Drive
- Post recurring reports to another n8n workflow for further processing
- Archive files to Google Drive by email
- Save all files received by a client in a dedicated Google Drive folder
Good to know
- The workflow is designed to not use custom code, preferring built-in nodes in n8n
How it works
- Trigger on incoming emails with attachments
- (Optional) filter on sender/recipient
- Splits all attachments of the email into separate items
- (Optional) filter attachment based on file type
- (Optional) treat attachments with different file types through different paths
- Upload attachment to Google Drive
- Mark the email read and archive it after all attachments has been processed
- Notify in Slack how many attachments was processed in the execution
How to use
- Configure Google credentials (1,2,6)
- Configure Slack credentials (7)
- Configure or disable sender/receiver filter (3)
- Configure or disable file type filter (4)
- Configure or disable file type paths (5)
- Configure destination folder (6)
- Build on this to fit your use case
Note: there's a similar template with the same basics but with less ready-made modifications and no loop that allows us to archive the email and notify to Slack when done.
1.2 Logical Blocks
This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.
2. Block-by-Block Analysis
Block 2 - Sticky Note
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 3 - Send a message
- Type / Role
- n8n-nodes-base.slack - slack
- Config choices
- Version 2.3
Block 4 - Trigger on incoming email with attachment
- Type / Role
- n8n-nodes-base.gmailTrigger - gmailTrigger
- Config choices
- Version 1.3
Block 5 - Filter based on file type
- Type / Role
- n8n-nodes-base.filter - filter
- Config choices
- Version 2.2
Block 6 - Treat different file types different
- Type / Role
- n8n-nodes-base.switch - switch
- Config choices
- Version 3.3
Block 7 - Decompress zip
- Type / Role
- n8n-nodes-base.compression - compression
- Config choices
- Version 1.1
Block 8 - Post file to webhook
- Type / Role
- n8n-nodes-base.httpRequest - httpRequest
- Config choices
- Version 4.2
Block 9 - Loop attachments
- Type / Role
- n8n-nodes-base.splitInBatches - splitInBatches
- Config choices
- Version 3
Block 10 - Sticky Note1
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 11 - Sticky Note2
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 12 - Sticky Note3
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 13 - Sticky Note4
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 14 - Sticky Note5
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 15 - Sticky Note6
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 16 - Sticky Note7
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 17 - Sticky Note8
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 18 - Sticky Note9
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 19 - Upload file to Google Drive
- Type / Role
- n8n-nodes-base.googleDrive - googleDrive
- Config choices
- Version 3
Block 20 - Sticky Note10
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 21 - Filter based on sender or receiver
- Type / Role
- n8n-nodes-base.filter - filter
- Config choices
- Version 2.2
Block 22 - Split Out
- Type / Role
- n8n-nodes-base.splitOut - splitOut
- Config choices
- Version 1
3. Summary Table
| Workflow | Gmail attachment manager with Google Drive upload and smart filtering |
|---|---|
| Complexity | advanced |
| Nodes | 22 |
| Categories | File Management |
| Author | Ossian Madisson |
| Published | 30 Oct 2025 |
4. Reproducing the Workflow from Scratch
-
1. Download the workflow JSON
Use the JSON export at /data/workflows/10347/10347.json as the source template for this automation.
-
2. Import the template into n8n
Open n8n, import the downloaded JSON, and review each node before activating the workflow.
-
3. Configure credentials and variables
Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
-
4. Test with sample data
Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
-
5. Activate and monitor
Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.
5. General Notes & Resources
Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.
Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.
Frequently asked questions
What does Gmail attachment manager with Google Drive upload and smart filtering do?
This n8n template allows you to automatically upload all attached files from incoming emails to Google Drive with optional filters on sender, receiver and file types This template is built to be cu...
What do I need before importing this workflow?
Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.
Can I customize this workflow?
Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your File Management use case.