Generate daily Jira summaries & weekly reports with Azure OpenAI and Gmail

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Description Automates daily EOD summaries from Jira issues into an Excel sheet, then compiles a weekly summary using Azure OpenAI (GPT 4o mini) and delivers it to stakeholders via email. Gain consi...

Best for

Project Management automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

@n8n/n8n-nodes-langchain.lmchatazureopenai, @n8n/n8n-nodes-langchain.outputparserstructured, n8n-nodes-base.stickynote, n8n-nodes-base.jira, n8n-nodes-base.code, @n8n/n8n-nodes-langchain.agent, n8n-nodes-base.googlesheets, n8n-nodes-base.scheduletrigger

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Rahul Joshi.

Original n8n.io source

1.1 Workflow description

Title: Generate daily Jira summaries & weekly reports with Azure OpenAI and Gmail
Workflow name: Generate daily Jira summaries & weekly reports with Azure OpenAI and Gmail

Description

Automates daily EOD summaries from Jira issues into an Excel sheet, then compiles a weekly summary using Azure OpenAI (GPT-4o-mini) and delivers it to stakeholders via email. Gain consistent reporting, clear insights, and hands-free delivery. ✨📧

What This Template Does

Fetches Jira issues and extracts key fields. 🧩
Generates End‑of‑Day summaries and stores them in Excel daily. 📄
Aggregates the week’s EOD data from Excel. 📚
Creates a weekly summary using Azure OpenAI (GPT-4o-mini). 🤖
Delivers the weekly report to stakeholders via email. 📬

Key Benefits

Saves time with fully automated daily and weekly reporting. ⏱️
Ensures consistent, structured summaries every time. 📏
Improves clarity for stakeholders with readable insights. 🪄
Produces mobile-friendly email summaries for quick consumption. 📱
No-code customization inside n8n. 🛠

Features

Jira issue ingestion and transformation.
Daily EOD summary generation and Excel storage.
Weekly AI summarization with Azure OpenAI (GPT-4o-mini).
Styled HTML email output to stakeholders.
Scheduling for hands-free execution.

Requirements

An n8n instance (cloud or self-hosted).
Jira access to read issues.
Azure OpenAI (GPT-4o-mini) for weekly AI summarization.
Email service (Gmail/SMTP) configured in n8n credentials.
Excel/Sheet storage set up to append and read daily EOD entries.

Target Audience

Engineering and product teams needing routine summaries.
Project managers tracking daily progress.
Operations teams consolidating weekly reporting.
Stakeholders who prefer clean email digests.

Step-by-Step Setup Instructions

Jira: Connect your Jira credentials and confirm issue read access.
Azure OpenAI: Deploy GPT-4o-mini and add Azure OpenAI credentials in n8n.
Gmail/SMTP: Connect your email account in n8n Credentials and authorize sending.
Excel/Sheet: Configure the sheet used to store daily EOD summaries.
Import the workflow, assign credentials to nodes, replace placeholders, then run and schedule.

Security Best Practices

Use scoped API tokens for Jira with read-only permissions. 🔐
Store Azure OpenAI and email credentials in n8n’s encrypted credentials manager. 🧯
Limit email recipients to approved stakeholder lists. 🚦
Review logs regularly and rotate credentials on a schedule. ♻

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Azure OpenAI Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatAzureOpenAi - lmChatAzureOpenAi
Config choices: Version 1

Block 2 - Azure OpenAI Chat Model1

Type / Role: @n8n/n8n-nodes-langchain.lmChatAzureOpenAi - lmChatAzureOpenAi
Config choices: Version 1

Block 3 - Structured Output Parser

Type / Role: @n8n/n8n-nodes-langchain.outputParserStructured - outputParserStructured
Config choices: Version 1.3

Block 4 - Structured Output Parser1

Type / Role: @n8n/n8n-nodes-langchain.outputParserStructured - outputParserStructured
Config choices: Version 1.3

Block 5 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Get ALL issues

Type / Role: n8n-nodes-base.jira - jira
Config choices: Version 1

Block 8 - Flatten Input

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 9 - Create Summary

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 2.2

Block 10 - Append Summary

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 11 - Daily Evening Trigger

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 12 - Friday Evening Trigger

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 13 - Get all stored data

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.7

Block 14 - Flatten the input

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 15 - Create Weekly Summary

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 2.2

Block 16 - Create Email

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 17 - Email to Stakeholders

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 18 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 19 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 20 - Sticky Note4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 21 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 22 - Sticky Note6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 23 - Sticky Note7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 24 - Sticky Note8

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Showing the first 24 of 26 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Generate daily Jira summaries & weekly reports with Azure OpenAI and Gmail
Complexity	advanced
Nodes	26
Categories	Project Management, AI Summarization
Author	Rahul Joshi
Published	15 Oct 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/9683/9683.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Project Management workflows AI Summarization workflows

Frequently asked questions

What does Generate daily Jira summaries & weekly reports with Azure OpenAI and Gmail do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Project Management, AI Summarization use case.

Rahul Joshi

269 workflows

Nodes

@n8n/n8n-nodes-langchain.lmchatazureopenai @n8n/n8n-nodes-langchain.outputparserstructured n8n-nodes-base.stickynote n8n-nodes-base.jira n8n-nodes-base.code @n8n/n8n-nodes-langchain.agent n8n-nodes-base.googlesheets n8n-nodes-base.scheduletrigger

Complexity

advanced

Published 15 Oct 2025

Likes 0

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Install path: /data/workflows/9683/9683.json

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Generate daily Jira summaries & weekly reports with Azure OpenAI and Gmail

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Description

What This Template Does

Key Benefits

Features

Requirements

Target Audience

Step-by-Step Setup Instructions

Security Best Practices

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Azure OpenAI Chat Model

Block 2 - Azure OpenAI Chat Model1

Block 3 - Structured Output Parser

Block 4 - Structured Output Parser1

Block 5 - Sticky Note

Block 6 - Sticky Note1

Block 7 - Get ALL issues

Block 8 - Flatten Input

Block 9 - Create Summary

Block 10 - Append Summary

Block 11 - Daily Evening Trigger

Block 12 - Friday Evening Trigger

Block 13 - Get all stored data

Block 14 - Flatten the input

Block 15 - Create Weekly Summary

Block 16 - Create Email

Block 17 - Email to Stakeholders

Block 18 - Sticky Note2

Block 19 - Sticky Note3

Block 20 - Sticky Note4

Block 21 - Sticky Note5

Block 22 - Sticky Note6

Block 23 - Sticky Note7

Block 24 - Sticky Note8

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions