{ "workflow": { "id": 9683, "name": "Generate daily Jira summaries & weekly reports with Azure OpenAI and Gmail", "views": 304, "recentViews": 0, "totalViews": 304, "createdAt": "2025-10-15T07:01:14.331Z", "description": "## Description \nAutomates daily EOD summaries from Jira issues into an Excel sheet, then compiles a weekly summary using Azure OpenAI (GPT-4o-mini) and delivers it to stakeholders via email. Gain consistent reporting, clear insights, and hands-free delivery. ✨📧\n\n## What This Template Does \n- Fetches Jira issues and extracts key fields. 🧩\n- Generates End‑of‑Day summaries and stores them in Excel daily. 📄\n- Aggregates the week’s EOD data from Excel. 📚\n- Creates a weekly summary using Azure OpenAI (GPT-4o-mini). 🤖\n- Delivers the weekly report to stakeholders via email. 📬\n\n## Key Benefits \n- Saves time with fully automated daily and weekly reporting. ⏱️\n- Ensures consistent, structured summaries every time. 📏\n- Improves clarity for stakeholders with readable insights. 🪄\n- Produces mobile-friendly email summaries for quick consumption. 📱\n- No-code customization inside n8n. 🛠\n\n## Features \n- Jira issue ingestion and transformation.\n- Daily EOD summary generation and Excel storage.\n- Weekly AI summarization with Azure OpenAI (GPT-4o-mini).\n- Styled HTML email output to stakeholders.\n- Scheduling for hands-free execution.\n\n## Requirements \n- An n8n instance (cloud or self-hosted).\n- Jira access to read issues.\n- Azure OpenAI (GPT-4o-mini) for weekly AI summarization.\n- Email service (Gmail/SMTP) configured in n8n credentials.\n- Excel/Sheet storage set up to append and read daily EOD entries.\n\n## Target Audience \n- Engineering and product teams needing routine summaries.\n- Project managers tracking daily progress.\n- Operations teams consolidating weekly reporting.\n- Stakeholders who prefer clean email digests.\n\n## Step-by-Step Setup Instructions \n- Jira: Connect your Jira credentials and confirm issue read access.\n- Azure OpenAI: Deploy GPT-4o-mini and add Azure OpenAI credentials in n8n.\n- Gmail/SMTP: Connect your email account in n8n Credentials and authorize sending.\n- Excel/Sheet: Configure the sheet used to store daily EOD summaries.\n- Import the workflow, assign credentials to nodes, replace placeholders, then run and schedule.\n\n## Security Best Practices \n- Use scoped API tokens for Jira with read-only permissions. 🔐\n- Store Azure OpenAI and email credentials in n8n’s encrypted credentials manager. 🧯\n- Limit email recipients to approved stakeholder lists. 🚦\n- Review logs regularly and rotate credentials on a schedule. ♻\n ", "workflow": { "id": "T20oXbS75AjzqlND", "meta": { "instanceId": "8443f10082278c46aa5cf3acf8ff0f70061a2c58bce76efac814b16290845177", "templateCredsSetupCompleted": true }, "name": "Generate EOD Jira Summaries & Weekly Report with Azure OpenAI (GPT-4o-mini) and Gmail", "tags": [], "nodes": [ { "id": "cf39d6c2-8075-48bd-90e2-f5aabe04235e", "name": "Azure OpenAI Chat Model", "type": "@n8n/n8n-nodes-langchain.lmChatAzureOpenAi", "position": [ 672, 640 ], "parameters": { "model": "gpt-4o-mini", "options": {} }, "credentials": { "azureOpenAiApi": { "id": "credential-id", "name": "azureOpenAiApi Credential" } }, "typeVersion": 1 }, { "id": "bb0d663a-30fd-40dc-affd-b7bedb5d08bf", "name": "Azure OpenAI Chat Model1", "type": "@n8n/n8n-nodes-langchain.lmChatAzureOpenAi", "position": [ 608, 1600 ], "parameters": { "model": "gpt-4o-mini", "options": {} }, "credentials": { "azureOpenAiApi": { "id": "credential-id", "name": "azureOpenAiApi Credential" } }, "typeVersion": 1 }, { "id": "654069da-1c35-4475-8a67-1771a9301892", "name": "Structured Output Parser", "type": "@n8n/n8n-nodes-langchain.outputParserStructured", "position": [ 736, 1600 ], "parameters": { "jsonSchemaExample": "{\n \"output\": \"1) **Weekly Overview** \\nThis week (Oct 13–17, 2025) saw a **total of 5 items completed**, though a significant **backlog of 32 items remains**, indicating an area for improvement in throughput.\\n\\n2) **Weekly Key Metrics** \\n- **Total items processed (Mon–Fri):** 50 \\n- **Completed (statusCategory: Done or resolution present):** 5 \\n- **In Progress (status.name: In Progress):** 5 \\n- **Backlog/To Do (statusCategory.key: new or status.name: Backlog/To Do):** 32 \\n- **Bugs vs Tasks (issuetype.name counts):** Bugs: 15, Tasks: 15 \\n- **Top assignees (by count, up to 3):** Jyothi Swarup: 50 \\n- **Priority distribution (by priority.name):** Medium: 50 \\n\\n3) **Day-by-Day Highlights** \\n- **Monday:** \\n - Completed 1 task (SCRUM-1: Fix login API timeout) \\n - 5 items in progress (SCRUM-5, SCRUM-2, SCRUM-4, SCRUM-6) \\n- **Tuesday:** \\n - No changes in item status, remained in backlog \\n- **Wednesday:** \\n - No changes, all items unchanged \\n- **Thursday:** \\n - SCRUM-3 and SCRUM-4 remain in the backlog, no new progress \\n- **Friday:** \\n - Status unchanged for remaining items \\n - Continued backlog accumulation \\n\\n4) **Progress & Trends** \\n- Backlog continues to grow with no items moved to completion since Monday. \\n- Completion rate stabilizing at around **1 item/day only.** \\n- Backlog items remain unchanged for most of the week. \\n- All assignee workload appears **highly concentrated**, indicating possible risk. \\n\\n5) **Blockers & Risks (Week)** \\n- **Significant backlog:** Many items (SCRUM-2, SCRUM-3, SCRUM-4, SCRUM-6) remain stagnant. \\n- No visible resolution timelines for in-progress items (particularly SCRUM-5) may lead to increasing risk of missed deadlines. \\n\\n6) **Recommendations (Next Week)** \\n- Prioritize backlog resolution by assigning estimates and deadlines for stalled items. \\n- Focus and urgency required for SCRUM-5 to ensure progress with a clear resolution timeline. \\n- Consider redistributing tasks or adding resources to handle workload effectively. \\n- Schedule daily stand-ups to track progress on backlog items and identify blockers. \\n- Reassess team capacity to meet outstanding sprint deadlines and customer expectations. \\n\\n7) **Completed Work (Week)** \\n- SCRUM-1: Fix login API timeout; resolved on 2025-10-13 \\n\\n8) **Data Snapshot (Appendix)** \\n- { \\\"issuekey\\\": \\\"SCRUM-1\\\", \\\"summary\\\": \\\"Fix login API timeout\\\", \\\"status.name\\\": \\\"Done\\\", \\\"statusCategory.name\\\": \\\"Done\\\", \\\"resolution.name\\\": \\\"Done\\\", \\\"assignee.displayName\\\": \\\"Jyothi Swarup\\\", \\\"priority.name\\\": \\\"Medium\\\", \\\"created\\\": \\\"2025-10-13T13:08:19.220+0530\\\", \\\"updated\\\": \\\"2025-10-13T16:14:36.945+0530\\\" } \\n- { \\\"issuekey\\\": \\\"SCRUM-2\\\", \\\"summary\\\": \\\"Resolve crash on profile photo upload\\\", \\\"status.name\\\": \\\"Backlog\\\", \\\"statusCategory.name\\\": \\\"To Do\\\", \\\"resolution.name\\\": null, \\\"assignee.displayName\\\": \\\"Jyothi Swarup\\\", \\\"priority.name\\\": \\\"Medium\\\", \\\"created\\\": \\\"2025-10-13T13:08:20.563+0530\\\", \\\"updated\\\": \\\"2025-10-13T16:14:41.031+0530\\\" } \\n- { \\\"issuekey\\\": \\\"SCRUM-5\\\", \\\"summary\\\": \\\"Address janky scroll in feed list\\\", \\\"status.name\\\": \\\"In Progress\\\", \\\"statusCategory.name\\\": \\\"In Progress\\\", \\\"resolution.name\\\": null, \\\"assignee.displayName\\\": \\\"Jyothi Swarup\\\", \\\"priority.name\\\": \\\"Medium\\\", \\\"created\\\": \\\"2025-10-13T13:08:29.354+0530\\\", \\\"updated\\\": \\\"2025-10-13T16:14:49.842+0530\\\" } \"\n }" }, "typeVersion": 1.3 }, { "id": "88de2233-3d12-4183-a700-4c40f9c91935", "name": "Structured Output Parser1", "type": "@n8n/n8n-nodes-langchain.outputParserStructured", "position": [ 800, 640 ], "parameters": { "jsonSchemaExample": "{\n \"output\": \"1) EOD Summary \\n**Today, one item was successfully completed**, reflecting an overall positive outcome and productive effort by the team. Progress was made on several tasks, while a few remained in the backlog.\\n\\n2) Key Metrics (Today) \\n- Total items processed: 10 \\n- Completed (statusCategory: Done or resolution present): 1 \\n- In Progress (status.name: In Progress): 1 \\n- Backlog/To Do (statusCategory: To Do or status.name: Backlog/To Do): 8 \\n- Bugs vs Tasks (issuetype.name counts): Bugs: 5, Tasks: 5 \\n- Top assignees (by count, up to 3): Jyothi Swarup: 10 \\n- Priority distribution (by priority.name): Medium: 10 \\n\\n3) Notable Updates Today \\n- SCRUM-1: Done; summary: “Fix login API timeout”; resolutiondate: 2025-10-13T16:10:59.421+0530 IST \\n- SCRUM-5: In Progress; summary: “Address janky scroll in feed list”; updated: 2025-10-13T16:14:49.842+0530 IST \\n- SCRUM-2: Backlog; summary: “Resolve crash on profile photo upload”; updated: 2025-10-13T16:14:41.031+0530 IST \\n- SCRUM-4: Backlog; summary: “Fix dark mode color contrast in buttons”; updated: 2025-10-13T16:14:45.183+0530 IST \\n- SCRUM-6: Backlog; summary: “Resolve push notification tap not navigating”; updated: 2025-10-13T16:14:51.576+0530 IST \\n\\n4) Blockers & Risks \\n- SCRUM-2, SCRUM-3, SCRUM-4, and SCRUM-6 are all currently blocked as they remain in the Backlog. \\n- **SCRUM-5** is the only task designated as In Progress, though no resolution timeline is indicated. All other items need to be moved forward to avoid further backlog accumulation.\\n\\n5) Actions for Tomorrow \\n- Assign estimates to Scrum tasks currently in the backlog. \\n- Increase focus on SCRUM-5 to progress towards completion. \\n- Identify and address blockers causing delay in Backlog items. \\n- Re-prioritize items based on urgency and team capacity. \\n- Conduct a quick review of upcoming sprint timelines to align tasks accordingly.\\n\\n6) Data Snapshot (Appendix) \\n- { \\\"issuekey\\\": \\\"SCRUM-1\\\", \\\"summary\\\": \\\"Fix login API timeout\\\", \\\"status.name\\\": \\\"Done\\\", \\\"statusCategory.name\\\": \\\"Done\\\", \\\"resolution.name\\\": \\\"Done\\\", \\\"assignee.displayName\\\": \\\"Jyothi Swarup\\\", \\\"priority.name\\\": \\\"Medium\\\", \\\"created\\\": \\\"2025-10-13T13:08:19.220+0530\\\", \\\"updated\\\": \\\"2025-10-13T16:14:36.945+0530\\\" } \\n- { \\\"issuekey\\\": \\\"SCRUM-2\\\", \\\"summary\\\": \\\"Resolve crash on profile photo upload\\\", \\\"status.name\\\": \\\"Backlog\\\", \\\"statusCategory.name\\\": \\\"To Do\\\", \\\"resolution.name\\\": null, \\\"assignee.displayName\\\": \\\"Jyothi Swarup\\\", \\\"priority.name\\\": \\\"Medium\\\", \\\"created\\\": \\\"2025-10-13T13:08:20.563+0530\\\", \\\"updated\\\": \\\"2025-10-13T16:14:41.031+0530\\\" } \\n- { \\\"issuekey\\\": \\\"SCRUM-5\\\", \\\"summary\\\": \\\"Address janky scroll in feed list\\\", \\\"status.name\\\": \\\"In Progress\\\", \\\"statusCategory.name\\\": \\\"In Progress\\\", \\\"resolution.name\\\": null, \\\"assignee.displayName\\\": \\\"Jyothi Swarup\\\", \\\"priority.name\\\": \\\"Medium\\\", \\\"created\\\": \\\"2025-10-13T13:08:29.354+0530\\\", \\\"updated\\\": \\\"2025-10-13T16:14:49.842+0530\\\" }\"\n }" }, "typeVersion": 1.3 }, { "id": "4014c2f1-5ff9-4617-b780-f345669b3a1a", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -336, 496 ], "parameters": { "content": "## Daily Evening Trigger  \nSchedules and initiates the EOD workflow each workday evening automatically." }, "typeVersion": 1 }, { "id": "3d75eeb6-2cac-44a0-8b7a-2462f6fdfe61", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ 112, 304 ], "parameters": { "height": 176, "content": "## Get ALL issues (Jira)  \nRetrieves all Jira issues for the day, including statuses, priorities, and assignees, to power the EOD summary." }, "typeVersion": 1 }, { "id": "2644c493-fb58-474a-bc2e-89fcf93f8299", "name": "Get ALL issues", "type": "n8n-nodes-base.jira", "position": [ 208, 528 ], "parameters": { "options": {}, "operation": "getAll", "returnAll": true }, "credentials": { "jiraSoftwareCloudApi": { "id": "credential-id", "name": "jiraSoftwareCloudApi Credential" } }, "typeVersion": 1 }, { "id": "f4cee73e-d692-4835-b5a7-c0c94808cb13", "name": "Flatten Input", "type": "n8n-nodes-base.code", "position": [ 432, 528 ], "parameters": { "jsCode": "// n8n Code node: merge all incoming items into a single output array in one item\n\nconst inputItems = $input.all();\nconst combined = [];\n\n// Normalize any value to an array of plain objects\nfunction normalizeToArray(val) {\n if (typeof val === 'string') {\n const trimmed = val.trim();\n try {\n const parsed = JSON.parse(trimmed);\n return Array.isArray(parsed) ? parsed : [parsed];\n } catch {\n return [{ raw: trimmed }];\n }\n }\n if (Array.isArray(val)) return val;\n if (val && typeof val === 'object') return [val];\n return [{ value: val }];\n}\n\n// Merge all items' json into one array\nfor (const item of inputItems) {\n const source = item.json !== undefined ? item.json : item;\n const arr = normalizeToArray(source);\n for (const el of arr) {\n const obj = el && typeof el === 'object' ? el : { value: el };\n combined.push(obj);\n }\n}\n\n// Return a single n8n item containing the whole array\nreturn [\n {\n json: {\n combined, // All input collapsed into one array\n count: combined.length\n }\n }\n];\n" }, "typeVersion": 2 }, { "id": "7692b76d-68c2-46f0-8d6c-eff609de74b7", "name": "Create Summary", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ 656, 416 ], "parameters": { "text": "={{ $json.combined }}", "options": { "systemMessage": "You are an End‑of‑Day (EOD) Report generator for engineering teams. Your job is to read a pasted text blob representing the day’s work (e.g., combined Jira issue array, logs, API responses) and produce a consistent EOD summary every single time using the exact template and rules below. Do not ask questions. Infer context only from the input.\n\nINPUT FORMAT\n- The input may be a single object containing { combined: [...], count: N } or a raw array of issue/work items.\n- Treat JSON keys/values and log lines as source of truth.\n- Today’s local time context: Asia/Kolkata (IST), unless clearly indicated otherwise.\n\nOUTPUT TEMPLATE\n1) EOD Summary\n- One concise paragraph describing today’s overall outcome and the most important takeaway (e.g., completion, progress, blockers).\n\n2) Key Metrics (Today)\n- Total items processed:\n- Completed (statusCategory: Done or resolution present):\n- In Progress (status.name: In Progress):\n- Backlog/To Do (statusCategory: To Do or status.name: Backlog/To Do):\n- Bugs vs Tasks (issuetype.name counts):\n- Top assignees (by count, up to 3):\n- Priority distribution (by priority.name):\n\n3) Notable Updates Today\n- 3–6 bullets referencing specific keys and summaries (e.g., SCRUM-1: Done; summary: “Fix login API timeout”; resolutiondate/timestamp if present, in IST label).\n\n4) Blockers & Risks\n- Bullets inferred from statuses, null fields (e.g., timeoriginalestimate), overdue sprint windows, inconsistent “active” vs past endDate, or items showing no progress (created vs updated).\n\n5) Actions for Tomorrow\n- 4–7 prioritized, action‑oriented steps tied to blockers and carryover (assign, add estimate, re‑prioritize, resolve conflicts, test/monitor, etc.).\n\n6) Data Snapshot (Appendix)\n- Quote minimal exact fields for 3–5 representative records (issue key, summary, status.name, statusCategory.name, resolution.name, assignee.displayName, priority.name, created, updated). Use original field names exactly.\n\nCLASSIFICATION RULES\n- Completed = statusCategory.key: done OR resolution present.\n- In Progress = status.name: In Progress OR statusCategory.key: indeterminate.\n- Backlog/To Do = status.name: Backlog/To Do OR statusCategory.key: new.\n- Bugs vs Tasks from issuetype.name.\n- Use input’s combined array if present; otherwise use the root array.\n- When timestamps are reported in readable form, label clearly as IST; otherwise preserve originals.\n\nFORMATTING RULES\n- Be concise; no fluff.\n- Headings and section order must never change.\n- Preserve field names exactly (e.g., statuscategorychangedate).\n- Use bold sparingly for 2–4 critical items/terms.\n- If a section has no data, write “None”.\n- Do not add links unless present in the input.\n\nERROR HANDLING\n- If the input appears incomplete or malformed, write “Input appears incomplete or malformed” in EOD Summary, then proceed with whatever can be extracted.\n\nCONSISTENCY CHECK\n- Ensure all six sections are present, labels match exactly, counts are internally consistent, and referenced keys/summaries match the input." }, "promptType": "define", "hasOutputParser": true }, "typeVersion": 2.2 }, { "id": "514fc953-ea89-46e4-b1c0-c05367d978df", "name": "Append Summary", "type": "n8n-nodes-base.googleSheets", "position": [ 1008, 528 ], "parameters": { "columns": { "value": { "Date": "={{ $now.format('dd-MMM-yyyy') }}", "JSON": "={{ $('Flatten Input').item.json.combined }}", "Summary": "={{ $json.output }}" }, "schema": [ { "id": "Date", "type": "string", "display": true, "required": false, "displayName": "Date", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "JSON", "type": "string", "display": true, "required": false, "displayName": "JSON", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Summary", "type": "string", "display": true, "required": false, "displayName": "Summary", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "append", "sheetName": { "__rl": true, "mode": "list", "value": "gid=0", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/14iOjPbhS1kw2sFJy-N-hGads94iz38OjKzlMq8dkgc0/edit#gid=0", "cachedResultName": "Sheet1" }, "documentId": { "__rl": true, "mode": "list", "value": "14iOjPbhS1kw2sFJy-N-hGads94iz38OjKzlMq8dkgc0", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/14iOjPbhS1kw2sFJy-N-hGads94iz38OjKzlMq8dkgc0/edit?usp=drivesdk", "cachedResultName": "JIRA Daily Reporting" } }, "credentials": { "googleSheetsOAuth2Api": { "id": "credential-id", "name": "googleSheetsOAuth2Api Credential" } }, "typeVersion": 4.7 }, { "id": "30e6b160-c87c-40ca-b2cd-75f5ae93d9ff", "name": "Daily Evening Trigger", "type": "n8n-nodes-base.scheduleTrigger", "position": [ -16, 528 ], "parameters": { "rule": { "interval": [ {} ] } }, "typeVersion": 1.2 }, { "id": "1e5d7fbe-718a-472f-8d44-efc621042073", "name": "Friday Evening Trigger", "type": "n8n-nodes-base.scheduleTrigger", "position": [ -80, 1376 ], "parameters": { "rule": { "interval": [ { "field": "weeks", "triggerAtDay": [ 5 ], "triggerAtHour": 20 } ] } }, "typeVersion": 1.2 }, { "id": "f4c8a646-d963-4b84-b442-91ecad3b31d8", "name": "Get all stored data", "type": "n8n-nodes-base.googleSheets", "position": [ 144, 1376 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": "gid=0", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/14iOjPbhS1kw2sFJy-N-hGads94iz38OjKzlMq8dkgc0/edit#gid=0", "cachedResultName": "Sheet1" }, "documentId": { "__rl": true, "mode": "list", "value": "14iOjPbhS1kw2sFJy-N-hGads94iz38OjKzlMq8dkgc0", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/14iOjPbhS1kw2sFJy-N-hGads94iz38OjKzlMq8dkgc0/edit?usp=drivesdk", "cachedResultName": "JIRA Daily Reporting" } }, "credentials": { "googleSheetsOAuth2Api": { "id": "credential-id", "name": "googleSheetsOAuth2Api Credential" } }, "typeVersion": 4.7 }, { "id": "d26c622b-92f7-4826-adeb-ddf57df9daf2", "name": "Flatten the input", "type": "n8n-nodes-base.code", "position": [ 368, 1376 ], "parameters": { "jsCode": "// n8n Code node: merge all incoming items into a single output array in one item\n\nconst inputItems = $input.all();\nconst combined = [];\n\n// Normalize any value to an array of plain objects\nfunction normalizeToArray(val) {\n if (typeof val === 'string') {\n const trimmed = val.trim();\n try {\n const parsed = JSON.parse(trimmed);\n return Array.isArray(parsed) ? parsed : [parsed];\n } catch {\n return [{ raw: trimmed }];\n }\n }\n if (Array.isArray(val)) return val;\n if (val && typeof val === 'object') return [val];\n return [{ value: val }];\n}\n\n// Merge all items' json into one array\nfor (const item of inputItems) {\n const source = item.json !== undefined ? item.json : item;\n const arr = normalizeToArray(source);\n for (const el of arr) {\n const obj = el && typeof el === 'object' ? el : { value: el };\n combined.push(obj);\n }\n}\n\n// Return a single n8n item containing the whole array\nreturn [\n {\n json: {\n combined, // All input collapsed into one array\n count: combined.length\n }\n }\n];\n" }, "typeVersion": 2 }, { "id": "a626ce54-881d-4dbc-88ae-19adad2f6389", "name": "Create Weekly Summary", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ 592, 1376 ], "parameters": { "text": "={{ $json.combined }}", "options": { "systemMessage": "You are a Weekly Summary generator for engineering teams. Your job is to read five day-level inputs (Monday through Friday)—each containing data (arrays/objects), JSON details, and an End‑of‑Day (EOD) summary—and produce a consistent Weekly Summary every single time using the exact template and rules below. Do not ask questions. Infer context only from the input.\n\nINPUT FORMAT\n- The input will include five day entries: Monday, Tuesday, Wednesday, Thursday, Friday.\n- Each day may have:\n - Data: arrays/objects of issues/work items.\n - JSON: raw or stringified JSON representing items.\n - Summary: an EOD summary string following a known template.\n- Treat JSON keys/values and EOD text as source of truth.\n- If multiple structures are present (e.g., combined arrays, raw arrays, stringified JSON), parse/normalize and merge.\n\nOUTPUT TEMPLATE\n1) Weekly Overview\n- One concise paragraph stating the week window (Mon–Fri), overall outcome, and the single most important takeaway (e.g., completion count, major blocker cleared, quality trend).\n\n2) Weekly Key Metrics\n- Total items processed (Mon–Fri):\n- Completed (statusCategory: Done or resolution present):\n- In Progress (status.name: In Progress):\n- Backlog/To Do (statusCategory.key: new or status.name: Backlog/To Do):\n- Bugs vs Tasks (issuetype.name counts):\n- Top assignees (by count, up to 3):\n- Priority distribution (by priority.name):\n\n3) Day-by-Day Highlights\n- Monday: 2–4 bullets of notable events (keys, summaries, key timestamps), or “None”.\n- Tuesday: 2–4 bullets, or “None”.\n- Wednesday: 2–4 bullets, or “None”.\n- Thursday: 2–4 bullets, or “None”.\n- Friday: 2–4 bullets, or “None”.\n\n4) Progress & Trends\n- 3–6 bullets comparing days (e.g., rising backlog, stabilization in login, throughput changes, increase/decrease in Done, assignee load shifts).\n\n5) Blockers & Risks (Week)\n- Bullets inferred from the aggregate: persistent backlog items, missing estimates, conflicts (e.g., active sprint with past endDate), stalled items (unchanged status across days), or repeated failures.\n\n6) Recommendations (Next Week)\n- 5–8 prioritized, action‑oriented steps tied to blockers, throughput, and quality trends. Keep each specific and measurable.\n\n7) Completed Work (Week)\n- 3–8 bullets referencing key completions with issue keys, summaries, resolution/resolutiondate/timestamps (label IST if converting).\n\n8) Data Snapshot (Appendix)\n- Quote minimal exact fields for 5–10 representative records across the week:\n - issue key, summary, status.name, statusCategory.name/key, resolution.name, assignee.displayName, priority.name, created, updated.\n - Preserve original field names exactly as found.\n\nCLASSIFICATION & AGGREGATION RULES\n- Completed = statusCategory.key: done OR resolution present.\n- In Progress = status.name: In Progress OR statusCategory.key: indeterminate.\n- Backlog/To Do = status.name: Backlog/To Do OR statusCategory.key: new.\n- Bugs vs Tasks from issuetype.name.\n- Normalize sources in this order per day: combined array → root array/object → stringified JSON → EOD Summary counts (as fallback only).\n- When computing weekly metrics, sum unique items across all days (deduplicate by key if present).\n- Age/staleness: use created vs updated; note items unchanged across multiple days.\n- Timezone: Prefer Asia/Kolkata (IST) when converting; if preserving originals, label as-is.\n\nFORMATTING RULES\n- Be concise; no fluff.\n- Headings and section order must never change.\n- Preserve field names exactly (e.g., statuscategorychangedate).\n- Use bold sparingly for 3–6 critical items/terms.\n- If a section has no data, write “None”.\n- Do not add links unless present in the input.\n\nERROR HANDLING\n- If one or more days are missing or malformed, state “Some daily inputs appear incomplete or malformed” in Weekly Overview, then proceed with whatever can be extracted.\n- If a metric cannot be computed due to missing fields, set it to “Unknown” and briefly explain under Blockers & Risks.\n\nCONSISTENCY CHECK\n- Ensure all eight sections are present, labels match exactly, counts are internally consistent, and referenced keys/summaries match the input." }, "promptType": "define", "hasOutputParser": true }, "typeVersion": 2.2 }, { "id": "82ae1eaa-b298-4a81-a839-248558ce2fd9", "name": "Create Email", "type": "n8n-nodes-base.code", "position": [ 944, 1376 ], "parameters": { "jsCode": "// filename: n8n-generate-weekly-summary-email.js\n\n/**\n * n8n Code node (JavaScript) – Fixes “Code doesn't return items properly”\n * and returns a valid array of items with the generated HTML email.\n *\n * Input expectation:\n * - Each incoming item has a field `output` (string) containing the weekly summary text\n * with sections 1) .. 8) as provided by your AI Agent node.\n *\n * Output:\n * - Returns an array with ONE item:\n * { json: { html: \"\", subject: \"Weekly Summary\", plainTextPreview: \"...\" } }\n *\n * If multiple input items exist, it uses the first one with `output` present.\n *\n * Place this code in your “Code” node and ensure the previous node passes an item\n * with `output` in `item.json.output`.\n */\n\n// --------------- Helper functions ---------------\n\n// Basic HTML escaping\nfunction escapeHtml(str) {\n return String(str)\n .replace(/&/g, '&')\n .replace(//g, '>')\n .replace(/\"/g, '"');\n}\n\n// Convert \"1) **Weekly Overview**\" -> \"Weekly Overview\"\nfunction cleanHeading(headingText) {\n let h = headingText.replace(/^\\d\\)\\s*/, '');\n h = h.replace(/\\*\\*/g, '').trim();\n return h;\n}\n\n// Inline formatting: bold **text**, issue keys as pills\nfunction inlineFormat(text) {\n let t = escapeHtml(text);\n t = t.replace(/\\*\\*(.+?)\\*\\*/g, '$1');\n t = t.replace(/\\b([A-Z]+-\\d+)\\b/g, '$1');\n return t;\n}\n\n// Render section content: bullets, paragraphs, snapshot code blocks\nfunction renderSectionContent(content) {\n if (!content) return '

None

';\n\n const lines = content.split('\\n');\n const blocks = [];\n let currentList = null;\n\n const flushList = () => {\n if (currentList && currentList.items.length) {\n const li = currentList.items.map(i => `
  • ${inlineFormat(i)}
    • `).join('');\n blocks.push(``);\n }\n currentList = null;\n };\n\n for (let rawLine of lines) {\n const line = rawLine.trim();\n\n if (line.length === 0) {\n flushList();\n continue;\n }\n if (/^-\\s+/.test(line)) {\n if (!currentList) currentList = { items: [] };\n currentList.items.push(line.replace(/^-\\s+/, '').trim());\n continue;\n }\n flushList();\n\n // JSON-like snapshot lines -> code block\n if (/^\\{.+\\}$/.test(line) || line.startsWith('{ \"') || line.startsWith('- {')) {\n const cleaned = line.replace(/^-+\\s*/, '');\n blocks.push(`
    ${escapeHtml(cleaned)}
    `);\n } else {\n blocks.push(`

    ${inlineFormat(line)}

    `);\n }\n }\n\n flushList();\n return blocks.join('\\n');\n}\n\n// Build email HTML from the `output` string\nfunction buildEmailHtml(outputText) {\n // Find section headings like \"1) **Weekly Overview**\"\n const headingRegex = /\\n?\\s*(\\d\\)\\s\\*\\*?[^\\n]+?\\*\\*?\\s*)/g;\n const parts = [];\n let match;\n\n while ((match = headingRegex.exec(outputText)) !== null) {\n const headingText = match[1];\n const startIndexForContent = headingRegex.lastIndex;\n const cleanedHeading = cleanHeading(headingText);\n\n // Set previous section content boundary\n if (parts.length > 0) {\n parts[parts.length - 1].content = outputText.slice(parts[parts.length - 1].startIndex, match.index).trim();\n }\n\n parts.push({\n heading: cleanedHeading,\n startIndex: startIndexForContent,\n content: '',\n });\n }\n\n if (parts.length > 0) {\n const last = parts[parts.length - 1];\n last.content = outputText.slice(last.startIndex).trim();\n } else {\n // Fallback: whole text as one section\n parts.push({\n heading: 'Weekly Summary',\n content: outputText.trim(),\n });\n }\n\n const sectionHtml = parts.map(({ heading, content }) => {\n return `\n
    \n

    ${escapeHtml(heading)}

    \n ${renderSectionContent(content)}\n
    \n `;\n }).join('\\n');\n\n const generatedAtIst = escapeHtml(new Date().toLocaleString('en-IN', { timeZone: 'Asia/Kolkata' }));\n\n const html = `\n\n\n\n\n\nWeekly Summary\n\n\n\n
    \n
    \n

    Weekly Summary

    \n

    Generated automatically from your weekly report data.

    \n
    \n\n ${sectionHtml}\n\n \n
    \n\n\n `.trim();\n\n return html;\n}\n\n// Create a short plain text preview (for email providers that show a preview line)\nfunction buildPlainPreview(outputText) {\n // Take the first line after Weekly Overview for a preview\n const firstLine = outputText.split('\\n').find(l => l.trim().length > 0) || 'Weekly Summary';\n return firstLine.replace(/\\*\\*/g, '').replace(/\\s+/g, ' ').trim().slice(0, 160);\n}\n\n// --------------- Main n8n code ---------------\n\nconst items = $input.all();\n\n// Pick the first item that has `output`\nlet outputText = null;\nfor (const it of items) {\n if (it && it.json && typeof it.json.output === 'string' && it.json.output.trim().length > 0) {\n outputText = it.json.output;\n break;\n }\n}\n\n// If not found, try the first item's whole JSON converted to string\nif (!outputText) {\n if (items.length > 0 && items[0].json) {\n outputText = JSON.stringify(items[0].json);\n } else {\n outputText = 'Weekly Summary\\n\\nNo output text found in incoming items.';\n }\n}\n\n// Build HTML and preview\nconst html = buildEmailHtml(outputText);\nconst preview = buildPlainPreview(outputText);\n\n// Return one n8n item with the email payload\nreturn [\n {\n json: {\n subject: 'Weekly Summary',\n html,\n plainTextPreview: preview,\n },\n },\n];\n" }, "typeVersion": 2 }, { "id": "9d53e156-2c55-412f-a342-ac7b15be99f9", "name": "Email to Stakeholders", "type": "n8n-nodes-base.gmail", "position": [ 1168, 1376 ], "webhookId": "32493ed3-072e-43f9-a3ef-7623fdf6e4cf", "parameters": { "sendTo": "user@example.com", "message": "={{ $json.html }}", "options": {}, "subject": "={{ $json.subject }}" }, "credentials": { "gmailOAuth2": { "id": "credential-id", "name": "gmailOAuth2 Credential" } }, "typeVersion": 2.1 }, { "id": "551aec75-3b84-4fe9-a859-c224e194463f", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ 352, 688 ], "parameters": { "height": 176, "content": "## Flatten Input  \nNormalizes and flattens the Jira JSON into a lighter structure so downstream nodes can parse consistently." }, "typeVersion": 1 }, { "id": "74294bfe-8fcb-4b01-b3de-015ba940405e", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ 640, 176 ], "parameters": { "height": 192, "content": "## Chat Model (EOD)  \nGenerates a structured End‑of‑Day summary from the flattened issue data using the configured Azure OpenAI model." }, "typeVersion": 1 }, { "id": "c02f0d08-1761-4f59-bdde-1c430082776f", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ 944, 704 ], "parameters": { "height": 192, "content": "## Append Summary (Sheet)  \nWrites the EOD summary and the day’s metadata into the Excel/Sheet store for later weekly aggregation." }, "typeVersion": 1 }, { "id": "8539c40a-70dc-4e66-a2a4-02fe9deca977", "name": "Sticky Note5", "type": "n8n-nodes-base.stickyNote", "position": [ -400, 1360 ], "parameters": { "height": 176, "content": "## Friday Evening Trigger  \nStarts the weekly compilation workflow every Friday evening to build and send the weekly report." }, "typeVersion": 1 }, { "id": "affe1837-b2b5-4337-80a0-59adca265027", "name": "Sticky Note6", "type": "n8n-nodes-base.stickyNote", "position": [ 64, 1168 ], "parameters": { "height": 176, "content": "## Get all stored data (Sheet)  \nReads the week’s EOD entries from the sheet, providing the full set of daily summaries for the weekly report." }, "typeVersion": 1 }, { "id": "2e86ba0f-1810-478b-b68b-f5e949b442e8", "name": "Sticky Note7", "type": "n8n-nodes-base.stickyNote", "position": [ 304, 1536 ], "parameters": { "height": 176, "content": "## Flatten the input (Weekly)  \nConverts the read rows into a unified format for the weekly AI summarization step." }, "typeVersion": 1 }, { "id": "5b3bc309-60b3-467c-bc62-3a04b7b52e32", "name": "Sticky Note8", "type": "n8n-nodes-base.stickyNote", "position": [ 576, 1168 ], "parameters": { "height": 176, "content": "## Chat Model (Weekly)  \nProduces a consistent Weekly Summary by analyzing the five daily EOD entries (Monday–Friday)." }, "typeVersion": 1 }, { "id": "6ab5b8a2-7aa4-4795-aa2b-2514b5045776", "name": "Sticky Note9", "type": "n8n-nodes-base.stickyNote", "position": [ 880, 1536 ], "parameters": { "height": 176, "content": "## Create Email  \nTransforms the weekly summary into styled, mobile‑friendly HTML with a clear subject and preview." }, "typeVersion": 1 }, { "id": "91a7270d-1ad6-4d10-9182-29068b710763", "name": "Sticky Note10", "type": "n8n-nodes-base.stickyNote", "position": [ 1104, 1168 ], "parameters": { "height": 176, "content": "## Email to Stakeholders  \nSends the final weekly report email to the stakeholder list using the configured email provider." }, "typeVersion": 1 } ], "active": false, "pinData": {}, "settings": { "executionOrder": "v1" }, "versionId": "8897253f-0b1a-4ea3-bf93-9b00f633c6e3", "connections": { "Create Email": { "main": [ [ { "node": "Email to Stakeholders", "type": "main", "index": 0 } ] ] }, "Flatten Input": { "main": [ [ { "node": "Create Summary", "type": "main", "index": 0 } ] ] }, "Create Summary": { "main": [ [ { "node": "Append Summary", "type": "main", "index": 0 } ] ] }, "Get ALL issues": { "main": [ [ { "node": "Flatten Input", "type": "main", "index": 0 } ] ] }, "Flatten the input": { "main": [ [ { "node": "Create Weekly Summary", "type": "main", "index": 0 } ] ] }, "Get all stored data": { "main": [ [ { "node": "Flatten the input", "type": "main", "index": 0 } ] ] }, "Create Weekly Summary": { "main": [ [ { "node": "Create Email", "type": "main", "index": 0 } ] ] }, "Daily Evening Trigger": { "main": [ [ { "node": "Get ALL issues", "type": "main", "index": 0 } ] ] }, "Friday Evening Trigger": { "main": [ [ { "node": "Get all stored data", "type": "main", "index": 0 } ] ] }, "Azure OpenAI Chat Model": { "ai_languageModel": [ [ { "node": "Create Summary", "type": "ai_languageModel", "index": 0 } ] ] }, "Azure OpenAI Chat Model1": { "ai_languageModel": [ [ { "node": "Create Weekly Summary", "type": "ai_languageModel", "index": 0 } ] ] }, "Structured Output Parser": { "ai_outputParser": [ [ { "node": "Create Weekly Summary", "type": "ai_outputParser", "index": 0 } ] ] }, "Structured Output Parser1": { "ai_outputParser": [ [ { "node": "Create Summary", "type": "ai_outputParser", "index": 0 } ] ] } } }, "lastUpdatedBy": 1, "workflowInfo": { "nodeCount": 26, "nodeTypes": { "n8n-nodes-base.code": { "count": 3 }, "n8n-nodes-base.jira": { "count": 1 }, "n8n-nodes-base.gmail": { "count": 1 }, "n8n-nodes-base.stickyNote": { "count": 11 }, "n8n-nodes-base.googleSheets": { "count": 2 }, "@n8n/n8n-nodes-langchain.agent": { "count": 2 }, "n8n-nodes-base.scheduleTrigger": { "count": 2 }, "@n8n/n8n-nodes-langchain.lmChatAzureOpenAi": { "count": 2 }, "@n8n/n8n-nodes-langchain.outputParserStructured": { "count": 2 } } }, "status": "published", "user": { "name": "Rahul Joshi", "username": "rahul08", "bio": "Rahul Joshi is a seasoned technology leader specializing in the n8n automation tool 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