Employee attendance tracker with Telegram Bot and Google Sheets

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Attendance Telegram App with Google Sheets Manage employee attendance directly through Telegram with seamless Google Sheets integration. Employees can check in, check out, and view their daily atte...

Best for

HR automation workflows
AI Chatbot automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.telegramtrigger, n8n-nodes-base.if, n8n-nodes-base.telegram, n8n-nodes-base.aggregate, n8n-nodes-base.googlesheets, n8n-nodes-base.functionitem, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Singgi Aditya.

Original n8n.io source

1.1 Workflow description

Title: Employee attendance tracker with Telegram Bot and Google Sheets
Workflow name: Employee attendance tracker with Telegram Bot and Google Sheets

Attendance Telegram App with Google Sheets

Manage employee attendance directly through Telegram with seamless Google Sheets integration.
Employees can check in, check out, and view their daily attendance status from a Telegram bot.
All records are stored in Google Sheets for easy tracking and reporting.

👉 Includes a Google Sheets template to get started quickly.

✨ Features

🕘 Check-in & Check-out via Telegram bot
📊 View daily attendance status (Check-in/Check-out done or not)
🔒 Employee validation – only registered employees can log attendance
⚠️ Duplicate prevention – prevents multiple check-ins/outs on the same day
📂 Google Sheets integration – easy to manage, export, and share data

🛠 Requirements

n8n (Cloud or Self-hosted)
A Telegram Bot (create via BotFather)
Google Sheets account

🚀 Setup Instructions

1. Import Workflow

Download and import Attendance Telegram App.json into n8n.
Configure your Telegram API credentials.
Configure your Google Sheets credentials.

2. Use Provided Google Sheets Template

We provide a template with two sheets:

Employee → List of registered employees (id_employee, full_name, username_telegram)
Attendance → Attendance logs (date, time, attendance_type, etc.)

👉 Copy the Google Sheets Template

Update the Employee sheet with your employee data before running the workflow.

3. Configure Telegram Bot

Create a bot with BotFather on Telegram.
Copy the API token.
Add it into n8n’s Telegram credentials.

4. Run the Workflow

Start the workflow.
Open your Telegram bot and type /start or /menu.
Available options:
- ✅ Check-in (⏰)
- 🚪 Check-out (🏁)
- 📊 View Today’s Attendance Status

📋 Example Flow

User types /menu in Telegram.
Bot displays menu with Check-in/Check-out and Today’s Attendance Status.
If user taps Check-in:
- Workflow validates if they are a registered employee.
- Checks if attendance already exists for today.
- If valid → record in Google Sheets.
- Bot replies: “Check-in recorded. ⏰”

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Telegram Trigger

Type / Role: n8n-nodes-base.telegramTrigger - telegramTrigger
Config choices: Version 1

Block 2 - IF /start|/menu

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 3 - Send Main Menu

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1

Block 4 - IF callback_query

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 5 - Aggregate

Type / Role: n8n-nodes-base.aggregate - aggregate
Config choices: Version 1

Block 6 - IF menu_attendance

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 7 - Send Check In/Out Menu

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1

Block 8 - Sheets Read (employee)

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4

Block 9 - Sheets Read (Attendance Status)

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4

Block 10 - IF employee

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 11 - Reply Attendance Status

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1

Block 12 - Format Attendance Status

Type / Role: n8n-nodes-base.functionItem - functionItem
Config choices: Version 1

Block 13 - Reply Not Employee

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1

Block 14 - Reply Not Employee1

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1

Block 15 - Sheets Read (duplicate attendance)

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4

Block 16 - IF duplicate attendance

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 17 - Reply Duplicate Attendance

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1

Block 18 - Reply Attendance OK

Type / Role: n8n-nodes-base.telegram - telegram
Config choices: Version 1

Block 19 - Sheets Read (employee)1

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4

Block 20 - IF menu_attendance_status

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 21 - IF Employee

Type / Role: n8n-nodes-base.if - if
Config choices: Version 1

Block 22 - Sheets Append (Attendance)

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4

Block 23 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 24 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Showing the first 24 of 31 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Employee attendance tracker with Telegram Bot and Google Sheets
Complexity	advanced
Nodes	31
Categories	HR, AI Chatbot
Author	Singgi Aditya
Published	06 Sept 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/8335/8335.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows AI Chatbot workflows

Frequently asked questions

What does Employee attendance tracker with Telegram Bot and Google Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR, AI Chatbot use case.

Singgi Aditya

1 workflow

Nodes

n8n-nodes-base.telegramtrigger n8n-nodes-base.if n8n-nodes-base.telegram n8n-nodes-base.aggregate n8n-nodes-base.googlesheets n8n-nodes-base.functionitem n8n-nodes-base.stickynote

Complexity

advanced

Published 06 Sept 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/8335/8335.json

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Employee attendance tracker with Telegram Bot and Google Sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Attendance Telegram App with Google Sheets

✨ Features

🛠 Requirements

🚀 Setup Instructions

1. Import Workflow

2. Use Provided Google Sheets Template

3. Configure Telegram Bot

4. Run the Workflow

📋 Example Flow

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Telegram Trigger

Block 2 - IF /start|/menu

Block 3 - Send Main Menu

Block 4 - IF callback_query

Block 5 - Aggregate

Block 6 - IF menu_attendance

Block 7 - Send Check In/Out Menu

Block 8 - Sheets Read (employee)

Block 9 - Sheets Read (Attendance Status)

Block 10 - IF employee

Block 11 - Reply Attendance Status

Block 12 - Format Attendance Status

Block 13 - Reply Not Employee

Block 14 - Reply Not Employee1

Block 15 - Sheets Read (duplicate attendance)

Block 16 - IF duplicate attendance

Block 17 - Reply Duplicate Attendance

Block 18 - Reply Attendance OK

Block 19 - Sheets Read (employee)1

Block 20 - IF menu_attendance_status

Block 21 - IF Employee

Block 22 - Sheets Append (Attendance)

Block 23 - Sticky Note

Block 24 - Sticky Note1

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions