Bulk resume screening & JD matching with GPT-4 for HR teams

TalentFlow AI – Bulk Resume Screening with JD Matching

Automatically extract, evaluate, and shortlist multiple resumes against a selected job description using GPT-4. This smart, scalable n8n workflow helps HR/TA teams streamline hiring decisions while keeping results structured, auditable, and easy to share.

👤 Who’s it for

This workflow is designed for:

• HR or Talent Acquisition (TA) teams handling multiple candidates per role
• Recruiters who want AI-assisted resume screening to save time and reduce bias
• Organizations that want to automatically log evaluations and keep stakeholders updated in real-time via Slack or Sheets

⚙️ How it works / What it does

1. HR/TA uploads multiple candidate resumes and selects a job role
2. Each resume is:
   • Uploaded to Google Drive
   • Parsed with GPT-4 to extract structured profile data
3. The job description for the selected role is:
   • Retrieved from Google Sheets
   • Downloaded from Drive and parsed
4. The profile + JD are sent to an AI agent to generate:
   • Fit score
   • Strengths & gaps
   • Final recommendation
5. Results are:
   • Appended to the evaluation tracking sheet
   • Optionally shared with the hiring team on Slack
   • Used to trigger emails to qualified or unqualified candidates

🛠️ How to set up

1. Clone or import the workflow into your n8n instance
2. Connect your integrations:
   • Google Sheets (positions & evaluation form)
   • Google Drive (CV & JD folders)
   • OpenAI API (GPT-4)
   • Slack (for notifications)
   • (Optional) SendGrid or SMTP for email notifications
3. Update Google Sheets structure:
   • Positions sheet: maps Job Role → JD file link
   • Evaluation form: stores evaluation results
4. Prepare Drive folders:
   • /cv folder for uploaded resumes
   • /jd folder for job description PDFs

📋 Requirements

• ✅ n8n (hosted or self-hosted)
• ✅ OpenAI GPT-4 account (used in Profile & JD evaluator agents)
• ✅ Google Drive + Google Sheets access
• ✅ Slack workspace + bot token
• (Optional) SendGrid or email credentials for candidate follow-up

🎨 How to customize the workflow

• Change the fit score threshold in the Candidate qualified? node
• Edit Slack message content/formatting to match your company tone
• Add additional candidate metadata to Sheets or Slack messages
• Use a webhook trigger to integrate with your ATS or job board
• Swap GPT-4 with Claude or Gemini if you prefer other AI services
• Expand to include multi-position batch screening logic

Happy Hiring! 🚀
Automated with love using n8n