Automatically email great leads when they submit a form and record in HubSpot

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Use case This workflow automatically qualifies great leads from a form and sends them an email .. It also adds the user to Hubspot if not already added and records the outreach. How to setup 1. A...

Best for

Lead Nurturing automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.formtrigger, n8n-nodes-base.if, n8n-nodes-base.noop, n8n-nodes-base.httprequest, n8n-nodes-base.hunter, n8n-nodes-base.gmail, n8n-nodes-base.set

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Mutasem.

Original n8n.io source

1.1 Workflow description

Title: Automatically email great leads when they submit a form and record in HubSpot
Workflow name: Automatically email great leads when they submit a form and record in HubSpot

Use case

This workflow automatically qualifies great leads from a form and sends them an email 😮.. It also adds the user to Hubspot if not already added and records the outreach.

How to setup

Add you MadKudu, Hunter, and Gmail credentials
Setup your HubSpot Oauth2 creds using n8n docs
Set the email content and subject
Click the Test Workflow button, enter your email and check the Slack channel
Activate the workflow and use the form trigger production URL to collect your leads in a smart way

How to adjust this template

You may want to raise or lower the threshold for your leads, as you see fit. You also need to update the content (the email and the subject), obviously 😅.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - n8n Form Trigger

Type / Role: n8n-nodes-base.formTrigger - formTrigger
Config choices: Version 2

Block 3 - Check if the email is valid

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 4 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Email is not valid, do nothing

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 7 - Score lead with MadKudu

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.1

Block 8 - Verify email with Hunter

Type / Role: n8n-nodes-base.hunter - hunter
Config choices: Version 1

Block 9 - Not interesting enough

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 10 - if customer fit score > 60

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 11 - Send outreach email

Type / Role: n8n-nodes-base.gmail - gmail
Config choices: Version 2.1

Block 12 - Set keys

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.3

Block 13 - Record engagement in HubSpot

Type / Role: n8n-nodes-base.hubspot - hubspot
Config choices: Version 2

Block 14 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 15 - HubSpot

Type / Role: n8n-nodes-base.hubspot - hubspot
Config choices: Version 2

3. Summary Table

Workflow	Automatically email great leads when they submit a form and record in HubSpot
Complexity	advanced
Nodes	15
Categories	Lead Nurturing
Author	Mutasem
Published	22 Feb 2024

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/2122/2122.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Lead Nurturing workflows

Frequently asked questions

What does Automatically email great leads when they submit a form and record in HubSpot do?

Use case This workflow automatically qualifies great leads from a form and sends them an email .. It also adds the user to Hubspot if not already added and records the outreach. How to setup 1. A...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Nurturing use case.

Mutasem

19 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.formtrigger n8n-nodes-base.if n8n-nodes-base.noop n8n-nodes-base.httprequest n8n-nodes-base.hunter n8n-nodes-base.gmail n8n-nodes-base.set

Complexity

advanced

Published 22 Feb 2024

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/2122/2122.json

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Automatically email great leads when they submit a form and record in HubSpot

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Use case

How to setup

How to adjust this template

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - n8n Form Trigger

Block 3 - Check if the email is valid

Block 4 - Sticky Note1

Block 5 - Sticky Note2

Block 6 - Email is not valid, do nothing

Block 7 - Score lead with MadKudu

Block 8 - Verify email with Hunter

Block 9 - Not interesting enough

Block 10 - if customer fit score > 60

Block 11 - Send outreach email

Block 12 - Set keys

Block 13 - Record engagement in HubSpot

Block 14 - Sticky Note3

Block 15 - HubSpot

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions