Automate recruitment with GPT-4o-mini: CV screening to interview scheduling in Airtable

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Introduction Automate candidate evaluation from CV submission to interview booking. Perfect for HR teams and recruiters. How It Works Webhook receives CVs, extracts Airtable data, AI assesses quali...

Best for

HR automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.webhook, n8n-nodes-base.airtable, n8n-nodes-base.httprequest, @n8n/n8n-nodes-langchain.informationextractor, @n8n/n8n-nodes-langchain.lmchatopenai, @n8n/n8n-nodes-langchain.agent, @n8n/n8n-nodes-langchain.outputparserstructured, n8n-nodes-base.filter

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Cheng Siong Chin.

Original n8n.io source

1.1 Workflow description

Title: Automate recruitment with GPT-4o-mini: CV screening to interview scheduling in Airtable
Workflow name: Automate recruitment with GPT-4o-mini: CV screening to interview scheduling in Airtable

Introduction

Automate candidate evaluation from CV submission to interview booking. Perfect for HR teams and recruiters.

How It Works

Webhook receives CVs, extracts Airtable data, AI assesses qualifications, filters candidates, sends emails, schedules Google Calendar interviews, and updates records.

Workflow Template

Webhook → Airtable (Get Data) → AI Extract CV → AI Assessment → Filter Qualified → Generate Email → Send Email → Filter Interview Candidates → Schedule Calendar → Update Airtable → Slack Notification → Respond

Workflow Steps

Receive & Store: Webhook receives CVs, saves to Airtable.
Fetch & Download: Gets job criteria, downloads CVs.
AI Assessment: Parses skills, scores candidates.
Filter & Email: Routes qualified, sends messages.
Schedule & Update: Books interviews, updates Airtable.
Notify: Alerts via Slack, confirms status.

Setup Instructions

Webhook & Airtable: Set URL, create tables, add credentials.
AI Configuration: Add OpenAI key, define schema, customize scoring.
Communication: Connect Gmail, Calendar, and Slack.

Prerequisites

Airtable account
OpenAI API key
Gmail and Google Calendar
Slack workspace (optional)

Customization

Multi-stage scheduling
ATS integration (Greenhouse, Lever)

Benefits

Reduces screening time by 90%
Ensures uniform evaluation
Cuts time-to-hire by 60%

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Webhook - Receive CV

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

Block 2 - Airtable - Store Candidate

Type / Role: n8n-nodes-base.airtable - airtable
Config choices: Version 2

Block 3 - HTTP Request - Download CV

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 4 - AI - Extract CV Data

Type / Role: @n8n/n8n-nodes-langchain.informationExtractor - informationExtractor
Config choices: Version 1

Block 5 - OpenAI Chat Model

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
Config choices: Version 1

Block 6 - Airtable - Get Job Requirements

Type / Role: n8n-nodes-base.airtable - airtable
Config choices: Version 2

Block 7 - AI Agent - Qualification Assessment

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 1.7

Block 8 - OpenAI Chat Model Assessment

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
Config choices: Version 1

Block 9 - Structured Output Parser

Type / Role: @n8n/n8n-nodes-langchain.outputParserStructured - outputParserStructured
Config choices: Version 1.2

Block 10 - Airtable - Update Assessment

Type / Role: n8n-nodes-base.airtable - airtable
Config choices: Version 2

Block 11 - Filter - Qualified Candidates

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.1

Block 12 - AI Agent - Generate Email

Type / Role: @n8n/n8n-nodes-langchain.agent - agent
Config choices: Version 1.7

Block 13 - OpenAI Chat Model Email

Type / Role: @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
Config choices: Version 1

Block 14 - Send Email - Candidate Outreach

Type / Role: n8n-nodes-base.emailSend - emailSend
Config choices: Version 2.1

Block 15 - Filter - Interview Candidates

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.1

Block 16 - Google Calendar - Schedule Interview

Type / Role: n8n-nodes-base.googleCalendar - googleCalendar
Config choices: Version 1.2

Block 17 - Airtable - Update Interview Details

Type / Role: n8n-nodes-base.airtable - airtable
Config choices: Version 2

Block 18 - Slack - Send Notification

Type / Role: n8n-nodes-base.slack - slack
Config choices: Version 2.2

Block 19 - Respond to Webhook

Type / Role: n8n-nodes-base.respondToWebhook - respondToWebhook
Config choices: Version 1.1

Block 20 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 21 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Automate recruitment with GPT-4o-mini: CV screening to interview scheduling in Airtable
Complexity	advanced
Nodes	21
Categories	HR, AI Summarization
Author	Cheng Siong Chin
Published	29 Oct 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/10292/10292.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source HR workflows AI Summarization workflows

Frequently asked questions

What does Automate recruitment with GPT-4o-mini: CV screening to interview scheduling in Airtable do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your HR, AI Summarization use case.

Cheng Siong Chin

203 workflows

Nodes

n8n-nodes-base.webhook n8n-nodes-base.airtable n8n-nodes-base.httprequest @n8n/n8n-nodes-langchain.informationextractor @n8n/n8n-nodes-langchain.lmchatopenai @n8n/n8n-nodes-langchain.agent @n8n/n8n-nodes-langchain.outputparserstructured n8n-nodes-base.filter

Complexity

advanced

Published 29 Oct 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/10292/10292.json

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Automate recruitment with GPT-4o-mini: CV screening to interview scheduling in Airtable

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Introduction

How It Works

Workflow Template

Workflow Steps

Setup Instructions

Prerequisites

Customization

Benefits

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Webhook - Receive CV

Block 2 - Airtable - Store Candidate

Block 3 - HTTP Request - Download CV

Block 4 - AI - Extract CV Data

Block 5 - OpenAI Chat Model

Block 6 - Airtable - Get Job Requirements

Block 7 - AI Agent - Qualification Assessment

Block 8 - OpenAI Chat Model Assessment

Block 9 - Structured Output Parser

Block 10 - Airtable - Update Assessment

Block 11 - Filter - Qualified Candidates

Block 12 - AI Agent - Generate Email

Block 13 - OpenAI Chat Model Email

Block 14 - Send Email - Candidate Outreach

Block 15 - Filter - Interview Candidates

Block 16 - Google Calendar - Schedule Interview

Block 17 - Airtable - Update Interview Details

Block 18 - Slack - Send Notification

Block 19 - Respond to Webhook

Block 20 - Sticky Note

Block 21 - Sticky Note1

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions