Automate 30-day coach training with SMS, Twilio & Google Sheets

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Coach Onboarding & Training Automation Setup Guide Prerequisites n8n instance (self hosted or cloud) Google Sheets account Twilio account with SMS enabled phone number Setup Steps 1. Configure Sett...

Best for

Lead Nurturing automation workflows
AI Chatbot automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.set, n8n-nodes-base.webhook, n8n-nodes-base.code, n8n-nodes-base.googlesheets, n8n-nodes-base.twilio, n8n-nodes-base.wait, n8n-nodes-base.if

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Ronnie Craig.

Original n8n.io source

1.1 Workflow description

Title: Automate 30-day coach training with SMS, Twilio & Google Sheets
Workflow name: Automate 30-day coach training with SMS, Twilio & Google Sheets

Coach Onboarding & Training Automation - Setup Guide

Prerequisites

n8n instance (self-hosted or cloud)
Google Sheets account
Twilio account with SMS-enabled phone number

Setup Steps

1. Configure Settings Node

Update the "Configuration Settings" node with:

GOOGLE_SHEET_ID: Your Google Sheets ID from the URL
TWILIO_PHONE_NUMBER: Your Twilio number (format: +1XXXXXXXXXX)
BUSINESS_NAME: Your company name
TRAINING_PROGRAM_NAME: Your program name
MAIN_PRODUCT_NAME: Your main product/service

2. Create Google Sheets Database

Create a new Google Sheet with 2 tabs:

Sheet1 (Coaches) - Column headers:

Sheet2 (Training Content) - Column headers:

Day | Topic | Message | Audio_URL

Add your 30-day training content to Sheet2 (rows 1-30).

3. Setup Credentials in n8n

Google Sheets OAuth2 API:

Name: "Google Sheets account"
Follow Google OAuth setup in n8n

Twilio API:

Name: "Twilio account"
Account SID: Your Twilio SID
Auth Token: Your Twilio Auth Token

4. Configure Webhooks

Registration Webhook: /webhook/coach-registration

Accepts POST with: name, phone, email, goals

Response Webhook: /webhook/coach-response

Configure in Twilio for incoming SMS

5. Activate Workflow

Enable the workflow and test with sample data.

Testing

Test registration:

curl -X POST https://your-n8n-url/webhook/coach-registration \
  -H "Content-Type: application/json" \
  -d '{"name":"Test Coach","phone":"5551234567","email":"[email protected]","goals":"Test goals"}'

Troubleshooting
SMS not sending:

Verify Twilio credentials
Check phone number format (+1XXXXXXXXXX)
Confirm Twilio account has balance

Google Sheets errors:

Verify OAuth permissions
Check column names match exactly
Ensure Sheet ID is correct

Daily automation not running:

Check cron schedule is active
Verify timezone settings
Confirm coaches have "active" status

### 3. **description.md** - Marketplace Description
(Use the marketplace description from artifact #2, or create a shorter version):
```markdown
# Coach Onboarding & Training Automation

Automate coaching business onboarding with SMS-based 30-day training programs.

## Features
- Automated coach registration via webhook
- Daily training SMS delivery (9 AM)
- Smart keyword auto-responses
- Progress tracking in Google Sheets
- Weekly motivation messages
- Audio lesson support
- SMS compliance (STOP handling)

## Use Cases
- Business coaches scaling onboarding
- Sales trainers automating team development
- Course creators with SMS follow-up
- Network marketing team training

## Requirements
- Google Sheets account
- Twilio account with SMS number

4. OPTIONAL: Screenshots
If possible, include:

Workflow overview screenshot
Sample Google Sheets structure
Example SMS messages received

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Sticky Note 2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - Sticky Note 3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 4 - Sticky Note 4

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Sticky Note 5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 6 - Sticky Note 6

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Sticky Note 7

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 8 - Sticky Note 8

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 9 - Configuration Settings

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.3

Block 10 - Coach Registration Webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

Block 11 - Process Coach Registration

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 12 - Save Coach to Database

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.4

Block 13 - Get Day 1 Training Content

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.4

Block 14 - Combine Registration Data

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 15 - Send Day 1 Training SMS

Type / Role: n8n-nodes-base.twilio - twilio
Config choices: Version 2

Block 16 - Wait 2 Minutes

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1.1

Block 17 - Check Audio Available

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 18 - Send Audio SMS

Type / Role: n8n-nodes-base.twilio - twilio
Config choices: Version 2

Block 19 - Update to Day 2

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.4

Block 20 - Registration Response

Type / Role: n8n-nodes-base.respondToWebhook - respondToWebhook
Config choices: Version 1.1

Block 21 - Daily 9AM Scheduler

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 22 - Get Active Coaches

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.4

Block 23 - Get All Training Content

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.4

Block 24 - Process Daily Training

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Showing the first 24 of 36 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Automate 30-day coach training with SMS, Twilio & Google Sheets
Complexity	advanced
Nodes	36
Categories	Lead Nurturing, AI Chatbot
Author	Ronnie Craig
Published	18 Sept 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/8723/8723.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Lead Nurturing workflows AI Chatbot workflows

Frequently asked questions

What does Automate 30-day coach training with SMS, Twilio & Google Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Nurturing, AI Chatbot use case.

Ronnie Craig

5 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.set n8n-nodes-base.webhook n8n-nodes-base.code n8n-nodes-base.googlesheets n8n-nodes-base.twilio n8n-nodes-base.wait n8n-nodes-base.if

Complexity

advanced

Published 18 Sept 2025

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/8723/8723.json

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Automate 30-day coach training with SMS, Twilio & Google Sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Coach Onboarding & Training Automation - Setup Guide

Prerequisites

Setup Steps

1. Configure Settings Node

2. Create Google Sheets Database

3. Setup Credentials in n8n

4. Configure Webhooks

5. Activate Workflow

Testing

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note

Block 2 - Sticky Note 2

Block 3 - Sticky Note 3

Block 4 - Sticky Note 4

Block 5 - Sticky Note 5

Block 6 - Sticky Note 6

Block 7 - Sticky Note 7

Block 8 - Sticky Note 8

Block 9 - Configuration Settings

Block 10 - Coach Registration Webhook

Block 11 - Process Coach Registration

Block 12 - Save Coach to Database

Block 13 - Get Day 1 Training Content

Block 14 - Combine Registration Data

Block 15 - Send Day 1 Training SMS

Block 16 - Wait 2 Minutes

Block 17 - Check Audio Available

Block 18 - Send Audio SMS

Block 19 - Update to Day 2

Block 20 - Registration Response

Block 21 - Daily 9AM Scheduler

Block 22 - Get Active Coaches

Block 23 - Get All Training Content

Block 24 - Process Daily Training

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions