Auto-save Zoom recordings to Google Drive + log meetings in Airtable

🎥 Auto-Save Zoom Recordings to Google Drive + Log Meetings in Airtable

This workflow automatically saves Zoom meeting recordings to Google Drive and logs all important details into Airtable for easy tracking. Perfect for teams that want a searchable meeting archive.

⚙️ How It Works

1. Zoom Recording Webhook

   • Listens for recording.completed events from Zoom.
   • Captures metadata (Meeting ID, Topic, Host, File Type, File Size, etc.).

2. Normalize Recording Data

   • A Code node extracts and formats Zoom payload into clean JSON.

3. Download Recording

   • Uses HTTP Request to download the recording file.

4. Upload to Google Drive

   • Saves the recording into your chosen Google Drive folder.
   • Returns the file ID and share link.

5. Log Result

   • Combines Zoom metadata with Google Drive file info.

6. Save to Airtable

   • Logs all details into your Meeting Logs table:
     • Meeting ID
     • Topic
     • Host
     • File Type
     • File Size
     • Google Drive Saved (Yes/No)
     • Drive Link
     • Timestamp

🛠️ Setup Steps

1. Zoom

• Create a Zoom App → enable recording.completed event.
• Add the workflow’s Webhook URL as your Zoom Event Subscription endpoint.

2. Google Drive

• Connect OAuth in n8n.
• Replace YOUR_FOLDER_ID with your destination Drive folder.

3. Airtable

• Create a base with table Meeting Logs.
• Add columns:
  • Meeting ID
  • Topic
  • Host
  • File Type
  • File Size
  • Google Drive Saved
  • Drive Link
  • Timestamp
• Replace YOUR_AIRTABLE_BASE_ID in the node.

📊 Example Airtable Output

⚡ With this workflow, every Zoom recording is safely archived in Google Drive and logged in Airtable for quick search, reporting, and compliance tracking.