Auto-save Zoom recordings to Google Drive + log meetings in Airtable

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Auto Save Zoom Recordings to Google Drive + Log Meetings in Airtable This workflow automatically saves Zoom meeting recordings to Google Drive and logs all important details into Airtable for ea...

Best for

File Management automation workflows
Multimodal AI automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.airtable, n8n-nodes-base.code, n8n-nodes-base.googledrive, n8n-nodes-base.httprequest, n8n-nodes-base.webhook, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by David Olusola.

Original n8n.io source

1.1 Workflow description

Title: Auto-save Zoom recordings to Google Drive + log meetings in Airtable
Workflow name: Auto-save Zoom recordings to Google Drive + log meetings in Airtable

🎥 Auto-Save Zoom Recordings to Google Drive + Log Meetings in Airtable

This workflow automatically saves Zoom meeting recordings to Google Drive and logs all important details into Airtable for easy tracking. Perfect for teams that want a searchable meeting archive.

⚙️ How It Works

Zoom Recording Webhook
- Listens for recording.completed events from Zoom.
- Captures metadata (Meeting ID, Topic, Host, File Type, File Size, etc.).
Normalize Recording Data
- A Code node extracts and formats Zoom payload into clean JSON.
Download Recording
- Uses HTTP Request to download the recording file.
Upload to Google Drive
- Saves the recording into your chosen Google Drive folder.
- Returns the file ID and share link.
Log Result
- Combines Zoom metadata with Google Drive file info.
Save to Airtable
- Logs all details into your Meeting Logs table:
  - Meeting ID
  - Topic
  - Host
  - File Type
  - File Size
  - Google Drive Saved (Yes/No)
  - Drive Link
  - Timestamp

🛠️ Setup Steps

1. Zoom

Create a Zoom App → enable recording.completed event.
Add the workflow’s Webhook URL as your Zoom Event Subscription endpoint.

2. Google Drive

Connect OAuth in n8n.
Replace YOUR_FOLDER_ID with your destination Drive folder.

3. Airtable

Create a base with table Meeting Logs.
Add columns:
- Meeting ID
- Topic
- Host
- File Type
- File Size
- Google Drive Saved
- Drive Link
- Timestamp
Replace YOUR_AIRTABLE_BASE_ID in the node.

📊 Example Airtable Output

Meeting ID	Topic	Host	File Type	File Size	Google Drive Saved	Drive Link	Timestamp
987654321	Team Sync	[email protected]	MP4	104 MB	Yes	🔗 Link	2025-08-30 15:02:10

⚡ With this workflow, every Zoom recording is safely archived in Google Drive and logged in Airtable for quick search, reporting, and compliance tracking.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Create or update a record

Type / Role: n8n-nodes-base.airtable - airtable
Config choices: Version 2.1

Block 2 - Log Result

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 3 - Upload to Google Drive

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 4 - Download Recording

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.1

Block 5 - Normalize Recording Data

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 6 - Zoom Recording Webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 1

Block 7 - Setup Instructions

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Auto-save Zoom recordings to Google Drive + log meetings in Airtable
Complexity	intermediate
Nodes	7
Categories	File Management, Multimodal AI
Author	David Olusola
Published	30 Aug 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/8056/8056.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source File Management workflows Multimodal AI workflows

Frequently asked questions

What does Auto-save Zoom recordings to Google Drive + log meetings in Airtable do?

Auto Save Zoom Recordings to Google Drive + Log Meetings in Airtable This workflow automatically saves Zoom meeting recordings to Google Drive and logs all important details into Airtable for ea...

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your File Management, Multimodal AI use case.

David Olusola

92 workflows

Nodes

n8n-nodes-base.airtable n8n-nodes-base.code n8n-nodes-base.googledrive n8n-nodes-base.httprequest n8n-nodes-base.webhook n8n-nodes-base.stickynote

Complexity

intermediate

Published 30 Aug 2025

Likes 0

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Install path: /data/workflows/8056/8056.json

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Auto-save Zoom recordings to Google Drive + log meetings in Airtable

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

🎥 Auto-Save Zoom Recordings to Google Drive + Log Meetings in Airtable

⚙️ How It Works

🛠️ Setup Steps

1. Zoom

2. Google Drive

3. Airtable

📊 Example Airtable Output

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Create or update a record

Block 2 - Log Result

Block 3 - Upload to Google Drive

Block 4 - Download Recording

Block 5 - Normalize Recording Data

Block 6 - Zoom Recording Webhook

Block 7 - Setup Instructions

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions