AI-powered web form responder with GPT-4o-mini, Outlook email & Twilio SMS

Name: AI-powered web form responder with GPT-4o-mini, Outlook email & Twilio SMS
Availability: InStock
Author: Robert Breen

AI-powered web form responder with GPT-4o-mini, Outlook email & Twilio SMS preview

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Important notice

This workflow is provided as-is. Please review and test before using in production.

Overview

Web-Form Auto-Responder: Instant Email + SMS Follow-Up

📝 Description

Embed a simple web form on your site and let this workflow:

Collect a visitor’s name, email, phone, and question
Generate a professional email and a friendly SMS using GPT-4o-mini
Delay briefly (1 min by default) to simulate human writing time
Send the AI-crafted email via Microsoft Outlook
Send the AI-crafted text via Twilio

Perfect for solo consultants or small teams who want rapid, personalized responses without manual typing.

⚙️ Setup Instructions

Import the workflow
- n8n → Workflows → Import from File (or Paste JSON) → Save

Add credentials

Service	Where to get credentials	Node(s) to update
OpenAI	<https://platform.openai.com> → create API key	OpenAI Chat Model
Microsoft Outlook	Azure/M365 account with email-send permissions	Send email to the submitter
Twilio	<https://console.twilio.com> → Account SID, Auth Token	Send text to the submitter

Embed the form on your website
- Open Form to be embedded on website
- Click “Embed” → copy the iframe code → paste into your contact page
Set your Twilio “From” number
- In Send text to the submitter, change phone to your verified Twilio number
Adjust wait times (optional)
- Wait some time to write the email response (default 1 min)
- Wait some time to write the text response (default 1 min)
Customize the AI prompt (optional)
- Edit the AI Agent system message to tweak tone, questions asked, or signature
Test the flow
- Open the form URL (generated by the Form node)
- Submit a test entry → after ~1 min you should receive both an email and an SMS
Activate
- Toggle Active so the form handles real submissions 24/7

🧩 Customization Ideas

Pipe form data into Pipedrive, HubSpot, or Airtable for lead tracking
Trigger a Slack/Teams alert to notify your team of hot questions
Add a calendar link in the email so visitors can book a call instantly
Use a language-detection node to reply in the visitor’s native language

Contact

Email: [email protected]
Website: https://ynteractive.com
YouTube: https://www.youtube.com/@ynteractivetraining
LinkedIn: https://www.linkedin.com/in/robertbreen

Robert Breen

90 workflows

Nodes

@n8n/n8n-nodes-langchain.agent @n8n/n8n-nodes-langchain.lmchatopenai @n8n/n8n-nodes-langchain.outputparserstructured n8n-nodes-base.formtrigger n8n-nodes-base.wait n8n-nodes-base.microsoftoutlook n8n-nodes-base.twilio n8n-nodes-base.stickynote

Complexity

intermediate

Published 31 Jul 2025

Likes 0

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Install path: /data/workflows/6716/6716.json

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AI-powered web form responder with GPT-4o-mini, Outlook email & Twilio SMS

Workflow preview

Important notice

Overview

Web-Form Auto-Responder: Instant Email + SMS Follow-Up

📝 Description

⚙️ Setup Instructions

🧩 Customization Ideas

Contact