AI-powered HR screening automation via Jotform

Who's it for

• HR professionals and recruitment teams handling high application volumes
• Startup founders and hiring managers seeking to scale hiring efficiently
• Companies wanting consistent, objective candidate evaluation
• Teams spending 20+ hours per week on manual resume screening

What it does

• Receives job applications automatically via Jotform webhook
• Downloads and parses resume PDFs using LlamaParse AI extraction
• Analyzes candidate qualifications with OpenAI GPT-4 (compatibility score, strengths, concerns, technical skills)
• Routes candidates into three categories based on AI score (1-10 scale)
• Sends personalized HTML emails: interview invitations for strong candidates (7-10), status updates for moderate (5-6), respectful rejections for weak matches (1-4)
• Generates detailed HR briefing emails for top candidates with interview questions and focus areas
• Completes full screening process in under 2 minutes per application

How it works

• Jotform trigger captures new submissions with resume attachments
• HTTP requests fetch submission data and download PDF files
• LlamaParse extracts text from resume PDFs with status checking loop
• OpenAI AI Agent analyzes resume and cover letter, outputs structured JSON assessment
• JavaScript code parses AI output into usable data fields
• Switch node routes candidates to appropriate email path based on score
• Gmail nodes send customized HTML emails to candidates and HR team
• All processing happens automatically without manual intervention

Set up requirements

• Jotform account with API key (form fields: name, email, phone, position, start date, interview preference, cover letter, resume upload)
• LlamaCloud account with API key for PDF parsing
• OpenAI API key with GPT-4o-mini access
• Gmail OAuth2 credentials for sending emails
• Estimated setup time: 25-30 minutes
• Cost: ~$0.05-0.10 per application processed

How to customize

• Email templates: Replace all placeholders (company name, HR manager, contact details, interview format, social links)
• AI evaluation: Edit AI Agent prompt to match your job requirements and scoring criteria
• Score thresholds: Adjust Switch node conditions to change candidate category ranges (default: 7+ strong, 5-6 moderate, <5 weak)
• Additional features: Add Google Sheets logging, Slack notifications, calendar booking, or ATS integration
• Branding: Update HTML email colors, fonts, and styling to match company brand
• HR notifications: Change recipient email from default to your HR manager's address