Sync Notion to Clockify including clients projects and tasks

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Purpose This workflow synchronizes three entities from Notion to Clockify, allowing tracked time to be linked to client related projects or tasks. Demo & Explanation [![demo video](https://img.yout...

Best for

Project Management automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.webhook, n8n-nodes-base.set, n8n-nodes-base.scheduletrigger, n8n-nodes-base.clockify, n8n-nodes-base.comparedatasets, n8n-nodes-base.stopanderror, n8n-nodes-base.noop, n8n-nodes-base.notion

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Mario.

Original n8n.io source

1.1 Workflow description

Title: Sync Notion to Clockify including clients projects and tasks
Workflow name: Sync Notion to Clockify including clients projects and tasks

Purpose

This workflow synchronizes three entities from Notion to Clockify, allowing tracked time to be linked to client-related projects or tasks.

Demo & Explanation

How it works

On every run active Clients, Projects and Tasks are retrieved from both Notion and Clockify before being compared by the Clockify ID, which is again stored in Notion for reference
Potential differences are then applied to Clockify
If an item has been archived or closed in Notion, it is also marked as archived in Clockify
All entities are processed sequentially, since they are related hierarchically to each other
By default this workflow runs once per day or when called via webhook (e.g. embedded into a Notion Button)

Prerequisites

A set of Notion databases with a specific structure is required to use this workflow
You can either start with this Notion Template or adapt your system based on the requirements described in the big yellow sticky note of this workflow template

Setup

Clone the workflow and select the belonging credentials
Follow the instructions given in the yellow sticky notes
Activate the workflow

Related workflows:

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Webhook

Type / Role: n8n-nodes-base.webhook - webhook
Config choices: Version 2

Block 2 - Globals

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 3 - Schedule Trigger

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 4 - Get first workspace ID

Type / Role: n8n-nodes-base.clockify - clockify
Config choices: Version 1

Block 5 - Compare Datasets

Type / Role: n8n-nodes-base.compareDatasets - compareDatasets
Config choices: Version 2.3

Block 6 - Stop and Error

Type / Role: n8n-nodes-base.stopAndError - stopAndError
Config choices: Version 1

Block 7 - Structure output

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 8 - Map values

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 9 - Map values1

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 10 - No Operation

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 11 - Get active Clients from Notion

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 12 - Get active Clients from Clockify

Type / Role: n8n-nodes-base.clockify - clockify
Config choices: Version 1

Block 13 - If unmapped in Notion

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 14 - Set new values

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 15 - Update Client in Clockify

Type / Role: n8n-nodes-base.clockify - clockify
Config choices: Version 1

Block 16 - Get archived Client from Notion

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 17 - Create Client in Clockify

Type / Role: n8n-nodes-base.clockify - clockify
Config choices: Version 1

Block 18 - Store Clockify ID in Notion

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 19 - Remove Client from Clockify

Type / Role: n8n-nodes-base.clockify - clockify
Config choices: Version 1

Block 20 - Merge

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 3

Block 21 - No Operation, do nothing

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 22 - Get active Projects from Notion

Type / Role: n8n-nodes-base.notion - notion
Config choices: Version 2.2

Block 23 - Get active Projects from Clockify

Type / Role: n8n-nodes-base.clockify - clockify
Config choices: Version 1

Block 24 - Update Project in Clockify

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Showing the first 24 of 68 workflow blocks. Download the JSON for the full node graph.

3. Summary Table

Workflow	Sync Notion to Clockify including clients projects and tasks
Complexity	advanced
Nodes	68
Categories	Project Management
Author	Mario
Published	15 Mar 2025

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/3177/3177.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Project Management workflows

Frequently asked questions

What does Sync Notion to Clockify including clients projects and tasks do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Project Management use case.

Mario

18 workflows

Nodes

n8n-nodes-base.webhook n8n-nodes-base.set n8n-nodes-base.scheduletrigger n8n-nodes-base.clockify n8n-nodes-base.comparedatasets n8n-nodes-base.stopanderror n8n-nodes-base.noop n8n-nodes-base.notion

Complexity

advanced

Published 15 Mar 2025

Likes 0

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Install path: /data/workflows/3177/3177.json

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Sync Notion to Clockify including clients projects and tasks

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Purpose

Demo & Explanation

How it works

Prerequisites

Setup

Related workflows:

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Webhook

Block 2 - Globals

Block 3 - Schedule Trigger

Block 4 - Get first workspace ID

Block 5 - Compare Datasets

Block 6 - Stop and Error

Block 7 - Structure output

Block 8 - Map values

Block 9 - Map values1

Block 10 - No Operation

Block 11 - Get active Clients from Notion

Block 12 - Get active Clients from Clockify

Block 13 - If unmapped in Notion

Block 14 - Set new values

Block 15 - Update Client in Clockify

Block 16 - Get archived Client from Notion

Block 17 - Create Client in Clockify

Block 18 - Store Clockify ID in Notion

Block 19 - Remove Client from Clockify

Block 20 - Merge

Block 21 - No Operation, do nothing

Block 22 - Get active Projects from Notion

Block 23 - Get active Projects from Clockify

Block 24 - Update Project in Clockify

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions