Send WhatsApp new product campaigns from WooCommerce with OpenAI and Sheets

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1. Workflow Overview

Who Is This For? This workflow is perfect for e commerce store owners using WooCommerce who want to automatically announce new products to their customers through personalized WhatsApp messages. It...

Best for

Social Media automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.stickynote, n8n-nodes-base.code, n8n-nodes-base.if, n8n-nodes-base.splitinbatches, n8n-nodes-rapiwa.rapiwa, n8n-nodes-base.wait, n8n-nodes-base.googlesheets, n8n-nodes-base.woocommercetrigger

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by SpaGreen Creative.

Original n8n.io source

1.1 Workflow description

Title: Send WhatsApp new product campaigns from WooCommerce with OpenAI and Sheets
Workflow name: Send WhatsApp new product campaigns from WooCommerce with OpenAI and Sheets

Who Is This For?

This workflow is perfect for e-commerce store owners using WooCommerce who want to automatically announce new products to their customers through personalized WhatsApp messages. It's ideal for businesses looking to increase product visibility and drive sales without manual outreach efforts.

What This Workflow Does

This workflow automatically announces new WooCommerce products by extracting product images and converting HTML descriptions into concise, bullet-pointed features using OpenAI. It retrieves and formats customer data, including names, phone numbers, and addresses, and verifies which numbers are registered on WhatsApp via the Rapiwa API. Personalized messages containing product details, images, purchase links, and bullet-point features are sent to verified contacts, while all outreach is logged in Google Sheets, tracking which numbers were verified and messages successfully sent versus unverified or not sent.

Key Features

Triggers automatically for new WooCommerce products
Extracts and processes product images and media
Converts HTML descriptions into concise AI-powered bullet points
Verifies WhatsApp numbers before sending
Sends personalized WhatsApp messages with product info and images
Updates Google Sheets with verification and delivery status
Adds delays to prevent API rate limits
Manages both verified and unverified numbers

Requirements

WooCommerce API Access (to retrieve product and customer data)
Google Sheets OAuth2 (for tracking outreach)
OpenAI API (for processing product descriptions)
Rapiwa API (for WhatsApp verification and messaging)

. Prepare Your Google Sheet

Create a Google Sheet with columns for: name, number, verify, and status to track customer outreach.

. Customize the Workflow

Adjust the WooCommerce Trigger to specify which product events should trigger announcements
Modify the message template in the Rapiwa node to match your brand voice
Update the Google Sheet ID in both ""Save data"" nodes to point to your tracking sheet

Support & Help

WhatsApp: Chat on WhatsApp
Discord: SpaGreen Community
Facebook Group: SpaGreen Support
Website: https://spagreen.net
Developer Portfolio: Codecanyon SpaGreen

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 2 - Code (image link detect)

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 3 - If

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 4 - Sticky Note5

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 5 - Clean Customer Data In Shopify Store

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 6 - Loop Over Customer

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 7 - Loop Over Image Link

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 8 - Rapiwa (verify whatsapp number)

Type / Role: n8n-nodes-rapiwa.rapiwa - rapiwa
Config choices: Version 1

Block 9 - Rapiwa (send whatsapp message)

Type / Role: n8n-nodes-rapiwa.rapiwa - rapiwa
Config choices: Version 1

Block 10 - Wait1

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1.1

Block 11 - Save data Sheet Unverified & Not sent1

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 12 - Save data in Sheet Verified & Sent1

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.6

Block 13 - WooCommerce Trigger

Type / Role: n8n-nodes-base.wooCommerceTrigger - wooCommerceTrigger
Config choices: Version 1

Block 14 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 15 - Rapiwa (WhatsApp Notify No images found for the product)

Type / Role: n8n-nodes-rapiwa.rapiwa - rapiwa
Config choices: Version 1

Block 16 - IF – Keeps only valid image files

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.2

Block 17 - Create the product description (HTML) into a short

Type / Role: @n8n/n8n-nodes-langchain.openAi - openAi
Config choices: Version 1.8

Block 18 - Get All Customer records from the WooCommerce store

Type / Role: n8n-nodes-base.wooCommerce - wooCommerce
Config choices: Version 1

Block 19 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Send WhatsApp new product campaigns from WooCommerce with OpenAI and Sheets
Complexity	advanced
Nodes	19
Categories	Social Media, AI Summarization
Author	SpaGreen Creative
Published	16 Feb 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/13416/13416.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Social Media workflows AI Summarization workflows

Frequently asked questions

What does Send WhatsApp new product campaigns from WooCommerce with OpenAI and Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Social Media, AI Summarization use case.

SpaGreen Creative

60 workflows

Nodes

n8n-nodes-base.stickynote n8n-nodes-base.code n8n-nodes-base.if n8n-nodes-base.splitinbatches n8n-nodes-rapiwa.rapiwa n8n-nodes-base.wait n8n-nodes-base.googlesheets n8n-nodes-base.woocommercetrigger

Complexity

advanced

Published 16 Feb 2026

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/13416/13416.json

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Send WhatsApp new product campaigns from WooCommerce with OpenAI and Sheets

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who Is This For?

What This Workflow Does

Key Features

Requirements

. Prepare Your Google Sheet

. Customize the Workflow

Support & Help

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Sticky Note2

Block 2 - Code (image link detect)

Block 3 - If

Block 4 - Sticky Note5

Block 5 - Clean Customer Data In Shopify Store

Block 6 - Loop Over Customer

Block 7 - Loop Over Image Link

Block 8 - Rapiwa (verify whatsapp number)

Block 9 - Rapiwa (send whatsapp message)

Block 10 - Wait1

Block 11 - Save data Sheet Unverified & Not sent1

Block 12 - Save data in Sheet Verified & Sent1

Block 13 - WooCommerce Trigger

Block 14 - Sticky Note1

Block 15 - Rapiwa (WhatsApp Notify No images found for the product)

Block 16 - IF – Keeps only valid image files

Block 17 - Create the product description (HTML) into a short

Block 18 - Get All Customer records from the WooCommerce store

Block 19 - Sticky Note

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions