Save n8n Cloud invoices received in Gmail in Google Drive

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

Who this is for This template is for everyone that wants to download their n8n Cloud invoices automatically as a PDF instead of downloading them manually. How it works This workflow checks your Gma...

Best for

Invoice Processing automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.gmailtrigger, n8n-nodes-base.if, n8n-nodes-base.splitout, n8n-nodes-base.filter, n8n-nodes-base.noop, n8n-nodes-base.stickynote, n8n-nodes-base.set, n8n-nodes-base.httprequest

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Niklas Hatje.

Original n8n.io source

1.1 Workflow description

Title: Save n8n Cloud invoices received in Gmail in Google Drive
Workflow name: Save n8n Cloud invoices received in Gmail in Google Drive

Who this is for

This template is for everyone that wants to download their n8n Cloud invoices automatically as a PDF instead of downloading them manually.

How it works

This workflow checks your Gmail inbox for new n8n invoice emails from n8n's payment provider Paddle. Once it finds something, it converts the URL into a PDF using pdflayer and saves it in Google Drive.

Setup

Setup your Gmail and Google Drive credentials
Create a free account at https://pdflayer.com/
Insert your pdflayer API key into the Setup node
Insert the URL to the wanted drive folder into the setup node (make sure to remove everything after the ?)

How to adjust it to your need

Instead of saving the PDF in Google drive, you could also save it in your local system, any other storage provider or send the PDF automatically to the right person in your company.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Gmail Trigger

Type / Role: n8n-nodes-base.gmailTrigger - gmailTrigger
Config choices: Version 1.1

Block 2 - Only n8n Paddle invoice mails

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.1

Block 3 - Split Out

Type / Role: n8n-nodes-base.splitOut - splitOut
Config choices: Version 1

Block 4 - Only keep invoice link

Type / Role: n8n-nodes-base.filter - filter
Config choices: Version 2.1

Block 5 - Do nothing on other emails

Type / Role: n8n-nodes-base.noOp - noOp
Config choices: Version 1

Block 6 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 7 - Setup

Type / Role: n8n-nodes-base.set - set
Config choices: Version 3.4

Block 8 - Download Invoice PDF from URL

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 9 - Rename file

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 10 - Move to the correct folder

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 11 - Upload PDF to Drive

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 12 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 13 - Extract "a-tags" from email

Type / Role: n8n-nodes-base.html - html
Config choices: Version 1.2

3. Summary Table

Workflow	Save n8n Cloud invoices received in Gmail in Google Drive
Complexity	intermediate
Nodes	13
Categories	Invoice Processing
Author	Niklas Hatje
Published	28 Aug 2024

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/2393/2393.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Invoice Processing workflows

Frequently asked questions

What does Save n8n Cloud invoices received in Gmail in Google Drive do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Invoice Processing use case.

Niklas Hatje

13 workflows

Nodes

n8n-nodes-base.gmailtrigger n8n-nodes-base.if n8n-nodes-base.splitout n8n-nodes-base.filter n8n-nodes-base.noop n8n-nodes-base.stickynote n8n-nodes-base.set n8n-nodes-base.httprequest

Complexity

intermediate

Published 28 Aug 2024

Likes 0

View on n8n.io Download Workflow

Install path: /data/workflows/2393/2393.json

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Save n8n Cloud invoices received in Gmail in Google Drive

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Who this is for

How it works

Setup

How to adjust it to your need

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Gmail Trigger

Block 2 - Only n8n Paddle invoice mails

Block 3 - Split Out

Block 4 - Only keep invoice link

Block 5 - Do nothing on other emails

Block 6 - Sticky Note

Block 7 - Setup

Block 8 - Download Invoice PDF from URL

Block 9 - Rename file

Block 10 - Move to the correct folder

Block 11 - Upload PDF to Drive

Block 12 - Sticky Note1

Block 13 - Extract "a-tags" from email

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions