Run AI voice outreach from Airtable with Bolna, Groq, Brevo and Twilio

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1. Workflow Overview

Quick Overview This workflow runs daily to pull contacts from Airtable, place outbound AI voice calls via Bolna.ai, analyze call transcripts with Groq, then send follow up emails through Brevo and ...

Best for

Lead Nurturing automation workflows
AI Summarization automation workflows
advanced n8n builders looking for reusable templates

Tools used

n8n-nodes-base.airtable, n8n-nodes-base.splitinbatches, n8n-nodes-base.httprequest, n8n-nodes-base.if, n8n-nodes-base.scheduletrigger, n8n-nodes-base.wait, n8n-nodes-base.stickynote

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Utkarsh Kapoor.

Original n8n.io source

1.1 Workflow description

Title: Run AI voice outreach from Airtable with Bolna, Groq, Brevo and Twilio
Workflow name: Run AI voice outreach from Airtable with Bolna, Groq, Brevo and Twilio

Quick Overview

This workflow runs daily to pull contacts from Airtable, place outbound AI voice calls via Bolna.ai, analyze call transcripts with Groq, then send follow-up emails through Brevo and (for interested contacts) a WhatsApp message via Twilio, while updating call status and attempts back in Airtable.

How it works

Runs on a daily schedule and searches Airtable for contact records to call.
Iterates through contacts and skips anyone called recently or already marked as Interested, Not Interested, or Dead Contact.
Places an outbound call with Bolna.ai for each remaining contact and waits briefly for the call to complete.
Fetches the call result from Bolna.ai and checks whether a transcript exists to determine if the contact picked up.
If the call is picked up, sends the transcript to Groq to classify the outcome as Interested or NotInterested.
If Interested, sends a partnership email via Brevo, sends a WhatsApp message via Twilio, and updates the Airtable record with status, last-called date, and attempt count.
If NotInterested, sends a reassurance email via Brevo and updates the Airtable record accordingly, and if there is no pickup, sends a first follow-up email or marks the contact as Dead Contact (second failed attempt) and updates Airtable.

Setup

Connect Airtable (API key or personal access token), set your base ID/table name in the Airtable requests, and ensure fields exist for Coordinator Name, Coordinator Phone, Coordinator Email, College Name, Call Status, Call Attempts, Last Called, and a record id.
Add Bolna.ai credentials (HTTP Header Auth), set your Bolna agent ID, and ensure phone numbers in Airtable are stored in international format (for example, +919876543210).
Add your Groq API key and confirm the model and prompt match your desired classification labels (Interested vs NotInterested).
Add your Brevo API key and update the sender name/email, website link, and email templates used for Interested, Not Interested, No Answer, and Dead Contact outcomes.
Add Twilio credentials and configure a WhatsApp-enabled From number and the correct recipient mapping in the Twilio request.
Adjust the schedule time zone/cron expression and the wait duration to match your calling window and typical call length.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - Airtable — Get Contacts

Type / Role: n8n-nodes-base.airtable - airtable
Config choices: Version 2

Block 2 - Loop Over Contacts

Type / Role: n8n-nodes-base.splitInBatches - splitInBatches
Config choices: Version 3

Block 3 - Bolna.ai — Place Call

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 4 - Bolna — Get Call Status

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 5 - IF — Did They Pick Up?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 6 - IF — Interested?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 7 - Brevo — Opportunity Email

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 8 - Brevo — Reassurance Email

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 9 - IF — 2nd Attempt?

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2

Block 10 - Brevo — No Answer Email

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 11 - Airtable update —No answer

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.4

Block 12 - Airtable update — Interested

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.4

Block 13 - Airtable update - Not Interested

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.4

Block 14 - Airtable update - Dead Contact

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.4

Block 15 - Schedule — Daily 11AM IST

Type / Role: n8n-nodes-base.scheduleTrigger - scheduleTrigger
Config choices: Version 1.2

Block 16 - Skip if Called Recently

Type / Role: n8n-nodes-base.if - if
Config choices: Version 2.3

Block 17 - Brevo — Dead Contact Email

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.4

Block 18 - Groq — Analyze Transcript

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 19 - Whatsapp msg from Twilio

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.4

Block 20 - Wait — 180sec

Type / Role: n8n-nodes-base.wait - wait
Config choices: Version 1.1

Block 21 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 22 - Sticky Note1

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 23 - Sticky Note2

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 24 - Sticky Note3

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

3. Summary Table

Workflow	Run AI voice outreach from Airtable with Bolna, Groq, Brevo and Twilio
Complexity	advanced
Nodes	24
Categories	Lead Nurturing, AI Summarization
Author	Utkarsh Kapoor
Published	09 Jun 2026

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/16192/16192.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Lead Nurturing workflows AI Summarization workflows

Frequently asked questions

What does Run AI voice outreach from Airtable with Bolna, Groq, Brevo and Twilio do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Nurturing, AI Summarization use case.

Utkarsh Kapoor

3 workflows

Nodes

n8n-nodes-base.airtable n8n-nodes-base.splitinbatches n8n-nodes-base.httprequest n8n-nodes-base.if n8n-nodes-base.scheduletrigger n8n-nodes-base.wait n8n-nodes-base.stickynote

Complexity

advanced

Published 09 Jun 2026

Likes 0

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Install path: /data/workflows/16192/16192.json

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Run AI voice outreach from Airtable with Bolna, Groq, Brevo and Twilio

Workflow preview

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Quick Overview

How it works

Setup

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - Airtable — Get Contacts

Block 2 - Loop Over Contacts

Block 3 - Bolna.ai — Place Call

Block 4 - Bolna — Get Call Status

Block 5 - IF — Did They Pick Up?

Block 6 - IF — Interested?

Block 7 - Brevo — Opportunity Email

Block 8 - Brevo — Reassurance Email

Block 9 - IF — 2nd Attempt?

Block 10 - Brevo — No Answer Email

Block 11 - Airtable update —No answer

Block 12 - Airtable update — Interested

Block 13 - Airtable update - Not Interested

Block 14 - Airtable update - Dead Contact

Block 15 - Schedule — Daily 11AM IST

Block 16 - Skip if Called Recently

Block 17 - Brevo — Dead Contact Email

Block 18 - Groq — Analyze Transcript

Block 19 - Whatsapp msg from Twilio

Block 20 - Wait — 180sec

Block 21 - Sticky Note

Block 22 - Sticky Note1

Block 23 - Sticky Note2

Block 24 - Sticky Note3

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions