Recognize invoices / receipts from Google Drive and put them into Google Sheets

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Important notice

This workflow is provided as-is. Please review and test before using in production.

1. Workflow Overview

This workflow allows you to recognize a folder with receipts or invoices (make sure your files are in .pdf, .png, or .jpg format). The workflow can be triggered via the "Test workflow" button, and ...

Best for

Invoice Processing automation workflows
AI Summarization automation workflows
intermediate n8n builders looking for reusable templates

Tools used

n8n-nodes-base.manualtrigger, n8n-nodes-base.stickynote, n8n-nodes-base.httprequest, n8n-nodes-base.code, n8n-nodes-base.googledrivetrigger, n8n-nodes-base.googledrive, n8n-nodes-base.merge, n8n-nodes-base.googlesheets

Source and attribution

This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Anthony.

Original n8n.io source

1.1 Workflow description

Title: Recognize invoices / receipts from Google Drive and put them into Google Sheets
Workflow name: Recognize invoices / receipts from Google Drive and put them into Google Sheets

Video Demo

https://youtu.be/mGPt7fqGQD8

1. n8n import glitch

After import, the trigger node "When clicking 'Test workflow'" might be disconnected. You need to connect it via 2 arrows to "Google Sheets1" and "Google Drive" nodes. So, the workflow has 2 triggers - via button, and via Google Sheets "new file" event - both of these triggers should be connected to 2 nodes. Here is how it should look like: https://ocr.oakpdf.com/n8n_fix.png

2. Set up RapidAPI HTTP auth key

Create new "HTTP header" n8n credential and paste your RapidAPI key from https://rapidapi.com/restyler/api/receipt-and-invoice-ocr-api into it. https://ocr.oakpdf.com/n8n_api_key.png

Make sure "HTTP Request" node uses this credential.

1.2 Logical Blocks

This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.

2. Block-by-Block Analysis

Block 1 - When clicking ‘Test workflow’

Type / Role: n8n-nodes-base.manualTrigger - manualTrigger
Config choices: Version 1

Block 2 - Sticky Note

Type / Role: n8n-nodes-base.stickyNote - stickyNote
Config choices: Version 1

Block 3 - OCR recognize

Type / Role: n8n-nodes-base.httpRequest - httpRequest
Config choices: Version 4.2

Block 4 - Unserialize response JSON

Type / Role: n8n-nodes-base.code - code
Config choices: Version 2

Block 5 - On new file in Google Drive

Type / Role: n8n-nodes-base.googleDriveTrigger - googleDriveTrigger
Config choices: Version 1

Block 6 - Load files from Google Drive folder

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 7 - Filter processed files

Type / Role: n8n-nodes-base.merge - merge
Config choices: Version 3

Block 8 - Download file for OCR

Type / Role: n8n-nodes-base.googleDrive - googleDrive
Config choices: Version 3

Block 9 - Save OCR result into Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.3

Block 10 - Get already processed rows from Sheets

Type / Role: n8n-nodes-base.googleSheets - googleSheets
Config choices: Version 4.3

3. Summary Table

Workflow	Recognize invoices / receipts from Google Drive and put them into Google Sheets
Complexity	intermediate
Nodes	10
Categories	Invoice Processing, AI Summarization
Author	Anthony
Published	23 Aug 2024

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

Use the JSON export at /data/workflows/2389/2389.json as the source template for this automation.
2. Import the template into n8n

Open n8n, import the downloaded JSON, and review each node before activating the workflow.
3. Configure credentials and variables

Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
4. Test with sample data

Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
5. Activate and monitor

Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.

5. General Notes & Resources

Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.

Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.

Download workflow JSON Original n8n.io source Invoice Processing workflows AI Summarization workflows

Frequently asked questions

What does Recognize invoices / receipts from Google Drive and put them into Google Sheets do?

What do I need before importing this workflow?

Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.

Can I customize this workflow?

Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Invoice Processing, AI Summarization use case.

Anthony

5 workflows

Nodes

n8n-nodes-base.manualtrigger n8n-nodes-base.stickynote n8n-nodes-base.httprequest n8n-nodes-base.code n8n-nodes-base.googledrivetrigger n8n-nodes-base.googledrive n8n-nodes-base.merge n8n-nodes-base.googlesheets

Complexity

intermediate

Published 23 Aug 2024

Likes 0

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Install path: /data/workflows/2389/2389.json

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Recognize invoices / receipts from Google Drive and put them into Google Sheets

Workflow preview

Important notice

1. Workflow Overview

Best for

Tools used

Source and attribution

1.1 Workflow description

Video Demo

1. n8n import glitch

2. Set up RapidAPI HTTP auth key

3. Set up your Google Auth

4. Set up Google Sheets

Custom document formats and advanced usage

1.2 Logical Blocks

2. Block-by-Block Analysis

Block 1 - When clicking ‘Test workflow’

Block 2 - Sticky Note

Block 3 - OCR recognize

Block 4 - Unserialize response JSON

Block 5 - On new file in Google Drive

Block 6 - Load files from Google Drive folder

Block 7 - Filter processed files

Block 8 - Download file for OCR

Block 9 - Save OCR result into Sheets

Block 10 - Get already processed rows from Sheets

3. Summary Table

4. Reproducing the Workflow from Scratch

1. Download the workflow JSON

2. Import the template into n8n

3. Configure credentials and variables

4. Test with sample data

5. Activate and monitor

5. General Notes & Resources

Frequently asked questions