Block 1 - Typeform Submission
- Type / Role
- n8n-nodes-base.typeformTrigger - typeformTrigger
- Config choices
- Version 1.1
Qualify and nurture Typeform leads in GoHighLevel with OpenAI, Calendly, Gmail and Slack
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1. Workflow Overview
Who it's for Service businesses, agencies, and consultants using GoHighLevel as their CRM who want to automatically qualify, route, and follow up with inbound leads based on their fit and buying in...
Best for
- Lead Generation automation workflows
- AI Summarization automation workflows
- advanced n8n builders looking for reusable templates
Tools used
n8n-nodes-base.typeformtrigger, n8n-nodes-base.set, @n8n/n8n-nodes-langchain.agent, @n8n/n8n-nodes-langchain.lmchatopenai, @n8n/n8n-nodes-langchain.outputparserstructured, n8n-nodes-base.if, n8n-nodes-base.highlevel, n8n-nodes-base.gmail
Source and attribution
This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Andrew.
Original n8n.io source1.1 Workflow description
- Title
- Qualify and nurture Typeform leads in GoHighLevel with OpenAI, Calendly, Gmail and Slack
- Workflow name
- Qualify and nurture Typeform leads in GoHighLevel with OpenAI, Calendly, Gmail and Slack
Who it's for
Service businesses, agencies, and consultants using GoHighLevel as their CRM who want to automatically qualify, route, and follow up with inbound leads based on their fit and buying intent.
How it works
When a lead submits your Typeform, OpenAI scores them from 0 to 100 based on budget, timeline, and business need. The workflow routes leads into three tiers automatically. Hot leads above 80 are created in GoHighLevel, added to your hot pipeline, sent a Calendly booking link via Gmail, and trigger an instant Slack alert. Warm leads between 50 and 79 are added to a nurture pipeline, sent a personalized AI-written email, and receive an automated follow-up 48 hours later. Cold leads below 50 are tagged and logged in GoHighLevel with a Slack notification for manual review.
How to set up
Update all variables in the Configure Variables node
Connect Typeform and select your form
Add OpenAI API credentials
Add GoHighLevel API credentials and Pipeline IDs
Connect Gmail for outbound emails
Connect Slack and set your channel name
Add your Calendly booking link to Configure Variables
Requirements
- Typeform account with an active form
- OpenAI API key
- GoHighLevel account with API access and two pipelines configured
- Gmail account
- Slack workspace
- Calendly account with booking link
How to customize
- Adjust hot and warm score thresholds in the Configure Variables node
- Modify AI scoring criteria in the AI Lead Scorer prompt
- Replace the 48 hour wait with any delay that fits your sales cycle
- Add Twilio SMS notifications for hot leads
- Replace Gmail with any email provider supported by n8n
1.2 Logical Blocks
This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.
2. Block-by-Block Analysis
Block 2 - Configure Variables
- Type / Role
- n8n-nodes-base.set - set
- Config choices
- Version 3.4
Block 3 - AI Lead Scorer
- Type / Role
- @n8n/n8n-nodes-langchain.agent - agent
- Config choices
- Version 3.1
Block 4 - OpenAI Model
- Type / Role
- @n8n/n8n-nodes-langchain.lmChatOpenAi - lmChatOpenAi
- Config choices
- Version 1.3
Block 5 - Structured Output Parser
- Type / Role
- @n8n/n8n-nodes-langchain.outputParserStructured - outputParserStructured
- Config choices
- Version 1.3
Block 6 - Check Hot Lead
- Type / Role
- n8n-nodes-base.if - if
- Config choices
- Version 2.3
Block 7 - Create Hot Lead Contact
- Type / Role
- n8n-nodes-base.highLevel - highLevel
- Config choices
- Version 2
Block 8 - Assign to Hot Pipeline
- Type / Role
- n8n-nodes-base.highLevel - highLevel
- Config choices
- Version 2
Block 9 - Send Hot Lead Email with Calendly
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.2
Block 10 - Notify Hot Lead on Slack
- Type / Role
- n8n-nodes-base.slack - slack
- Config choices
- Version 2.4
Block 11 - Check Warm Lead
- Type / Role
- n8n-nodes-base.if - if
- Config choices
- Version 2.3
Block 12 - Create Warm Lead Contact
- Type / Role
- n8n-nodes-base.highLevel - highLevel
- Config choices
- Version 2
Block 13 - Assign to Nurture Pipeline
- Type / Role
- n8n-nodes-base.highLevel - highLevel
- Config choices
- Version 2
Block 14 - Send Warm Lead Personalized Email
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.2
Block 15 - Wait 48 Hours
- Type / Role
- n8n-nodes-base.wait - wait
- Config choices
- Version 1.1
Block 16 - Send Warm Lead Follow-Up Email
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.2
Block 17 - Create Cold Lead Contact
- Type / Role
- n8n-nodes-base.highLevel - highLevel
- Config choices
- Version 2
Block 18 - Notify Cold Lead on Slack
- Type / Role
- n8n-nodes-base.slack - slack
- Config choices
- Version 2.4
Block 19 - Sticky Note
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 20 - Sticky Note1
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 21 - Sticky Note2
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 22 - Sticky Note3
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Block 23 - Sticky Note4
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
3. Summary Table
| Workflow | Qualify and nurture Typeform leads in GoHighLevel with OpenAI, Calendly, Gmail and Slack |
|---|---|
| Complexity | advanced |
| Nodes | 23 |
| Categories | Lead Generation, AI Summarization |
| Author | Andrew |
| Published | 07 May 2026 |
4. Reproducing the Workflow from Scratch
-
1. Download the workflow JSON
Use the JSON export at /data/workflows/15536/15536.json as the source template for this automation.
-
2. Import the template into n8n
Open n8n, import the downloaded JSON, and review each node before activating the workflow.
-
3. Configure credentials and variables
Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
-
4. Test with sample data
Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
-
5. Activate and monitor
Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.
5. General Notes & Resources
Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.
Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.
Frequently asked questions
What does Qualify and nurture Typeform leads in GoHighLevel with OpenAI, Calendly, Gmail and Slack do?
Who it's for Service businesses, agencies, and consultants using GoHighLevel as their CRM who want to automatically qualify, route, and follow up with inbound leads based on their fit and buying in...
What do I need before importing this workflow?
Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.
Can I customize this workflow?
Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Generation, AI Summarization use case.