Block 1 - Cal.com Trigger
- Type / Role
- n8n-nodes-base.calTrigger - calTrigger
- Config choices
- Version 2
Pre-meeting email nurturing sequence with Cal.com and Gmail
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Important notice
This workflow is provided as-is. Please review and test before using in production.
1. Workflow Overview
How it works Trigger: When a new meeting is booked in Cal.com. Date Check: The workflow calculates how many days remain before the meeting date. Email Scheduling: Depending on the time left, it sen...
Best for
- Lead Nurturing automation workflows
- advanced n8n builders looking for reusable templates
Tools used
n8n-nodes-base.caltrigger, n8n-nodes-base.if, n8n-nodes-base.code, n8n-nodes-base.wait, n8n-nodes-base.switch, n8n-nodes-base.set, n8n-nodes-base.gmail, n8n-nodes-base.stickynote
Source and attribution
This workflow is cataloged by N8N Workflows and links back to its original n8n.io source page by Maksudur Rahman.
Original n8n.io source1.1 Workflow description
- Title
- Pre-meeting email nurturing sequence with Cal.com and Gmail
- Workflow name
- Pre-meeting email nurturing sequence with Cal.com and Gmail
How it works
Trigger: When a new meeting is booked in Cal.com.
Date Check: The workflow calculates how many days remain before the meeting date.
Email Scheduling: Depending on the time left, it sends a series of pre-written “warm-up” emails using Gmail, designed to set expectations and build interest in your offering.
Timing Control: Emails are automatically spaced out to ensure natural engagement before the meeting.
How to set up
Connect your Cal.com API key to authenticate and trigger on new bookings.
Connect your Google account to enable Gmail email sending.
Customize the email messages in the Set or Send Email nodes to match your brand voice and tone.
Test with internal bookings to ensure correct timing and delivery before activating for clients.
Requirements
Cal.com account with API access.
Google account connected to Gmail node.
Active n8n instance (self-hosted or cloud).
How to customize
Adjust email spacing or timing by modifying the Wait nodes.
Edit the email copy for different purposes (e.g., sales, onboarding, consultation).
Add conditional logic to send different warm-up sequences for specific meeting types or durations.
1.2 Logical Blocks
This catalog entry is organized from the workflow JSON. The node-level section below shows the executable blocks available for review before importing the template.
2. Block-by-Block Analysis
Block 2 - If
- Type / Role
- n8n-nodes-base.if - if
- Config choices
- Version 2.2
Block 3 - Calculate time
- Type / Role
- n8n-nodes-base.code - code
- Config choices
- Version 2
Block 4 - Extract prospect
- Type / Role
- n8n-nodes-base.code - code
- Config choices
- Version 2
Block 5 - Wait 1 Day
- Type / Role
- n8n-nodes-base.wait - wait
- Config choices
- Version 1.1
Block 6 - Switch: Days Until Meeting
- Type / Role
- n8n-nodes-base.switch - switch
- Config choices
- Version 3
Block 7 - Quick prep email
- Type / Role
- n8n-nodes-base.set - set
- Config choices
- Version 3.4
Block 8 - Casual flex
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 9 - Casual press
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 10 - Casual knowledge flex
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 11 - Send it
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 12 - Wait another day
- Type / Role
- n8n-nodes-base.wait - wait
- Config choices
- Version 1.1
Block 13 - Wait 1 Day1
- Type / Role
- n8n-nodes-base.wait - wait
- Config choices
- Version 1.1
Block 14 - Casual flex 8+ days
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 15 - Casual press 8+days
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 16 - Wait another day 8+days
- Type / Role
- n8n-nodes-base.wait - wait
- Config choices
- Version 1.1
Block 17 - Casual knowledge flex 8+days
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 18 - Wait
- Type / Role
- n8n-nodes-base.wait - wait
- Config choices
- Version 1.1
Block 19 - Quick prep email2
- Type / Role
- n8n-nodes-base.set - set
- Config choices
- Version 3.4
Block 20 - Quick prep
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 21 - Quick prep +8days
- Type / Role
- n8n-nodes-base.gmail - gmail
- Config choices
- Version 2.1
Block 22 - Quick prep email (2)
- Type / Role
- n8n-nodes-base.set - set
- Config choices
- Version 3.4
Block 23 - Wait1
- Type / Role
- n8n-nodes-base.wait - wait
- Config choices
- Version 1.1
Block 24 - Sticky Note
- Type / Role
- n8n-nodes-base.stickyNote - stickyNote
- Config choices
- Version 1
Showing the first 24 of 25 workflow blocks. Download the JSON for the full node graph.
3. Summary Table
| Workflow | Pre-meeting email nurturing sequence with Cal.com and Gmail |
|---|---|
| Complexity | advanced |
| Nodes | 25 |
| Categories | Lead Nurturing |
| Author | Maksudur Rahman |
| Published | 13 Nov 2025 |
4. Reproducing the Workflow from Scratch
-
1. Download the workflow JSON
Use the JSON export at /data/workflows/10795/10795.json as the source template for this automation.
-
2. Import the template into n8n
Open n8n, import the downloaded JSON, and review each node before activating the workflow.
-
3. Configure credentials and variables
Replace placeholder credentials, API keys, webhook URLs, account IDs, and environment-specific values with your own settings.
-
4. Test with sample data
Run the workflow manually or in a staging workspace, inspect node output, and confirm downstream systems receive the expected data.
-
5. Activate and monitor
Enable the workflow only after testing, then monitor executions, errors, and rate limits during the first production runs.
5. General Notes & Resources
Review imported nodes carefully before activation. This catalog entry is intended to help you inspect the workflow structure, understand required services, and find related templates faster.
Node names, credentials, schedules, webhook paths, and external service limits may need adjustment for your workspace.
Frequently asked questions
What does Pre-meeting email nurturing sequence with Cal.com and Gmail do?
How it works Trigger: When a new meeting is booked in Cal.com. Date Check: The workflow calculates how many days remain before the meeting date. Email Scheduling: Depending on the time left, it sen...
What do I need before importing this workflow?
Review the workflow JSON, configure any required credentials in n8n, and test the automation in a safe workspace before using it in production.
Can I customize this workflow?
Yes. Use the block-by-block analysis and the downloadable JSON to inspect each node, then adjust credentials, prompts, schedules, filters, or destinations for your Lead Nurturing use case.